MDT Co-ordinator - Cancer Services, Band 4 in Cheltenham

MDT coordinators play a vital role ensuring patients with suspected cancer are investigated, diagnosed and treated in a timely manner in accordance with National timeframes. Duties will include co-ordination of various meetings, cancer data collection and maintaining an overall view of Cancer waiting times to ensure patients are seen and treated within the National targets and that each patient's pathway is proactively tracked and recorded accurately. The post holder will attend the MDT meetings and record the outcome of each discussion, this outcome will then enable the post holder's to track these patients successfully through their pathway.

Additional working pattern details: Monday to Friday - working pattern to be agreed.

Main duties of the job:

• To act as a co-ordinator and provide administrative support to the Multi Disciplinary Team (MDT).
• Prepare and maintain all related documentation, pertaining to the smooth running of MDT meetings.
• Assist in the site specific data collection processes, cancer waiting times and national cancer data sets and input on various information systems.
• Liaise with departments involved in providing care and core services to ensure that planned patient treatment progresses smoothly and in a timely manner.

Job responsibilities:

• Provide administrative facilitation and support to the MDTs weekly meeting, including organising venue and creation and circulation of discussion lists.
• Ensure radiology images, histopathology slides, patient notes and other necessary information are available to view as required.
• Attend the meeting and accurately record the outcome of the discussions.
• Keep accurate records of MDT attendance, including keeping an up to date list of core members.
• Ensure that following the meeting all actions recommended by the team are followed up appropriately.
• Track patient investigations to bring them back through MDT.
• Circulate validated MDT outcomes to the core and extended team members by the end of the next working day.
• Initiate and develop methods to promote the efficient running of the MDT.
• Work closely with the Cancer Services Team Leaders, MDT Leads and clinical teams to introduce and improve data collection systems across each patient pathway.
• Identify and interpret information contained in patients' paper and electronic records.
• Monitor the Trust's adherence to the National Cancer Waiting Times targets.
• Develop tracking systems for all patients suspected or diagnosed with cancer.
• Manage areas of the Cancer PTL related to the MDT(s) covered.
• Act as an expert user of the Cancer Management system; provide training and support to other users.
• Develop robust and effective communication channels with all departments and individuals relevant to the MDT(s).
• Attend and contribute to workshops/training courses to expand knowledge and skills.
• Develop a good working knowledge of anatomy, cancer terminology, types of cancer treatment, and medical coding.
• Co-ordinate the collection and submission of appropriate and local audit program(s).
• Provide support to the MDT Manager with the introduction of new concepts and working practices.

Person Specification:

• Qualifications: GCSE English and Maths or equivalent IT qualification in computer skills including Excel.
• Experience: Previous NHS experience and supervisory role preferable in a cancer care setting.
• Knowledge, Skills, Abilities: Proven experience of using Microsoft Office, ability to collect and record accurate clinical and non-clinical data, manage conflicting priorities, and knowledge of current NHS issues relating to Cancer Wait Times.
• Qualities: Good written and oral communication, motivated self-starter, flexible approach to duties, well-developed interpersonal skills.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.