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- Tasks: Support contract management and ensure timely invoicing for key customers.
- Company: Join a dynamic team in a supportive and collaborative environment.
- Benefits: Enjoy 25 days holiday, competitive pension, and private medical insurance.
- Other info: Great opportunities for training and personal development await you.
- Why this job: Be part of a crucial process that keeps the company running smoothly.
- Qualifications: Experience in administration is a plus; GCSEs in Maths and English preferred.
The predicted salary is between 30000 - 40000 £ per year.
To provide administrative support to the Company with regard to the Contract Management process. Working as part of a team to provide all necessary information.
Key Responsibilities
- Set up and maintain all maintenance contracts.
- Manage contract invoice process – key customers are invoiced monthly/quarterly. Reconcile contract population with individual customers before invoicing and apply pro-rata charges. Ensure all are invoiced in a timely manner and within monthly deadlines.
- Working with other departments to ensure accuracy in customers' information and chargeable calls.
- Liaising with customers and internal departments daily.
- Maintain database – accurately adding and removing equipment as necessary.
- Update database with Sales information – amend contracts as necessary.
- Pro-active in renewing contracts, working with the sales team to ensure continuous coverage of contracts.
- Ad-Hoc invoices – invoice for chargeable works, larger customers require summary invoices and other smaller customers are invoiced per event.
- All invoices/spreadsheets/submissions to meet customer requirements to ensure invoices are accepted and paid promptly.
- Monthly reconciliations to link into finance processes.
- Year-end reconciliations.
- Manage the day-to-day running of the customer database, ensuring all transactions are captured accurately and can be reconciled.
- Qualify the data in terms of integrity, accuracy and consistency.
- Support the Sales Team with contract information.
Skills, Knowledge & Expertise
- Experience in a similar role would be advantageous.
- GCSEs including Maths and English are desirable.
- Analytical and process-oriented.
- Excellent communication skills, with the ability to influence others.
- Organised and structured approach to work.
- Able to adhere to tight deadlines and manage changing priorities.
- Team player.
- Excellent attention to detail.
- Outstanding grasp of information technology concepts and processes.
- Ability to organise and process large amounts of data efficiently.
25 days' holiday a year with the opportunity to buy up to five additional days. Competitive company pension scheme. Ongoing training and development. Private medical insurance for all employees (enhanced membership can be purchased for other family members). Dental insurance for all employees. Life assurance. Employee assistance programme. Employee Wellbeing events and Mental Health First Aiders. Employee My Benefits portal offering extensive retail discounts.
Contract Administrator employer: Glory Global
Contact Detail:
Glory Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Contract Administrator role. You never know who might have the inside scoop on an opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its contract management processes. Show us that you understand their needs and how your skills can help streamline their operations. Confidence is key!
✨Tip Number 3
Practice your communication skills! As a Contract Administrator, you'll need to liaise with customers and internal teams daily. Role-play common scenarios with a friend to get comfortable with articulating your thoughts clearly.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Contract Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contract Administrator role. Highlight your experience in contract management and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your analytical skills and attention to detail, as these are key for us at StudySmarter.
Show Off Your Communication Skills: Since you'll be liaising with customers and internal departments, it's important to showcase your communication skills. Use clear and concise language in your application to demonstrate your ability to influence and collaborate effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us. Plus, it’s super easy!
How to prepare for a job interview at Glory Global
✨Know Your Contracts
Familiarise yourself with the basics of contract management and the specific processes mentioned in the job description. Being able to discuss how you’ve handled contracts in the past will show your understanding and readiness for the role.
✨Show Off Your Communication Skills
Since this role involves liaising with customers and internal departments, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, especially when resolving issues or influencing others.
✨Be Detail-Oriented
Highlight your attention to detail by discussing past experiences where accuracy was crucial. You might want to bring along examples of spreadsheets or reports you've worked on to demonstrate your ability to manage large amounts of data efficiently.
✨Prepare for Teamwork Questions
As a team player, be ready to share examples of how you've collaborated with others. Think about times when you supported a sales team or worked cross-departmentally to achieve a common goal, as this will resonate well with the interviewers.