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For Companies At a Glance
- Tasks: Manage reception duties, coordinate meetings, and support the Home Manager with administrative tasks.
- Company: St. Mary’s Court Care Home, a caring environment in Braintree, Essex.
- Benefits: Salary up to £30,000, professional development, and employee recognition awards.
- Other info: Opportunity for career growth in a compassionate and dynamic setting.
- Why this job: Join a supportive team and make a difference in the lives of older adults.
- Qualifications: Experience in administration and strong organisational skills required.
The predicted salary is between 30000 - 30000 £ per year.
About Our Home
Based in the village of Bocking in Braintree, Essex, St. Mary’s Court Care Home is an exceptional care home offering a spacious, homely environment and 24-hour nursing care and support for older adults.
About the Role
We are looking for an experienced administrator to join our team, working up to 40 hours per week.
Responsibilities
- General reception duties, taking calls, transferring to departments, greeting visitors
- General correspondence, telephone enquiries and reception duties, preparation of timesheets and submission of summaries relating to payroll, record keeping and taking minutes of meetings
- Provide accurate and efficient typing support from written and recorded material, utilising Microsoft Office to ensure the layout and appearance meet corporate standards, maintaining confidentiality at all times
- Support the Home Manager and Deputy Manager in the delivery of corporate/strategic objectives and administration tasks, including diary management, preparation and coordinating of meetings
- Coordinate the duty rota, liaise with Bank and Agency staff when required
- Sort and distribute mail accordingly throughout the Home
- Support the recruitment process for new employees, ensuring all paperwork and relevant documentation is complete
- Keep accurate records of all relevant residents’ documentation to include financial contracts, monthly invoice requests and payments, pocket money cash records and sundry invoices
- Provide all financial invoicing and information to clients (or next of kin) including sundry invoices, liaise where necessary to resolve queries and corrections and follow-up any unpaid invoices
- Maintain records of client admissions, hospitalisation and discharges to ensure correct charges are invoiced
- Process Social Services Assessment forms; invoice and liaise where necessary with Social Services’ Finance department; chase late payments
- Provide monthly summary of invoices issued and payments received to Head Office; all management information to be supplied to line manager monthly
- Prepare and submit data relating to petty cash and wages totals monthly
- Match supplier invoices / delivery notes and obtain authorisation to pay prior to submission to Head Office for payment. Liaise with suppliers on queries and refer to home manager where problems exist
- Provide an efficient telephone and reception service to the general public and relatives/visitors to the home
- Attend training courses and sessions as required
- Maintain client, staff and business confidentiality at all times
- Prepare and maintain stationary orders, stock and records
- Answer the telephone, record accurate messages, respond positively to problems and queries and deal appropriately with any visitors to the home
- Ensure all internal and external customer interactions are met with a welcoming and professional manner
Benefits
- Salary up to £30,000 per annum
- Employee of the Month
- Long term service awards
- Blue Light Card
- Professional Development
- Refer a Friend
Care Home Admin in Braintree employer: Gold Care Homes
Contact Detail:
Gold Care Homes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Care Home Admin in Braintree
✨Tip Number 1
Network like a pro! Reach out to people in the care sector, especially those who work at St. Mary’s Court. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of care home operations. Familiarise yourself with common admin tasks and think about how your skills can make a difference in their day-to-day.
✨Tip Number 3
Show off your tech skills! Since you'll be using Microsoft Office a lot, practice typing and formatting documents to perfection. Maybe even create a sample report to showcase your abilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Care Home Admin in Braintree
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Care Home Admin role. Highlight your relevant experience in administration, especially any work with Microsoft Office and record keeping. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about working in a care home environment and how you can contribute to our team. Keep it friendly and professional, just like us!
Showcase Your Communication Skills: As an admin, you'll be the first point of contact for visitors and callers. Make sure to highlight your communication skills in your application. We love candidates who can convey information clearly and warmly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at St. Mary’s Court!
How to prepare for a job interview at Gold Care Homes
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Care Home Admin. Familiarise yourself with tasks like managing correspondence, coordinating meetings, and handling financial records. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Tech Skills
Since the role requires proficiency in Microsoft Office, be prepared to discuss your experience with these tools. Bring examples of how you've used them in previous roles, especially for tasks like typing support or record keeping. If possible, mention any specific projects where your tech skills made a difference.
✨Demonstrate Your People Skills
As a Care Home Admin, you'll interact with residents, staff, and visitors regularly. Be ready to share examples of how you've handled customer service situations or resolved conflicts in the past. Highlight your ability to maintain a welcoming and professional manner, as this is crucial in a care home environment.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of some insightful questions to ask your interviewers. Inquire about the team dynamics, the challenges they face, or how success is measured in the role. This shows that you're not only interested in the job but also in how you can contribute to the team's success.