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- Tasks: Join our team to manage ETF portfolio operations and enhance efficiency through automation.
- Company: Global X ETFs empowers investors with innovative solutions in the finance sector since 2008.
- Benefits: Enjoy competitive salary, annual bonuses, and a vibrant corporate culture that values your contributions.
- Why this job: Be part of a fast-growing asset manager with opportunities for career advancement and impactful work.
- Qualifications: 5+ years in fund operations; experience with Bloomberg AIM and strong problem-solving skills required.
- Other info: Flexible working arrangements and commitment to inclusivity in the recruitment process.
The predicted salary is between 43200 - 72000 £ per year.
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Employment type: Full-time, permanent
Experience: 5+ years
Location: London, UK
Job function: Finance, Operations, Investment Management
Closing date for applications: 1st August 2025
About Global X
Global X ETFs was founded in 2008. For more than 15 years, our mission has been empowering investors with unexplored and intelligent solutions. Our product lineup features more than 100 ETFs spanning disruptive technology, equity income, commodities, hard-to-access emerging markets, and more. Or simply put, we strive to offer investors something beyond ordinary. Global X is a member of Mirae Asset Global Investments, a Seoul-based global enterprise which offers asset management expertise worldwide. Explore our ETFs, research and insights, and more at globalxetfs.eu.
The role:
Global X ETFs Europe is looking for an ETF Portfolio Administrator to join our highly motivated and dynamic team in London. This role offers the opportunity to take a key role in the portfolio administration function in Europe at a fast-growing asset manager. This is a hands-on role covering all aspects of day-to-day equity operations and fund accounting whilst working on system and process improvements to automate and optimize the portfolio administration function. Reporting into the Senior ETF Portfolio Administrator, the role will have senior exposure from day one and will include working closely with the Portfolio Management team, Product Development team, Technology, and service providers, ensuring the efficient operation of a fast-growing ETF provider.
Primary Responsibilities:
- Manage a range of fund operations tasks crucial to the day-to-day functioning of a rapidly growing ETF investment manager.
- Understanding the full trade life cycle from order generation, execution, confirmation and settlement for ETFs.
- Accurate Trade capture and trade affirmation across global markets, using systems like Bloomberg AIM and Omgeo CTM.
- Having experience of equity trade settlement across global T0, T+1 and T+2 markets, being able to identify high risk trades and markets and manage these accordingly.
- Co-ordinating multiple brokers and custodians to ensure unmatched trades and fails are minimized and trades settle in accordance with local market regulations.
- Ensuring FXs are captured and executed in a timely manner via standing instruction or third-party FX execution service providers, to ensure smooth settlement of trades.
- Calculate P&L Slippage on trade and FX executions or client directed orders.
- Have experience of equity synthetic fund operations including but not limited to the capture of CFD trades for give-up and non-give-up markets, portfolio resets and collateral management for both Reg IM and VM.
- Collate, monitor and process corporate actions across a range of index providers ensuring internal records are in line with custody and administrator records.
- Full daily NAV reconciliation including portfolio positions, transactions, Income, reclaims and cash to ensure accurate accounting and reporting.
- Work with fund administrators, custodians, and across internal teams to investigate and resolve discrepancies.
- Ensure internal book of record, Advent Geneva, is accurate and up to date.
- ETF onboarding – Managing all aspects from account opening at custody and admin, market openings, internal system set ups, working with wider teams and stakeholders to ensure new ETF products to strict deadlines.
- Review and complete multi account, multi jurisdiction tax documentation.
- Be a key point of contact for other departments, including portfolio management, product development, legal, and compliance, to ensure smooth operations and effective decision-making.
- Project manage key initiatives to create a low touch high service operating model, through identifying and implementing automation and STP.
Desired Skills and Experience:
- 5+ years’ experience in fund operations at an asset manager or service provider.
- Knowledge and experience using order management systems and portfolio management systems, and portfolio accounting systems, particularly Bloomberg AIM and Geneva.
- Experience with ETFs or other funds, and asset management products.
- Knowledge of fund accounting, including but not limited to deferred assets and liabilities that may impact fund net asset values.
- Understand the pricing method for exchange trade investments and derivatives, including common stocks, preferred securities, options and futures.
- Have practical and general knowledge of equity, CFD, FX and fixed income assets, as well as relevant corporate actions.
- High level of attention to detail and quality of work.
- Willingness to take on a broad range of responsibilities.
- Strong problem solving and critical thinking skills.
- Strong oral and written communication skills.
- VBA or Python coding expertise.
Global X offers a competitive salary and benefits package. Global X is a fast-paced environment geared towards performance and attractive career opportunities, with an open corporate culture that values and rewards the contributions of every individual. In addition, employees are eligible for an annual discretionary bonus and competitive benefits package. Our commitment is to make any reasonable accommodation for you in the recruitment process to give you the best opportunity to perform to your optimum in the application and interview process.
Seniority level
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Seniority level
Mid-Senior level
Employment type
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Employment type
Full-time
Job function
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Job function
Finance
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Industries
Investment Management
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ETF Portfolio Administrator employer: Global X ETFs
Contact Detail:
Global X ETFs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land ETF Portfolio Administrator
✨Tip Number 1
Familiarise yourself with the specific systems mentioned in the job description, such as Bloomberg AIM and Advent Geneva. Having hands-on experience or even completing online tutorials can give you a significant edge during interviews.
✨Tip Number 2
Network with professionals in the ETF and asset management space. Attend industry events or webinars to connect with people who work at Global X or similar firms. A referral from someone within the company can greatly increase your chances of landing an interview.
✨Tip Number 3
Stay updated on the latest trends and developments in ETFs and fund operations. Being able to discuss recent news or changes in regulations during your interview will demonstrate your passion and knowledge for the industry.
✨Tip Number 4
Prepare to showcase your problem-solving skills through real-life examples. Think of situations where you've successfully managed discrepancies or improved processes in previous roles, as this aligns well with the responsibilities outlined in the job description.
We think you need these skills to ace ETF Portfolio Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in fund operations, particularly with ETFs and asset management. Use specific examples that demonstrate your understanding of trade life cycles and equity operations.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your 5+ years of experience aligns with the responsibilities outlined in the job description, and showcase your problem-solving skills.
Highlight Technical Skills: Emphasise your proficiency with order management systems like Bloomberg AIM and portfolio accounting systems such as Advent Geneva. If you have coding skills in VBA or Python, make sure to include these as they are highly relevant.
Showcase Attention to Detail: Provide examples in your application that demonstrate your high level of attention to detail and quality of work. This could be through past projects or specific tasks where accuracy was crucial.
How to prepare for a job interview at Global X ETFs
✨Know Your Trade Life Cycle
Make sure you understand the full trade life cycle, from order generation to settlement. Be prepared to discuss your experience with trade capture and affirmation, especially in global markets.
✨Demonstrate Technical Proficiency
Familiarise yourself with the systems mentioned in the job description, such as Bloomberg AIM and Advent Geneva. Highlight any relevant experience you have with these tools during the interview.
✨Showcase Problem-Solving Skills
Be ready to provide examples of how you've tackled discrepancies or operational challenges in previous roles. This will demonstrate your critical thinking and problem-solving abilities, which are crucial for this position.
✨Communicate Effectively
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be prepared to discuss how you've collaborated with different teams in past experiences.