provide flexible and adaptive general administrative and organisational support to the CEO and Senior Leadership Team;
provide specific support, in developing specialist pieces of work which, under guidance from the CEO, strengthen organisational resilience.
The post carries with it the opportunity to develop projects and initiatives which will develop the post holder’s skills, knowledge and understanding of the wider context in which organisations such as GMIAU operate and where ‘access to justice’ is under threat for people in need.
In this role, your responsibilities will be:
To provide a range of administrative functions directly supporting the CEO and Leadership Team with their daily responsibilities, including supporting the CEO with emails/internal communications and diary management.
With the CEO, to prepare agendas for Board and Senior Leadership Team-related meetings, undertaking preparatory research, organising attendance and recording minutes.
To undertake additional support activities in respect of Board/Senior Leadership Team meetings, which maximise positive outcomes, including undertaking identified actions and organising associated committees, working groups or meetings.
To support the preparation of reports and papers required by the CEO and Senior Leadership Team for various purposes and to reply to requests for information.
To be responsible for creating, holding and updating GMIAU’s internal calendar and key events.
To manage information flow between the CEO/Senior Leadership Team/Staff and the Board, in a timely and accurate manner.
To support the CEO/Senior Leadership Team with the preparation of slide presentations and reports.
To attend specifically nominated meetings as a representative of the CEO, when the CEO is unavailable, with no decision-making responsibilities.
To undertake specific pieces of work as guided by the CEO/Senior Leadership Team.
To develop independent thinking on focused tasks and adapt in a fast-moving environment.
General duties will include:
To be self-servicing, including typing, photocopying and maintaining accurate and up to date records.
To attend staff meetings and training sessions.
To provide information and reports on work undertaken to the CEO/Senior Leadership Team.
To carry out all duties with due regard to equality and diversity and challenging discrimination.
To carry out all duties with due regard to health and safety, data protection, and all GMIAU policies.
To carry out other duties which are commensurate with the duties of and responsibilities within this job description as directed by the Chief Executive.
Job Title: Executive Team Assistant (Chief Executive/Leadership Team)
Reporting To: Chief Executive (CEO)
Responsible To: CEO
Location: Manchester
Salary Scale: NJC scale 12-16 £29,542 to £31,525
Contract: Permanent, Full-time (35 hours per week)
Holiday: 28 days
Deadline: Friday 20th November at 5pm
Executive Team Assistant (Chief Executive/Leadership Team) in Manchester employer: GMIAU
GMIAU is an attractive employer due to its commitment to social justice and the opportunity for employees to engage in impactful legal work. The organization fosters a collaborative work environment where staff can develop their expertise in immigration and human rights law. Trainees benefit from structured training programs that prepare them for successful careers in the legal field.
