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- Tasks: Support medical students with placements, timetables, and welfare while maintaining accurate records.
- Company: Join Gloucestershire Hospitals NHS Foundation Trust, dedicated to high-quality medical education.
- Benefits: Enjoy flexible working, NHS pension, local discounts, and wellbeing initiatives.
- Why this job: Be part of a supportive team that enhances medical education and student experiences.
- Qualifications: No specific qualifications required; enthusiasm for education and teamwork is key.
- Other info: Collaborate with a dynamic team and engage in educational events.
The predicted salary is between 36000 - 60000 £ per year.
Overview
The department of Post-Graduate Medical Education (PGME) is committed to supporting the education and development of Resident Doctors, Staff Grade and Associate Specialists (SAS) as well as Consultants throughout their career. We also welcome Three Counties Medical School (TCMS) for Undergraduate Medical Education. We strive to ensure all Doctors and TCMS Medical Students at Gloucestershire Hospitals NHS Foundation Trust (GHNHSFT) receive a high-quality induction to the Trust, alongside experiencing good Educational and Clinical supervision, which promotes and facilitates good quality education and practice within a safe environment.
The TCMS Administrator will contribute to the provision of a meticulous, comprehensive and effective Administrative Service supporting the TCMS Undergraduate Medical Students on placement at GHNHSFT. They will support links between TCMS, GHNHSFT, Specialties and Medical Students, in relation to placements, timetables, allocations and assessments, whilst also maintaining accurate Medical Student Records to be shared with TCMS.
With support for the wider administrative functions, the role includes assisting Medical Students with welfare, day-to-day issues, Induction activities, and ordering supplies, working alongside the TCMS Team at GHNHSFT (the Co-Ordinator and the Educational Site Director). The role is a team effort focused on supporting TCMS Students.
Responsibilities
- Support links between TCMS, GHNHSFT, Specialties and Medical Students related to placements, timetables, allocations and assessments, while maintaining accurate Medical Student Records to be shared with TCMS.
- Maintain accurate Medical Student Records and support the allocation and scheduling processes for TCMS Undergraduate Medical Students on placement at GHNHSFT.
- Support welfare, induction activities and day-to-day issues for Medical Students; assist with ordering supplies and general administrative needs.
- Assist with the weekly afternoon Foundation Teaching Sessions by organizing and setting up Teaching Rooms, and provide assistance to the wider PGME Team as required.
- Collaborate with the TCMS Team (Co-Ordinator and Educational Site Director) and other PGME colleagues to support Teaching/Activities/Training and Educational Events.
Collaboration
- Work collaboratively with all PGME colleagues and TCMS staff to support Medical Students on placement at GHNHSFT.
- Engage with educational events and opportunities to contribute to the PGME program.
Benefits
- Excellent package with exclusive benefits and flexible working opportunities.
- NHS pension scheme, discounts at local shops and restaurants, on-site nurseries, discounted public transport, and wellbeing initiatives.
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Medical Education Administrator - Three Counties Medical School (TCMS) employer: Gloucestershire Hospitals NHS Foundation Trust
Contact Detail:
Gloucestershire Hospitals NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Education Administrator - Three Counties Medical School (TCMS)
✨Tip Number 1
Familiarise yourself with the structure and functions of both the Three Counties Medical School and Gloucestershire Hospitals NHS Foundation Trust. Understanding how they interact will help you demonstrate your knowledge during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network with current or former employees of the PGME department or TCMS. Engaging with them can provide you with insider insights about the role and the team dynamics, which can be invaluable when discussing your fit for the position.
✨Tip Number 3
Prepare to discuss specific examples of how you've supported educational initiatives or administrative processes in previous roles. Highlighting your relevant experience will help you stand out as a candidate who can contribute effectively from day one.
✨Tip Number 4
Showcase your organisational skills by preparing a mock schedule or plan for managing student placements and welfare activities. Presenting this during your interview can demonstrate your proactive approach and ability to handle the responsibilities of the role.
We think you need these skills to ace Medical Education Administrator - Three Counties Medical School (TCMS)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Medical Education Administrator position. Tailor your application to highlight how your skills and experiences align with these specific duties.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles, particularly in educational or medical settings. Mention specific examples of how you've supported students or managed records, as this will resonate with the hiring team.
Showcase Collaboration Skills: Since the role involves working closely with various teams, include examples of your teamwork and collaboration skills. Describe situations where you successfully worked with others to achieve a common goal, especially in an educational context.
Craft a Strong Cover Letter: Write a compelling cover letter that not only outlines your qualifications but also expresses your passion for supporting medical education. Make sure to convey your understanding of the importance of high-quality induction and supervision for medical students.
How to prepare for a job interview at Gloucestershire Hospitals NHS Foundation Trust
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Medical Education Administrator. Familiarise yourself with the specifics of supporting TCMS students, managing records, and collaborating with various teams. This knowledge will help you answer questions confidently.
✨Showcase Your Teamwork Skills
Since the role involves collaboration with PGME colleagues and TCMS staff, be prepared to discuss your experience working in teams. Share examples of how you've successfully supported others and contributed to group projects in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding student welfare and administrative challenges. Think of specific scenarios where you had to manage issues or support individuals effectively, and be ready to share those experiences.
✨Highlight Your Organisational Skills
As the role requires maintaining accurate records and managing timetables, emphasise your organisational skills. Discuss any tools or methods you use to stay organised and ensure accuracy in your work, as this will be crucial for the position.
