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- Tasks: Organise files, manage emails, and create presentations while working remotely.
- Company: Join a dynamic team that values resourcefulness and organisation.
- Benefits: Flexible hours, remote work, and opportunities for skill development.
- Why this job: Be the backbone of our operations and make a real difference from anywhere.
- Qualifications: Tech-savvy with strong communication and organisational skills.
- Other info: Perfect for those looking to grow in a fast-paced environment.
The predicted salary is between 24000 - 36000 £ per year.
We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, you will organize and update files, answer calls and emails, and assist in creating presentations and sales materials. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized. You will also be responsible for arranging travel itineraries, flights, and rooms, as well as tracking and managing expenses and payments.
Duties and Responsibilities
- Answer and direct phone calls; organize correspondence and answer emails
- Prepare and organize databases and reports
- Manage social media accounts and replies
- Handle confidential employer and client information
- Take notes or transcribe meetings
- Schedule meetings and arrange employer’s calendar; schedule meeting spaces and conference rooms
- Arrange payments for vendors, travel, and sales expenses
- Create purchase orders and track and manage payments
- Present excellent customer-service skills to customers and clients
- Manage filing systems, update records, and organize documentation
- Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations
Requirements and Qualifications
- High school diploma or equivalent; Associate or Bachelor’s degree preferred
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
- Experience with Google Docs, cloud services, and other technology tools
- Knowledgeable in technology to communicate via computer, smartphone, or text
- Highly organized and able to multitask and work well with fast-paced directions and instructions
- Able to manage time effectively and efficiently
- Able to organize and manage large amounts of files, tasks, schedules, and information
- Self-directed and able to work without supervision
- Excellent verbal and written communication skills
- Strong customer service and presentation skills
- Able to work nights, weekends, extended hours, and holidays as needed
- Two years’ previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred
Virtual Secretary / Assistant employer: Global Village Worker
Contact Detail:
Global Village Worker Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Virtual Secretary / Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Virtual Secretary role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Show off your tech skills! During interviews, be ready to discuss the tools you’ve used, like Microsoft Office and Google Docs. We want to see how you can leverage technology to make our lives easier.
✨Tip Number 3
Prepare for those tricky questions! Think about scenarios where you had to manage multiple tasks or handle confidential information. We love hearing about your problem-solving skills and how you keep things organised.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining our team!
We think you need these skills to ace Virtual Secretary / Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Virtual Secretary/Assistant role. Highlight your tech-savvy skills and experience with tools like Microsoft Office and Google Docs. We want to see how you can bring your unique flair to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your organisational skills and customer service experience. Let us know why you're the perfect fit for this remote role and how you can help us stay on top of things.
Show Off Your Communication Skills: Since you'll be handling calls and emails, it's crucial to demonstrate your excellent verbal and written communication skills. Keep your application clear and concise, and don’t forget to proofread for any sneaky typos!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and tech-savvy—just what we’re looking for!
How to prepare for a job interview at Global Village Worker
✨Show Off Your Tech Skills
Since the role requires being tech-savvy, make sure to highlight your proficiency with tools like Microsoft Office Suite and Google Docs. Prepare examples of how you've used these tools in previous roles to streamline tasks or improve efficiency.
✨Demonstrate Your Organisational Skills
Being super organised is key for this position. Bring along a sample of how you manage your own tasks or schedules, whether it’s a digital planner or a spreadsheet. This will show that you can handle the responsibilities of arranging travel itineraries and managing calendars.
✨Prepare for Customer Service Scenarios
Excellent customer service skills are essential. Think of a few challenging situations you've faced in previous jobs and how you resolved them. Be ready to discuss these during the interview to showcase your problem-solving abilities.
✨Practice Your Communication Skills
As communication is key in this role, practice articulating your thoughts clearly and confidently. You might even want to prepare a short presentation on a topic relevant to the job to demonstrate your ability to create and present materials effectively.
