Technical Proposal Writer

For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

The Customer Trust team provides sales and customer support to build customer confidence in Global Relay services across a range of areas—including product functionality and technical architecture, security controls, privacy, and compliance practices. The team focuses on proposal management, customer due diligence and security assessments, corporate information requests, and daily customer inquiries on trust-related topics.

The Technical Proposal Writer plays a key role in building customer confidence in Global Relay and winning new business by owning the end-to-end development of RFP/RFI responses and proposals. They are responsible for crafting compelling, persuasive executive summaries and full proposal content while also possessing the technical acumen to accurately address complex questions across product functionality, technical architecture, security and privacy controls, and compliance processes. The Technical Proposal Writer collaborates closely with subject matter experts (SMEs), product and engineering teams, legal/compliance, and sales to ensure each proposal is customized, technically sound, and aligned to the customer’s needs and expectations. They may also assist the team with routine vendor and technical assessments, and other customer requests for information.

Your responsibilities:

• Take end-to-end ownership of RFP/RFI proposals, including drafting, editing, and finalizing responses.
• Write persuasive and tailored executive summaries that align with customer needs and clearly communicate our value proposition and differentiation.
• Gather product, technical, and corporate information from subject matter experts – and edit the information, especially complex technical concepts, for clarity (plain English) and conciseness.
• Partner with sales to customize content and ensure proposals reflect customer priorities, language, and business context.
• Edit and proofread content for style, grammar, and spelling.
• Develop, manage, and fact-check content for a knowledge base.
• Track multiple deadlines and deliverables, ensuring timely, accurate, and compliant submissions.
• Develop and maintain a broad knowledge of Global Relay technology, services, operations, and business strategy.

About you:

• 3+ years of experience in technical proposal writing, technical writing, or pre-sales content development – preferably in SaaS, cloud tech, or enterprise environments.
• Bachelor’s degree with a major in English, Communications, Computer Science, or related discipline.
• Exceptional writing, editing, and proofreading skills.
• Close attention to detail, quality, and accuracy.
• Ability to independently research and quickly understand unfamiliar technical concepts.
• Independent worker with the ability to manage multiple projects with minimal or no supervision.
• Ability to work with all levels of staff, including executives and senior subject matter experts.
• High level of comfort in a fast-paced environment with tight deadlines and competing priorities.
• Strong judgement and ability to analyze and handle complex situations.
• Willingness to work irregular hours, as required, to meet deadlines.
• Flexibility to take on new assignments and responsibilities as needed.
• Experience with RFP and proposal management tools (e.g., Loopio) is a plus.
• Previous experience with Salesforce is an asset.

What you can expect:

At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills. Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion. We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual. We understand flexible work arrangements are important, and we encourage that in our work culture. Whether it’s flexibility around work hours, workstyle, or lifestyle, we want to ensure our employees have a healthy work/life balance. We support and value a hybrid work model that blends collaboration with the team in the office and focus time from the comfort of your home.