Team Assistant

Want to deliver the Ultimate Chocolate Experience?

Location: Chiswick Park

Reporting line: Functional VP

Our story Family and ideas have always been our ingredients. Our founding families believed biscuits and chocolates could bring moments of happiness to the world. Their ideas have stood the test of time. Their spirit continues to inspire our future. It’s in the care and the craft we bake into biscuits and chocolates that have been loved for generations. And it’s in the fresh ideas, the new twists, flavours and textures we add to old and new favourites.

What will this role achieve? You will work with Senior Leaders within our Global Commercial Team & Godiva Team. These Teams sit within our Global Functions. You will support the Senior Leaders and their teams, enabling them to operate effectively to deliver business objectives. The support you will provide may be varied due to the unique requirements of each team. Activities may include conference organisation, travel arrangements, diary management, PO management, team meetings and meeting preparation. Overall, you will need to be extremely proactive, collaborative and a standout team player, able to multi-task to support individuals and the teams.

What will be your key deliverables?

• To provide a wide-ranging of administrative support to the Vice Presidents within the Function and their Teams.

Responsibilities will include:

• Co-ordinating and setting up meetings; booking rooms, organizing catering
• Diary management; organising and scheduling meetings
• Organising travel arrangements (UK and International), including visas, accommodation, transport etc.
• Processing of expenses
• Payment of invoices
• Data, project and financial administration - tracking changes and processes
• Updating spreadsheets and databases
• Producing reports, presentations, minutes, action logs, templates
• Planning, organising and hosting of internal and external events, corporate lunch and dinners
• Being a central liaison point for internal/external parties
• Co-ordinating team deliverables and timelines and prompting actions as and when required

Bring your experience. Essential Skills / experiences and qualifications:

• Able to build good, collaborative working relationships with a range of people
• Advanced Word, Excel and Outlook skills
• Excellent written and verbal communication skills
• Varied Workload Attention to detail
• Excellent co-ordination, organisation and administration skills
• Eager to learn, flexible on working hours, open-minded and team oriented
• Ability to problem solve
• Ability to remain calm and focused under pressure & within strict deadlines
• Ability to adapt quickly to change
• Previous experience in a similar role

Desirable:

• Embraces innovation and is keen to leverage emerging AI and digital tools to simplify processes, improve productivity, and enable high-quality outcomes

What will the interview process be?

• Initial Telephone call with Talent Acquisition
• 1st stage interview – 45 minutes
• Technical interview to understand your skill set & experience.
• Competency-based interview aligned to our company values and your experience.
• 2nd stage interview – 30 minutes – an interview to dive a little deeper into any remaining Technical & Competency areas.
• pladis does also use both Psychometric and Aptitude tests to support our processes so you may be asked to complete these as part of your process.

What does pladis offer you?

• Annual Incentive Plan (AIP) – this is the business’s annual bonus scheme.
• Opportunity to self-enrol into Health Cash Plan
• Private medical Insurance (if eligible by grade)
• Enhanced parental leave and a supportive phased return-to-work program to help colleagues balance family and career.
• Stakeholder Pension Scheme
• Life Assurance Cover ~ upon enrolment to Stakeholder Pension Scheme
• 25 days + bank holidays
• Holiday Enhancement Scheme
• 1 Volunteering Day per year
• Cycle to work scheme
• Discounted gym membership – Carlisle and Chiswick only
• Discount and Cashback Scheme – make your everyday spending work hard for you on major high street brands, supermarkets and services
• Access to Employee Assistance Programme
• Financial Wellbeing Support
• Access to great training and development opportunities

Our Values:

• Purpose led – We’re energised and guided by our purpose to bring happiness with every bite
• Agile – We’re ever evolving, we never stand still, always improving for our customers and our consumers.
• Positive – We’re highly motivated optimistic, courageous, and we inspire each other to be better
• Resilient - We’re persistent in the face of setbacks, quick to adapt, learn and move forward
• Collaborative – We gain strength from operating as one pladis, winning and succeeding together

pladis is an equal opportunities employer, like every great recipe we’re a thoughtful mix. A happy and inclusive place to work that’s as diverse as our consumers and the communities we support, live and work in, all around the world. Where every voice is heard, and difference is celebrated. Where fresh perspectives and new ideas help us grow and thrive.

Accessibility At Chiswick: Our Chiswick site has step‑free access, accessible entrances and lifts between floors to support individuals with mobility needs. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to receive other benefits and privileges of employment, and where possible to perform key job functions.

Godiva and affiliates, is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.