Personal Assistant (12-Month FTC) in London

A brilliant opportunity for a highly organised, supportive and high-performing PA to support a group of four Directors, primarily across Finance and including the Director of AdPower. This is a fast-paced role for someone who enjoys staying one step ahead, managing competing priorities and becoming a trusted extension of busy senior leaders.

As a Personal Assistant at Global, you will:

• Director support and administration (70%)
  • Provide dedicated, proactive support to multiple Directors across Finance and AdPower, acting as a true extension of them day to day.
  • Deliver extensive and detailed diary management, using judgement to prioritise meetings, resolve clashes and make best use of time.
  • Support with inbox management where required, flagging urgent actions and helping to keep priorities on track.
  • Ensure Directors are fully prepared for meetings, with agendas, papers and actions in place.
  • Arrange travel, accommodation, itineraries and other logistics.
  • Support with team management administration, such as tracking holiday requests and ensuring relevant diaries are updated.
  • Effectively manage entire expense claims for Directors, ensuring accuracy and timely submission.
  • Raise requisitions/purchase orders and ensure invoices are processed within payment terms.
  • Maintain good practice with integrity and diplomacy, especially in relation to HR matters and confidential information.
• Team support, coordination and events (20%)
  • Provide support for team meetings and events across Finance and AdPower, including large team meetings and socials.
  • Organise and support internal and external meetings, including room bookings, refreshments and virtual set-up, giving visitors the best possible experience.
  • Help coordinate team deadlines and day-to-day organisation to keep things running smoothly.
  • Format and update documents and presentations to a high standard.
• Stakeholder management and PA/EA community (10%)
  • Build strong relationships with internal and external stakeholders, acting as a professional and reliable point of contact.
  • Work closely with the wider PA/EA community, contributing to a collaborative and supportive network.
  • Provide ad hoc holiday cover for EA to CFO / other PAs/EAs.

What You’ll Love About This Role

• Think Big: You’ll have the chance to make a real impact by anticipating needs and suggesting new tools and processes to help your Directors and their teams work more efficiently.
• Own It: Take full ownership of essential tasks like diary management, expenses and team administration, knowing that your attention to detail keeps everything running smoothly.
• Keep it Simple: Streamline processes and create clear, user-friendly workflows that simplify scheduling, expenses and daily operations for your Directors.
• Better Together: Work with a supportive set of teams across Finance and AdPower, collaborating with other PAs/EAs to organise events and ensure seamless teamwork.

What Success Looks Like

• Built strong and positive relationships with your Directors, their teams and key stakeholders.
• Got to grips with systems, diary management and the Global way of working.
• Developed strong relationships with fellow PAs and EAs across the business.
• Successfully adapted your style to different stakeholders and ways of working.
• Created effective ways of working that enhance your Directors’ output and efficiency.
• Built a good understanding of the Finance and AdPower functions and how your Directors’ roles fit into the wider business.

What You’ll Need

• Organisation and prioritisation: Highly organised, able to manage multiple Directors, competing demands and shifting priorities while staying calm under pressure.
• Proactivity and judgement: Confident making decisions, anticipating needs and managing expectations with a firm but fair approach.
• Relationship building: Ability to build and maintain strong relationships internally and externally.
• Attention to detail: Accuracy in grammar and formatting, with a strong eye for detail across documents, presentations, expenses and general admin.
• Systems confidence: Great administration skills, strong knowledge of Microsoft products and a track record of picking up new systems quickly.
• Confidentiality and integrity: Able to manage private and sensitive information with absolute discretion and professionalism.
• Resilience, flexibility and positivity: Resilient and tenacious, able to manage a busy workload and changing priorities while maintaining a positive outlook and a good sense of humour.