At a Glance
- Tasks: Support major projects by managing documentation and ensuring compliance in a fast-paced environment.
- Company: Join Global, an inclusive employer committed to diversity and innovation.
- Benefits: Gain valuable experience, work in a supportive team, and develop your skills.
- Other info: Dynamic team culture with opportunities for growth and collaboration.
- Why this job: Make a real impact on exciting projects while enhancing your organisational skills.
- Qualifications: 2 years in document control or administration, with strong communication and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
This job is with Global, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Accepting applications until: 26 June 2026.
Your New Role: Business Support Administrator
The Business Support Administrator will work within the Global Outdoor Operations team, supporting the delivery of major CAPEX projects, and report to the Senior Project Manager. This role will have exposure to the Programmes team environment, project management and project delivery, governance, administration, coordination, and activities that aid in delivering projects, such as planning, tracking, and reporting. This role is ideal for a detail-oriented professional who thrives in a fast-paced, multi-contract environment and can support high standards of documentation and compliance across the programme.
As a Business Support Administrator at Global, you will:
- Oversee project-related documents through Asite Adoddle, ensuring systematic storage and tracking across NEC4 contracts.
- Implement processes to enhance efficiency.
- Provide reports to the Senior Project Manager and stakeholders, documenting control aspects, statuses, compliance checks, version tracking, and outstanding actions.
- Conduct high-level quality checks on documentation before acceptance and submission.
- Enforce document control procedures in alignment with established standards and guidelines, maintaining consistency across parties.
- Perform audits of documentation to ensure accuracy and compliance, identifying improvement areas.
- Attend required project and programme meetings, capture key points and actions, and circulate them to relevant stakeholders for record-keeping and action.
- Regularly follow up on and escalate issues or inaccuracies to the Senior Project Manager.
- Perform regular and proactive reviews of project trackers and action lists to ensure continuous progress on outstanding items.
What You'll Love About This Role:
- Think Big: Join Global and help shape Outdoor advertising.
- Own It: Contribute and put your own stamp on how document control, governance and administration of the project is managed and executed.
- Keep it Simple: Fast-paced, challenging, and rewarding environment.
- Better Together: Supportive and dynamic team.
What Success Looks Like:
- Established and maintained the procedures needed to deliver a high standard document control process.
- Built strong working relationships with the Global project team and contracting partners, creating a collaborative working approach.
- Developed and established reporting and tracking mechanisms that capture the key metrics.
What You'll Need:
- Preferably at least 2 years of experience being in a document control/co-ordinator/project or business administrator position.
- Exceptional organisational skills with high attention to detail, ensuring accuracy of maintaining project and meeting records, and compliance for storing, circulating and managing the flow of project documentation.
- Strong communication skills to build effective working relationships with the Global project team and contracting partners, fostering a collaborative approach and enabling regular reporting to the Senior Project Manager.
- Ability to manage multiple document control and project administration tasks efficiently, proactively resolving issues to meet project timelines and quality standards.
- Proficiency in MS office functions.
Business Support Administrator employer: Global
Global is an exceptional employer that champions inclusivity and diversity, making it a fantastic place for professionals seeking meaningful work in a supportive environment. As a Business Support Administrator, you will thrive in a dynamic team culture that values collaboration and innovation, while also benefiting from opportunities for personal and professional growth within the exciting realm of outdoor advertising projects. With a commitment to high standards and continuous improvement, Global empowers its employees to take ownership of their roles and contribute to impactful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those connected to Global or similar companies. Attend events, join online forums, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since Global is all about inclusivity, think about how your experiences align with their mission. Be ready to share examples of how you’ve contributed to team success in past roles.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for Business Support Administrators, and make sure you can articulate your organisational skills and attention to detail clearly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about wanting to join the Global team. Keep an eye on deadlines and follow up if you haven’t heard back after a while.
We think you need these skills to ace Business Support Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Business Support Administrator role. Highlight your organisational skills and any experience with document control or project administration to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how you can contribute to our team. Don’t forget to mention your attention to detail and ability to manage multiple tasks.
Showcase Relevant Experience:When filling out your application, be specific about your past roles. If you've worked on CAPEX projects or have experience with document management systems like Asite Adoddle, let us know!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team at Global!
How to prepare for a job interview at Global
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling in this role. Understand the importance of document control and compliance, as well as how to use tools like Asite Adoddle. This will show your potential employer that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where you successfully managed multiple tasks or projects. Highlight your attention to detail and how you ensured accuracy in documentation. This is crucial for a Business Support Administrator, so make it clear how you excel in this area.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. Since strong communication skills are essential for building relationships with the project team and stakeholders, consider preparing a few scenarios where you effectively communicated complex information or resolved issues.
✨Ask Insightful Questions
Prepare thoughtful questions about the role and the team dynamics at Global. Inquire about their current projects or challenges they face in document control. This not only shows your interest but also helps you gauge if the company culture aligns with your values.
