Team Assistant, Capital (Part Time) in London

Accepting applications until: 25 May 2026

About the Role

We're looking for a highly organised and proactive Team Assistant to support the smooth day-to-day running of the Capital team on a part-time basis. This role is focused on delivering high-quality administrative support, keeping priorities moving, and ensuring confidential processes are handled accurately and on time. A core priority will be managing presenter invoices, alongside wider team administration, meeting coordination, and support for key team activity.

You'll be a clear communicator, a confident organiser, and someone who works efficiently in a fast-paced, collaborative environment. You'll be comfortable managing a varied workload, prioritising effectively, and balancing responsibilities within a part-time working pattern.

Key Responsibilities

• Administrative & Organisational Support (60%)

• Manage presenter invoices as a top priority, ensuring accurate and timely processing and appropriate follow-up where needed
• Support finance administration, including raising purchase orders, processing expenses, and tracking approvals
• Schedule and coordinate internal and external meetings, including booking meeting rooms, AV equipment, and refreshments where required
• Prepare agendas, take minutes, and track follow-up actions
• Arrange travel and accommodation where required for team activity
• Provide day-to-day administrative support across the team, ensuring agreed priorities are delivered efficiently
• Provide administrative support for big team projects like Capital's Summertime & Jingle Bell Balls, charity campaigns, and breakfast show-led activity

• Act as a reliable point of contact for day-to-day team coordination
• Coordinate guest invitations and support visits from external stakeholders and talent
• Work closely with internal teams and external contacts to keep activity organised and on track
• Support ad hoc requests, ensuring workload is managed effectively within a part-time working pattern

What You'll Love About This Role

• Think Big: Play an important support role in helping bring Capital to life
• Own It: Take responsibility for key administrative and finance processes, including presenter invoices
• Keep it Simple: Deliver organised, effective support that helps the team work smoothly
• Better Together: Work collaboratively with a dynamic team across a fast-moving department

What Success Looks Like

In your first few months, you'll have:

• Built strong working relationships across the Capital team and wider business
• Established an efficient and reliable process for managing presenter invoices
• Got to grips with internal admin and finance processes
• Delivered consistent, high-quality support across meetings, team coordination, and day-to-day administration
• Helped keep team priorities on track through strong organisation and effective time management within a part-time schedule

What You'll Need

• Some experience as a Team Assistant, Coordinator, or in a similar administrative role in a busy, fast-paced environment
• Strong administrative experience, ideally including invoice processing, finance coordination, or other detail-focused tasks
• Exceptional organisational skills with strong attention to detail
• Excellent communication and interpersonal skills
• Confidence in managing multiple priorities and stakeholders
• A proactive, can-do approach and the ability to anticipate team needs
• The ability to handle sensitive information with integrity and absolute confidentiality
• Accuracy in numeracy and written communication
• Resilience, agility, and a flexible approach to changing priorities
• A personable individual with a great sense of fun and humour
• Experience in media, radio, or entertainment is a plus

Working Pattern

This is a permanent part-time role, working 2–3 days per week. We're open to discussing the exact working pattern with the successful candidate.