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- Tasks: Provide essential admin support in a dynamic school environment, helping students thrive.
- Company: Join Oakfield Short Stay School, dedicated to transforming young lives.
- Benefits: Enjoy flexible working options, professional development, and a supportive team.
- Why this job: Make a real difference in the lives of young people facing challenges.
- Qualifications: Experience in school administration and a passion for inclusion required.
- Other info: Opportunities for part-time or full-time work to fit your lifestyle.
The predicted salary is between 22600 - 23600 £ per year.
Organisation: Leicestershire County Council – Oakfield Short Stay School
Work Location: Oakfield MSCIP, Carnegie House, Loughborough, LE11 3DU
Worker Category: Field-Based Worker
Salary: Grade 7 £26,832 - £28,146 per annum (pro-rata for part-time)
Working Hours: 37 hrs per week, 41 weeks per year
Contract Type: Permanent
Closing Date: 8th February 2026
Interview Date(s): TBC
About Us: Oakfield Short Stay School is Leicestershire’s provision for school aged children who have been permanently excluded or are at risk of permanent exclusion from school. We have expanded the age range of Oakfield School and as a result we are recruiting staff. Our Secondary Inclusion Partnership staff who did put provisions in place for secondary aged children and young people who have been excluded from school, or who are at risk of this, have recently joined the team. Therefore, you will be part of a vital team in an exciting period of development, working with us to meet the needs of children and young people between the ages of 5 and 16 who struggle to manage in mainstream and need a different offer of education to secure their successful next steps.
Role Overview: This role is to ensure the provision of efficient and effective administrative support for the day-to-day operation of the school, providing day-to-day support and guidance to junior administration staff, planning and managing your own work in order to meet deadlines both internally and between our partner KS4 schools. The role would suit an experienced and suitably qualified person who has experience of using data systems and reports within an education setting, particularly within the Special Education sector. Many of our young people present with challenging behaviour, and we are looking for someone who can demonstrate strong empathy and ability to intrinsically connect with pupils with complex SEMH needs and lead in delivering a service that enables flexible data systems that capture pupils progress against their starting points.
Key Responsibilities
- Lead and Inspire: To maintain office software, carrying out system upgrades and year-end procedures on information management systems in accordance with published guidance (e.g. from LEAMIS).
- Collaborate with Agencies: To provide a courteous reception and visitor management service, responding directly to the majority of general enquiries, and ensuring that visitors are welcomed and managed in accordance with established health and safety / child protection procedures.
- Accountability: To deal with written correspondence in an effective manner, opening, filtering, sorting and distributing incoming post and e-mails as appropriate, and dispatching outgoing mail and replying to e-mails in a timely manner.
- Promote Inclusion: Demonstrate a commitment to inclusion, ensuring all pupils and staff members feel valued and supported.
What We Offer
- Unique Learning Environment: Experience a diverse and dynamic workplace where every day is different.
- Professional Development: Access opportunities for professional growth and bespoke training.
- Supportive Team: Join a highly skilled and supportive team of practitioners.
- Make a Difference: Play a crucial role in transforming the lives of young people.
- Flexibility: Options for part-time or full-time work to suit your lifestyle.
A DBS enhanced check for a regulated activity is required for this post.
About You
- Experience of working in a school environment, carrying out a range of administrative tasks.
- Experience of carrying out basic financial procedures, including cash handling, preparation for banking, and informal debt processes.
- Experience of working in a school office.
- Some supervisory experience.
- Experience of using information management systems and finance software.
- Experience using MIS and FMS.
You must also have an understanding of, and commitment to, equality, diversity and inclusion. In addition, we also expect you to share our commitment to our values and will ask you to evidence when you have demonstrated them as part of the selection process. Reasonable adjustments will be considered for applicants with a disability.
Interested in Flexible Working? We are keen to support employees to balance their working life with other commitments. Therefore, wherever possible, we will consider working arrangements that suit an individual's personal circumstances whilst still meeting the needs of the Council.
If you would like to discuss the possible flexible working options that might be applicable to this role, please contact the person named below.
This may include requests for term-time working, part-time hours, compressed hours, flexible start and finish times, home/remote working, etc.
Every role within the Council has a defined working style which determines where they can work. The worker category applicable to this post is detailed in the above advert.
For more information or an informal discussion, please contact: Emma Collin - School Business Manager.
To apply for this job, please click on the apply button. You will need to upload a supporting statement as part of your application which explains how you meet the criteria listed in the ‘About You’ section above.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
If you have any technical issues when trying to apply for this post or you want to request an application pack in an alternative format, please contact our Employee Service Centre by telephoning 0300 3030222 (select option 2) or raising a ticket via our online portal.
By applying for this post, you agree to our Terms and Conditions.
Administrative Assistant - Oakfield School employer: Golearnleicestershire
Contact Detail:
Golearnleicestershire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant - Oakfield School
✨Tip Number 1
Get to know the school! Research Oakfield Short Stay School and understand its mission. This will help you tailor your approach during interviews and show that you're genuinely interested in making a difference.
✨Tip Number 2
Network like a pro! Connect with current or former staff on LinkedIn or at local education events. They can provide insider info and might even put in a good word for you!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administrative roles in schools. Think about how your experience aligns with the needs of the school, especially around inclusion and support.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team at Oakfield School. Don’t miss out!
We think you need these skills to ace Administrative Assistant - Oakfield School
Some tips for your application 🫡
Tailor Your Supporting Statement: Make sure to customise your supporting statement to highlight how your experience aligns with the role. Use specific examples from your past work that demonstrate your skills in administration and working with young people.
Showcase Your Empathy: Since the role involves working with children with complex needs, it’s crucial to convey your empathy and understanding in your application. Share any relevant experiences where you’ve successfully connected with young people or supported them through challenges.
Be Clear and Concise: When writing your application, keep it clear and to the point. Avoid jargon and ensure your points are easy to understand. This will help us see your communication skills right from the start!
Apply Early!: Don’t wait until the last minute to submit your application. We might close the vacancy early if we get enough applications, so get yours in as soon as you can. Plus, applying early gives you a better chance to stand out!
How to prepare for a job interview at Golearnleicestershire
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and requirements, especially around administrative tasks and working in a school environment. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Show Your Empathy Skills
Given that the role involves working with children who have complex needs, be prepared to discuss your experiences demonstrating empathy and support. Think of specific examples where you've connected with individuals facing challenges, and how you’ve made a positive impact on their situation.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the school's approach to inclusion and how they support their staff. This shows your genuine interest in the role and helps you assess if it’s the right fit for you too.
✨Demonstrate Your Organisational Skills
As an Administrative Assistant, organisation is key. Be ready to share examples of how you manage your workload, meet deadlines, and handle multiple tasks efficiently. Highlight any experience you have with data systems and how you’ve used them to improve processes in previous roles.