At a Glance
- Tasks: Coordinate logistics for trades personnel in onshore and offshore projects.
- Company: Join a supportive team at PD&MS Group, a leader in energy solutions.
- Benefits: Flexible hybrid working model with immediate start available.
- Other info: Diverse and inclusive workplace with opportunities for professional growth.
- Why this job: Make a real impact in the energy sector while developing your skills.
- Qualifications: Experience in personnel logistics and recruitment is essential.
The predicted salary is between 30000 - 40000 € per year.
About the Role
PD&MS Group are now looking for an experienced Personnel Logistics Coordinator to join our fast‑paced, friendly and supportive trades recruitment team on a full‑time, 3 month fixed term employee basis. This role is based in our Aberdeen office on a flexible hybrid working model where two days per week can be worked remotely. Previous offshore recruitment or personnel logistics coordination experience is essential for this role. An immediate start is available.
Role Summary
The Personnel Logistics Coordinator is required to source suitable Trades personnel for the onshore and offshore projects and provide a full logistics coordination service, both during office hours and out of hours, ensuring that all contractors, employees and vendors comply with company and client requirements.
Responsibilities
- Acts as focal point for nominated project in relation to the movement of personnel for onshore and offshore.
- Books and reserves appropriate transport and ensure that all personnel have correct check‑in details and/or mobilisation details.
- Liaises with client Heli Admin and Project Aviation Coordinators to book seats on flights offshore.
- Ensures that personnel have the correct documentation and competencies and comply with client/company requirements to be able to travel to desired location.
- Ensures competency records remain up to date and renewals are advised in adequate time.
- Updates the personnel logistics system, rotas and mobilisation tracker in line with emergency response procedures and issue to clients and projects, as appropriate.
- Ensures all offshore and site based personnel receive appropriate inductions and pre‑job briefs prior to mobilisation.
- Manages PPE stock within office and ensures personnel receive appropriate PPE prior to mobilisation.
- Participates in an out of hours On‑Call rota service.
- Creating, maintaining and updating of trade personnel files.
- Ensures training course requests are raised and approved in conjunction with the L&D Coordinator and that PO’s are raised via the procurement team.
- Tracks Training expiry dates, and ensures renewals are completed/arranged within a timely manner.
- Provide information for internal and external audits as required.
- Assist with recruitment of competent, qualified offshore and site based trades personnel as per advised requirements and through formal approval channels.
- Liaise with Construction Manager and PRP’s on a regular basis regarding current and future recruitment requirements.
- Raising and issuing Service Agreements, ensuring renewals are issued in a timely manner.
- Ensure contractor company details and insurance certificates remain up to date and are recorded on file.
- Ensure pre‑employment requirements are met, including reference and other background checks.
- Ensure end of trip personnel reviews are conducted and saved to file.
- Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner.
- Adherence to the Company Integrated Management System.
- Compliance with Quality Assurance, Health and Safety and Environmental Policies.
- Demonstrate and promote PD&MS QHSE principles and lead by example.
About You – Qualifications
- HNC in a technical, business or administration subject.
- Educated to National 5 level or equivalent with a pass in English.
About You – Experience / Competence
- Demonstrable experience in a similar role.
- Competent in the use of MS Office applications.
- Experience in recruitment of trade personnel.
- Excellent written and spoken English.
Personal Attributes
- Go the extra mile.
- Empower our people.
- Never get complacent.
- Engage our partners.
- Step up and deliver.
If this sounds like you, then you could be a perfect fit.
About Us
PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full‑service provider committed to supporting the energy transition, we deliver high‑quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference. We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard. We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status. We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.
Personnel Logistics Coordinator employer: Globalenergynetwork
PD&MS Group is an exceptional employer, offering a dynamic and supportive work environment in Aberdeen, where flexibility is key with a hybrid working model. Employees benefit from a culture that values diversity, professional development, and teamwork, alongside opportunities for growth within the energy sector. With a commitment to quality and sustainability, PD&MS empowers its staff to excel while making a meaningful impact in the industry.
StudySmarter Expert Advice🤫
We think this is how you could land Personnel Logistics Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who have experience in personnel logistics. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in how you can contribute to their team and the energy sector.
✨Tip Number 3
Practice your responses to common interview questions related to logistics coordination. Think about your past experiences and how they align with the role’s requirements, especially in offshore recruitment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on joining our supportive team at PD&MS.
We think you need these skills to ace Personnel Logistics Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personnel Logistics Coordinator role. Highlight your previous offshore recruitment or logistics coordination experience, and don’t forget to showcase your skills in using MS Office applications!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at PD&MS Group. Mention how your personal attributes align with our values, like going the extra mile and engaging partners.
Showcase Relevant Experience:In your application, be specific about your relevant experience. Talk about your past roles in personnel logistics and how you’ve successfully managed the movement of personnel for projects. We love seeing concrete examples!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands quickly. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Globalenergynetwork
✨Know Your Stuff
Make sure you brush up on your knowledge of personnel logistics and offshore recruitment. Familiarise yourself with the specific requirements of the role, such as documentation and compliance standards. This will show that you're not just interested in the job, but that you understand what it entails.
✨Showcase Your Experience
Prepare to discuss your previous experience in personnel logistics coordination or offshore recruitment. Have specific examples ready that highlight your skills in managing logistics, coordinating personnel movements, and ensuring compliance with regulations. This will help demonstrate your suitability for the role.
✨Be Ready for Scenario Questions
Expect questions that put you in real-life scenarios related to the role. For instance, how would you handle a last-minute change in personnel travel plans? Practising these types of questions can help you articulate your thought process and problem-solving skills effectively.
✨Emphasise Teamwork and Communication
Since this role involves liaising with various stakeholders, be prepared to discuss how you work within a team and communicate effectively. Share examples of how you've collaborated with others in past roles, especially in high-pressure situations, to ensure smooth operations.
