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- Tasks: Support major projects by managing documentation and ensuring compliance in a fast-paced environment.
- Company: Join Global, a leader in outdoor advertising with a focus on inclusivity.
- Benefits: Flexible work options, supportive team culture, and opportunities for personal growth.
- Why this job: Make an impact by shaping project governance and document control processes.
- Qualifications: 2+ years in project administration with strong organisational and communication skills.
- Other info: Embrace a dynamic workplace that values diverse voices and promotes work-life balance.
The predicted salary is between 30000 - 42000 £ per year.
The Programme Administrator will work within the Global Outdoor Operations team, supporting the delivery of major CAPEX projects, and report to the Senior Project Manager. This role will have exposure to the Programmes team environment, project management and project delivery, governance, administration, coordination, and activities that aid in delivering projects, such as planning, tracking, and reporting. This role is ideal for a detail-oriented professional who thrives in a fast-paced, multi-contract environment and can support high standards of documentation and compliance across the programme.
Key Responsibilities
- Oversee project-related documents through Asite Adoddle, ensuring systematic storage and tracking across NEC4 contracts.
- Implement processes to enhance efficiency.
- Provide reports to the Senior Project Manager and stakeholders, documenting control aspects, statuses, compliance checks, version tracking, and outstanding actions.
- Conduct on documentation before acceptance and submission.
- Enforce document control procedures in alignment with established standards and guidelines, maintaining consistency across parties.
- Perform audits of documentation to ensure accuracy and compliance, identifying improvement areas.
- Attend required project and programme meetings, capture key points and actions, and circulate them to relevant stakeholders for record-keeping and action.
- Regularly follow up on and escalate issues or inaccuracies to the Senior Project Manager.
- Perform regular and proactive reviews of project trackers and action lists to ensure continuous progress on outstanding items.
What You’ll Love About This Role
- Think Big: Join Global and help shape Outdoor advertising.
- Own It: Contribute and put your own stamp on how document control, governance and administration of the project is managed and executed.
- Keep it Simple: Fast-paced, challenging, and rewarding environment.
- Better Together: Supportive and dynamic team.
What Success Looks Like
- Established and maintained the procedures needed to deliver a high standard document control process.
- Built strong working relationships with the Global project team and contracting partners, creating a collaborative working approach.
- Developed and established reporting and tracking mechanisms that capture the key metrics.
What You’ll Need
- 2+ years of experience as a document control, coordinator, project or programme administrator.
- Exceptional organisational skills with high attention to detail, ensuring accuracy of maintaining project and meeting records, and compliance for storing, circulating and managing project documentation flow.
- Strong communication skills to build effective working relationships with the Global project team and contracting partners, fostering a collaborative approach and enabling regular reporting to the Senior Project Manager.
- Ability to manage multiple document control and project administration tasks efficiently, proactively resolving issues to meet project timelines and quality standards.
- Proficiency in MS Office functions.
Outside of minimum requirements for the role, the candidate will also ideally have the following:
- Demonstrated expertise in Asite Adoddle document control software.
- Broad knowledge of NEC contracts.
- Experience in local authorities, street works, utilities or wider construction sectors.
We are dedicated to creating a place where different voices are represented, amplified and celebrated. We know that we can’t serve our diverse audiences without first celebrating it in our people, which is why we’re passionate about creating an inclusive culture where every Global’er can belong. So, no matter who you are or where you are from, you can find your place at Global. As a business, we believe in the importance of a healthy work-life balance and the value of a flexible and agile workforce. Therefore, we operate a Smart Working approach. If you need us to make any reasonable adjustments during your recruitment process, drop us an email at recruitment@global.com, we’ll be happy to help.
Programme Administrator employer: Global
Contact Detail:
Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programme Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Programme Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in document control and project administration. We want to see how your skills align with the Programme Administrator role, so don’t hold back on showcasing your relevant achievements!
Show Off Your Organisational Skills: Since this role is all about keeping things organised, give us examples of how you've managed documentation or project tracking in the past. We love detail-oriented folks, so let us know how you ensure accuracy and compliance in your work.
Communicate Clearly: Strong communication is key in this role, so make sure your application reflects that. Use clear and concise language, and if you have experience working with teams or stakeholders, share those stories to demonstrate your collaborative approach.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the Programme Administrator position. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Global
✨Know Your Documents Inside Out
As a Programme Administrator, you'll be dealing with a lot of project-related documents. Make sure you’re familiar with Asite Adoddle and NEC4 contracts before the interview. Brush up on how to track and manage documentation effectively, as this will show your potential employer that you’re ready to hit the ground running.
✨Show Off Your Organisational Skills
This role requires exceptional organisational skills, so come prepared with examples of how you've managed multiple tasks in the past. Think about specific situations where your attention to detail made a difference, and be ready to discuss them. This will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Like a Pro
Strong communication skills are key for this position. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you've built relationships with teams or stakeholders in previous roles. This will highlight your collaborative approach and ability to report effectively to senior management.
✨Prepare Questions That Matter
Interviews are a two-way street, so think of insightful questions to ask about the team dynamics and project management processes. This shows your genuine interest in the role and helps you assess if the company culture aligns with your values. Plus, it gives you a chance to engage with your interviewers!
