At a Glance
- Tasks: Provide essential support to the Legal Department and manage legal documents efficiently.
- Company: Join Global University Systems, a leader in international education.
- Benefits: Enjoy hybrid working, pension contributions, and discounts on various retailers.
- Other info: Opportunities for professional development and a supportive workplace culture.
- Why this job: Make a difference in education while developing your skills in a dynamic environment.
- Qualifications: Previous experience as a Legal Secretary and strong organisational skills required.
The predicted salary is between 36000 - 44000 £ per year.
Global University Systems (GUS) is an international education group that empowers students to transform their lives through education.
We believe education drives careers, lives, and society forward, enabling a brighter and more sustainable future for all.
Our institutions offer the broadest range of industry-relevant skills through inclusive, accessible and digital-first learning.
We offer a choice of career-enhancing certificates, degrees and post-graduate level qualifications, equipping our thriving multi-national community of students for lifelong success.
Our world-leading network and state-of-the-art institutions power the upskilling of our students worldwide.
The Legal Secretary will provide comprehensive administrative, secretarial and organisational support to the Legal Department, ensuring the efficient operation of legal and company secretarial activities.
The role requires exceptional attention to detail, strong document management skills, and the ability to manage multiple priorities in a fast-paced international environment whilst maintaining the highest levels of confidentiality and professionalism.
Key Responsibilities
- Legal Support
- Preparing, formatting and updating legal documents as per the counsel's instructions.
- Proofreading legal documents for accuracy, consistency and formatting.
- Preparing redlines and execution versions of legal documents.
- Assisting with the signing and execution process, including obtaining signatures and maintaining execution records.
- Managing legal correspondence, filing and document retention in accordance with internal procedures.
- Supporting the Legal Team with document production, amendments and version control.
- Updating and maintaining legal knowledge management databases and document repositories.
- Assisting with legal research and gathering information as requested by members of the Legal Team.
- Coordinating the secure storage and retrieval of legal documents and records.
- Billing and settlement of invoices, raising purchase orders where required and liaising with Finance regarding payments and supplier queries.
- Company Secretarial Support
- Assisting and supporting the Company Secretary with company secretarial matters.
- Supporting the convening of board meetings and committee meetings.
- Assisting with the drafting and preparation of corporate authorisations, notices of meetings, resolutions and board packs.
- Administrative & Team Support
- Managing the Legal Team's diaries, appointments and meetings across multiple time zones.
- Coordinating calendars and ensuring efficient scheduling of internal and external meetings.
- Arranging travel, itineraries, visas and processing travel expenses in compliance with Group policies and procedures
- Supporting with onboarding, offboarding and absence management administration for members of the Legal Team.
- Performing any other ad hoc administrative tasks to support the Legal Team and wider business as required.
- Academic Qualifcations
- Secondary/High School Diploma
- A recognised legal secretarial qualification such as the Legal Secretaries Diploma provided by the Institute of Legal Secretaries and PAs would be ideal but is not required
- Excellent written and oral communication skills
- Knowledge and experience of using I-manage, Sage or Agresso or similar software
- Candidate Requirements
- 3+ years of previous experience as a Legal Secretary with a law firm
- Ability to exercise sound judgement and solve problems with minimum supervision
- Excellent organisational, time management and administrative skills
- Outstanding attention to detail and accuracy
- Ability to manage competing priorities in a busy legal environment
- Good working and written French would be a plus
What We Offer
- Hybrid working - most roles offer hybrid or flexible arrangements to support work life balance.
- Contributory Pension Scheme - 5% personal contribution & 3% Company contribution, so you can build long-term financial security with added benefits of the company contributions.
- Season Ticket Loan (T&C's apply) - spread the cost of your commute with an interest-free travel loan.
- Training & Development opportunities (T&C's apply) - access to short courses via Future Learn and Group-wide professional development programmes.
- Staff Discount Scheme - via My Rewards Hub, from various retailers – Fashion, Grocery, Health & Beauty, Travel, Automotive, Furniture, Dining, Sports and Leisure, Electronics, etc
- Employee Assistance Programme - confidential support for your wellbeing, whenever you need it.
We will screen all applicants and select candidates whose qualifications meet our requirements.
We will carefully consider your application during the initial screening and will contact you if you are selected to continue for the next stage of the recruitment process.
We wish you every success in your job search.
GUS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
Our data privacy policy can be viewed here.
Plus 1 day per year capped at 25 days, so you have time to rest, recharge, and balance life beyond work.
5% personal contribution & 3% Company contribution, so you can build long-term financial security with matched contributions.
Spread the cost of your commute with an interest-free travel loan. (T&C's apply)
Support for regular eye tests and essential eyewear.
Access to short courses via Future Learn and Group-wide professional development programmes. (T&C's apply)
Via My Rewards Hub, from various retailers – Fashion, Grocery, Health & Beauty, Travel, Automotive, Furniture, Dining, Sports and Leisure, Electronics, etc
Confidential support for your wellbeing, whenever you need it.
Earn rewards for helping us bring great talent into the team.
Discounts and sponsorship opportunities at select GUS institutions, including The University of Law.
We acknowledge receipt of your CV for a position at Global University Systems and sincerely appreciate your interest in our company.
We will screen all applicants and select candidates whose qualifications meet our requirements.
We will carefully consider your application during the initial screening and will contact you if you are selected to continue for the next stage of the recruitment process.
We wish you every success.
Global University Systems is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief
Global University Systems will retain your data for a period of 6 months.
We will email you to confirm if you would like to keep your candidate profile active.
If we do not receive a response or you do not log back into your account, your candidate profile will be deleted within 15 days, and you will receive an email to confirm this.
You may request to anonymise or delete your candidate profile at any time using the personal settings in the portal.
Deleted candidates may reapply at any time by logging back into your account.
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Legal Secretary employer: Global University Systems
Global University Systems is an exceptional employer that fosters a collaborative and innovative work culture, where your contributions directly impact strategic decisions at the highest level. With hybrid working options and opportunities for international exposure, employees can enjoy a flexible work-life balance while developing their skills in a dynamic environment that prioritises professional growth and meaningful engagement.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Secretary
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Global University Systems, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Global University Systems, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Global University Systems and the specific role of Legal Secretary. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Global University Systems’s culture!
How to prepare for a job interview at Global University Systems
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Global University Systems.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Global University Systems.
