Programme Administrator in London

The Programme Administrator will work within the Global Outdoor Operations team, supporting the delivery of major CAPEX projects, and report to the Senior Project Manager. This role will have exposure to the Programmes team environment, project management and project delivery, governance, administration, coordination, and activities that aid in delivering projects, such as planning, tracking, and reporting. This role is ideal for a detail-oriented professional who thrives in a fast-paced, multi-contract environment and can support high standards of documentation and compliance across the programme.

• Oversee project-related documents through Asite Adoddle, ensuring systematic storage and tracking across NEC4 contracts. Implement processes to enhance efficiency.
• Provide reports to the Senior Project Manager and stakeholders, documenting control aspects, statuses, compliance checks, version tracking, and outstanding actions.
• Conduct on documentation before acceptance and submission.
• Enforce document control procedures in alignment with established standards and guidelines, maintaining consistency across parties.
• Perform audits of documentation to ensure accuracy and compliance, identifying improvement areas.
• Attend required project and programme meetings, capture key points and actions, and circulate them to relevant stakeholders for record-keeping and action.
• Regularly follow up on and escalate issues or inaccuracies to the Senior Project Manager.
• Perform regular and proactive reviews of project trackers and action lists to ensure continuous progress on outstanding items.

• Think Big: Join Global and help shape Outdoor advertising.
• Own It: Contribute and put your own stamp on how document control, governance and administration of the project is managed and executed.
• Keep it Simple: Fast-paced, challenging, and rewarding environment.
• Better Together: Supportive and dynamic team.

• Established and maintained the procedures needed to deliver a high standard document control process.
• Built strong working relationships with the Global project team and contracting partners, creating a collaborative working approach.
• Developed and established reporting and tracking mechanisms that capture the key metrics.

• 2+ years of experience as a document control, coordinator, project or programme administrator.
• Exceptional organisational skills with high attention to detail, ensuring accuracy of maintaining project and meeting records, and compliance for storing, circulating and managing project documentation flow.
• Strong communication skills to build effective working relationships with the Global project team and contracting partners, fostering a collaborative approach and enabling regular reporting to the Senior Project Manager.
• Ability to manage multiple document control and project administration tasks efficiently, proactively resolving issues to meet project timelines and quality standards.
• Proficiency in MS Office functions.

• Demonstrated expertise in Asite Adoddle document control software.
• Broad knowledge of NEC contracts.
• Experience in local authorities, street works, utilities or wider construction sectors.

We are dedicated to creating a place where different voices are represented, amplified and celebrated. We know that we can’t serve our diverse audiences without first celebrating it in our people, which is why we’re passionate about creating an inclusive culture where every Global’er can belong. So, no matter who you are or where you are from, you can find your place at Global.

As a business, we believe in the importance of a healthy work-life balance and the value of a flexible and agile workforce. Therefore, we operate a Smart Working approach. If you need us to make any reasonable adjustments during your recruitment process, drop us an email, we’ll be happy to help.