At a Glance
- Tasks: Support management with compliance, finance, HR, and office duties in a dynamic environment.
- Company: Rapidly growing IDB firm located in the heart of London.
- Benefits: Competitive salary, health insurance, and exciting office events.
- Other info: Full training provided for those interested in a compliance career.
- Why this job: Gain valuable experience in compliance while working in a supportive team.
- Qualifications: Experience in office management or administration; degree required.
The predicted salary is between 30000 - 40000 £ per year.
An exciting opportunity has arisen for an experienced Office Assistant with strong administrative skills and an interest in Financial Compliance to join our rapidly growing IDB (Inter-Dealer Broker) firm in the heart of the City. You will provide daily support to the Management Team, handling a variety of Compliance, Finance, HR, and general office management duties. This is an office-based role, so we are looking for someone who lives in London and/or is comfortable commuting.
We are seeking a proactive individual who is willing to roll up their sleeves and is comfortable wearing multiple hats, as the role combines administrative responsibilities with exposure to compliance. Training will be provided, making this a fantastic opportunity for anyone looking to build a career in Compliance. In return, we offer a competitive salary, health insurance, and the chance to attend fantastic office events with a great team.
Key Responsibilities- Office Management:
- Act as the main point of contact for office-related queries
- Working closely with the finance department, e.g. obtaining expense approvals, providing them with purchase invoices and receipts for processing
- Ordering office supplies and stock control
- Deal with routine correspondence, general departmental queries, administrative tasks
- Arranging employee travel requirements using our Travel Management Platform
- Maintaining the office tidiness and arranging for any necessary repairs, liaising with the building management team
- Recording and processing employee expenses and claims
- Support client and internal events
- Compliance:
- Onboarding new joiners as per regulatory requirements, conducting background checks, drafting Fit and Proper assessments for the Compliance Officer (training will be provided)
- Maintaining compliance training records
- Manage staff annual compliance declarations
- Assist with undertaking tasks from the Compliance Monitoring Programme
- Onboarding new counterparties, daily due diligence alert checks
- Supporting the Compliance Officer with various compliance tasks
- The successful candidate must meet the following requirements:
- Previous experience in office management, HR, or an administrative role
- A bachelor’s degree
- Some knowledge of financial compliance (preferred, but not essential – full training will be provided)
- Proficiency in Microsoft Office, including Excel, Word, Outlook 365, and PowerPoint
- Excellent organisational skills and attention to detail
- Strong communication skills, including exceptional written and spoken English
- The ability to remain calm and effective in high-pressure situations
- A genuine interest in pursuing a career in Compliance
- The right to work in the UK
- Knowledge of foreign languages is an advantage
- Proactive and solution oriented
- Approachable, collaborative, and team focused
- Strong problem-solving abilities
- Capable of managing multiple priorities in a fast-paced environment
Job Type: Permanent, with a 3-month probation period
Ideal Start Date: Immediate
Compliance & Office Assistant in Belfast employer: GMG Group of Companies
Join our dynamic IDB firm located in the vibrant heart of London, where we prioritise employee growth and a collaborative work culture. As a Compliance & Office Assistant, you'll benefit from comprehensive training in financial compliance, competitive salary packages, and health insurance, all while enjoying engaging office events with a supportive team. This role offers a unique opportunity to develop your career in compliance within a fast-paced environment, making it an excellent choice for proactive individuals eager to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Compliance & Office Assistant in Belfast
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like GMG Group of Companies looking for candidates who are engaged and informed.
We think you need these skills to ace Compliance & Office Assistant in Belfast
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at GMG Group of Companies. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at GMG Group of Companies
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with GMG Group of Companies’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
