At a Glance
- Tasks: Support the busy Oncology team with secretarial duties and patient correspondence.
- Company: Join the friendly Gloucestershire Hospitals NHS Foundation Trust.
- Benefits: Enjoy 27 days holiday, NHS pension, and career development support.
- Other info: Full training provided and opportunities for career growth.
- Why this job: Make a difference in patient care while working in a supportive environment.
- Qualifications: GCSE Maths and English, typing skills, and strong organisational abilities.
The predicted salary is between 23735 - 29009 £ per year.
An exciting opportunity has arisen for a Part Time (34 hours) B3 Medical Secretary position to join our extremely busy yet friendly Oncology team based at Cheltenham General Hospital. This important role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust.
Additional working pattern details: Mon-Fri office based
Main duties of the job:
- You will ideally have secretarial experience and be accustomed to working in a high pressured yet friendly environment.
- As a member of the secretarial team, you must possess an excellent work ethic with proven organisational and communication skills.
- You will be expected to take responsibility for the workload of a small team of consultants and support the wider secretarial teams as required and under the supervision of the Supervisor Secretaries.
About us:
Our friendly and hardworking Oncology secretarial team supports a large cohort of medical staff including consultant clinical and medical oncologists, staff grades and advanced nurse practitioners. We welcome our new members of the team with full training and support.
Benefits:
- Holiday entitlement of 27 days per year, pro-rata, plus 8 Bank Holidays, rising to 33 days after 10 years' service
- An annual personal development review to support your career aspirations
- Occupational health services and support
- Automatic membership of the NHS Pension Scheme
Job responsibilities:
- Use of voice recognition software to transcribe and proofread dictated letters
- Processing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient contacts as directed by the secretary supervisor.
- Take and transcribe minutes as appropriate.
- Diary management, including making appointments, booking of meeting dates and venues, organising and distributing paperwork as required by the clinical team/supervisor.
- Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references etc.
- Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc.
- Take ownership and responsibility for the workload of a team of Consultants, Drs and Nurses.
Person Specification:
- Qualifications: GCSE Maths and English, Grade C and above; Typing qualification or demonstrable experience (min 40wpm)
- Skills: Good command and understanding of English, punctuation and grammar; Excellent organisational skills; Accuracy and attention to detail; Good communication and social skills; Computer literate including MS Word, Excel, Outlook/Diary management.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Medical Secretary, Band 3- Oncology in Cheltenham employer: Gloshospitals
Gloucestershire Hospitals NHS Foundation Trust is an exceptional employer, offering a supportive work culture that prioritises patient care and employee well-being. With opportunities for professional growth and development within the healthcare sector, employees benefit from a collaborative environment at Cheltenham General Hospital, where their contributions directly impact the lives of patients. Join us to be part of a dedicated team committed to excellence in pharmacy services.
StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary, Band 3- Oncology in Cheltenham
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Medical Secretary, Band 3- Oncology in Cheltenham
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Gloshospitals, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Gloshospitals
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Gloshospitals.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Gloshospitals.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Gloshospitals can really resonate with interviewers and show your commitment to the field.
