Operations & Awards Manager

Who we are…

GlobalData is a specialist information services business on a mission to help our clients decode the future, make better decisions and reach more customers. Using our unique data, expert analysis and innovative solutions we deliver intelligence on the world’s largest industries for companies, government organisations and industry professionals.

We began our journey in 2016, by combining a diverse range of specialist information services companies, with decades of trusted customer relationships and deep sector specialisms. Today, we operate as a single company and one fully integrated platform, with more than 3,500 colleagues worldwide, across 20+ industries, delivering value for over 5,000 customers.

Why join GlobalData?

GlobalData is at a pivotal point in its growth journey. Following multiple acquisitions and having recently received transformational investment we need curious, ambitious, courageous people to support us in achieving our vision of becoming the world’s trusted source of strategic industry intelligence.

Our big ambitions mean that life at GlobalData is fast paced, entrepreneurial and rewarding. We recognise the collective power of our people, and it’s the collaboration of our teams that have shaped our success and will continue to do so in the future.

The role…

Arena International part of GlobalData Plc produces c 50 market leading international conferences, 100 webinars/digital meetings & private networking events annually across Healthcare, Financial Services and Consumer sectors.

We are seeking a highly organised and analytical Awards & Events Manager to support our current programme of conferences and awards dinners, responsible for leading and delivering from beginning to end of each event while working with all stakeholders – internal and external.

What you’ll be doing…

• Highly organised and confident Awards & Events Project Manager lead, delivery of c.8 awards dinners per year plus conferences depending on scheduling
• Able to take ownership of the awards schedule including end to end project planning and delivery
• Have excellent attention to detail and ability to juggle multiple tasks and deadlines
• Able to work closely with the sales, marketing and contents teams on a daily/weekly basis
• Manage and add value to our awards programme by implementing new features and improved efficiencies
• Building strong and successful relationships with event sponsors, clients and suppliers
• Flexible to travel internationally when required.
• Able to hit the ground running, define clear roles and responsibilities for the internal teams and ensure they adhere to them

Awards & Event Process;

• Organise key activities; launch, entry period, shortlisting, judging, master jury sessions, and winners announcements

• Develop and build relationships with the judges, editorial/content and marketing activities with other members of the events team

• Create awards tracker templates for each event to share with the wider team; make sure stakeholders adhere to timelines for nominations and trophy orders; co-ordinate announcements

• Chase nominations from interested parties and drive new nominations from leads

• Management of Judges; schedule briefings and set up

• Full management of table planning and manage client expectations; chase VIP table names from sponsors

Awards & Event Delivery:

• End to end budget management and delivery; Financial reporting, invoice, commissions, reconciliation
• Venue sourcing and negotiation
• Source, negotiate and secure suppliers: F&B, trophies, AV, staging, entertainment, printing, ceremonial hosts/MCs
• Lead and deliver the event end to end
• Upkeep of registrations (sponsors and guests) and attendees, dietary requirements to support table planning
• Coordinate travel arrangements for internal staff
• Prepare all onsite materials, equipment and on-the-day setup
• Onsite registration check for dinner attendees and last minute table planning changes
• Liaison with the design department to ensure timely and accurate production of signage, printed materials and all contents of delegate packs
• Regular upkeep of the checklist
• Host and lead on weekly awards meetings with the event team (marketing, sales, production, editorial, and operations)

What we’re looking for…

• Minimum 2 years of organising awards dinners & conferences
• Possess strong administrative skills
• Natural communicator able to bring together all stakeholders both internal an external
• Proven ability to work as part of a team and ensure faultless delivery of every event.
• Be exceptionally well-organised when it comes to managing and updating CRM systems regularly
• Optimise revenue opportunities (e.g. branding)
• A natural enthusiasm for event organising and for getting things done – a \’can do\’ attitude is a must
• Ability to work autonomously
• Familiar with Microsoft apps (Word, Excel, PowerPoint) and online awards platforms
• Fast learner
• Some copywriting and email marketing
• Able to provide solutions to problems and evaluate the outcome
• Manage event from start to finish

In addition to a rewarding career, we support our GlobalData colleagues with a range of benefits across health, finances, fitness, travel, tech and more. To find out more about the roles and benefits on offer in your region, visit careers.globaldata.com

GlobalData believes strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, we are proud to be an Equal Opportunity Employer. GlobalData is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.

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