Administrator - CYPS Therapy Services

At Gloucestershire Health and Care NHS Foundation Trust (GHC), we provide joined-up mental health, physical health and learning disability services to people of all ages across Gloucestershire. We run community hospitals and provide care and support in people’s own homes and in a range of other locations across the county.

We are on a mission to enable people to live the best life they can and we have a vision to work together to provide outstanding care. We put people at the heart of our services, focusing on personalised care by asking ‘what matters to you’.

We’re passionate about making sure that everyone can contribute to achieving our mission and we are continually working to support healthy and happy high-quality teams in all areas of the Trust.

Our application process aims to understand each candidates knowledge, skills and experience. We have found that candidates that use AI to generate their answers can lack specificity and fail to address key criteria outlined in the job description.

It is really important to personalise your application to convey your individual skills, knowledge, and experiences effectively and for us to understand why you are applying for this role with GHC. We discourage over reliance on AI-generated applications as it will lessen your chances of success in securing an interview with us ., The Gloucestershire children’s therapy services are seeking administrators to join our team supporting Occupational Therapy and Speech & Language Therapy. Part time hours available for three days per week.

The services are looking for enthusiastic, flexible and supportive workers. The successful candidates will be a part of a busy and friendly team supporting therapy services and children and young people’s access to these.

The team offers regular supervision and training will be provided in order to use the systems in place., + To provide effective administrative support to the Children’s Therapy Teams.

• To develop a thorough understanding of the service and processes used including referral and treatment pathways and links with other children’s services.

• Efficiently use System 1 and other databases to record and track the patient’s treatment pathway including, clinic appointments and outcomes.

• Efficiently use appropriate systems to collect, collate and report data and information in an accurate format (e.g. Microsoft Excel, Word, PowerPoint).

• Responds to all colleagues in a positive, professional and helpful manner. Takes the ‘wider view’ at all times and builds good working relationships.

• Communicate effectively with a wide range of people including colleagues and members of the public, ensuring at all times that a professional approach is presented.

• To use own initiative in prioritising workload to ensure deadlines are met. When appropriate, to propose changes to working practices to maximise efficient/effectiveness of role.

• To adopt a flexible and supportive role within the administration team by assisting with workload in the absence of colleagues to maintain a robust and quality service.

• Carrying out general administrative tasks for the department to agreed standards and timescales, e.g. photocopying, sending out correspondence and documents, etc.

When joining us, as well as becoming part of a team that makes a difference, we also offer:

• Free car parking at many of our sites

• 27 days leave plus bank holidays, increasing up to 33 days with long service

• A broad range of training and development opportunities, including apprenticeships up to Level 7 qualification.

• A multi-professional preceptorship programme for all Newly Qualified; Nurses, Nursing Associates, Internationally Educated Practitioners, Allied Health Professionals and Return to Practice Practitioners.

• Generous NHS pension and enhanced pay when if you work unsocial hours

• Flexible, family friendly and agile working opportunities

• Recognition and long service awards

• Fast Track physiotherapy

• Our Wellbeing line

• Access to discounts and salary sacrifice schemes; including Cycle to Work, Car scheme and discounts on travel, leisure and retailers.

Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date. Good luck with your application.

For more information please see the attached ‘Additional Information for Applicants’ document.