At a Glance
- Tasks: Support major projects by managing documentation and ensuring compliance in a fast-paced environment.
- Company: Join a leading global team shaping the future of outdoor advertising.
- Benefits: Gain valuable experience, develop skills, and work in a supportive team.
- Other info: Dynamic role with opportunities for growth and collaboration.
- Why this job: Make an impact by enhancing project efficiency and contributing to exciting initiatives.
- Qualifications: 2 years in document control or administration, with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
The Business Support Administrator will work within the Global Outdoor Operations team, supporting the delivery of major CAPEX projects, and report to the Senior Project Manager. This role will have exposure to the Programmes team environment, project management and project delivery, governance, administration, coordination, and activities that aid in delivering projects, such as planning, tracking, and reporting.
This role is ideal for a detail-oriented professional who thrives in a fast-paced, multi-contract environment and can support high standards of documentation and compliance across the programme.
As a Business Support Administrator at Global, you will:
- Oversee project-related documents through Asite Adoddle, ensuring systematic storage and tracking across NEC4 contracts.
- Implement processes to enhance efficiency.
- Provide reports to the Senior Project Manager and stakeholders, documenting control aspects, statuses, compliance checks, version tracking, and outstanding actions.
- Conduct high-level quality checks on documentation before acceptance and submission.
- Enforce document control procedures in alignment with established standards and guidelines, maintaining consistency across parties.
- Perform audits of documentation to ensure accuracy and compliance, identifying improvement areas.
- Attend required project and programme meetings, capture key points and actions, and circulate them to relevant stakeholders for record-keeping and action.
- Regularly follow up on and escalate issues or inaccuracies to the Senior Project Manager.
- Perform regular and proactive reviews of project trackers and action lists to ensure continuous progress on outstanding items.
What You’ll Love About This Role:
- Think Big: Join Global and help shape Outdoor advertising.
- Own It: Contribute and put your own stamp on how document control, governance and administration of the project is managed and executed.
- Keep it Simple: Fast-paced, challenging, and rewarding environment.
- Better Together: Supportive and dynamic team.
What Success Looks Like:
- Established and maintained the procedures needed to deliver a high standard document control process.
- Built strong working relationships with the Global project team and contracting partners, creating a collaborative working approach.
- Developed and established reporting and tracking mechanisms that capture the key metrics.
What You’ll Need:
- Preferably at least 2 years of experience being in a document control/co-ordinator/project or business administrator position.
- Exceptional organisational skills with high attention to detail, ensuring accuracy of maintaining project and meeting records, and compliance for storing, circulating and managing the flow of project documentation.
- Strong communication skills to build effective working relationships with the Global project team and contracting partners, fostering a collaborative approach and enabling regular reporting to the Senior Project Manager.
- Ability to manage multiple document control and project administration tasks efficiently, proactively resolving issues to meet project timelines and quality standards.
- Proficiency in MS office functions.
Business Support Administrator in London employer: Global Media Group
At Global, we pride ourselves on being an exceptional employer that fosters a supportive and dynamic work culture. As a Business Support Administrator, you will have the opportunity to contribute to major CAPEX projects while enjoying a fast-paced environment that encourages personal growth and collaboration. With a focus on efficiency and high standards, we offer a unique chance to make a meaningful impact within the Global Outdoor Operations team, all while benefiting from our commitment to employee development and a strong sense of community.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how your skills as a Business Support Administrator can contribute to their success. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice your responses to common interview questions. Think about how your experience aligns with the role's requirements, especially around document control and project administration. Confidence is key, so rehearse until you feel ready to impress!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. Let’s get you on board!
We think you need these skills to ace Business Support Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Business Support Administrator role. Highlight your organisational skills and any experience with document control or project administration to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how you can contribute to our team. Be sure to mention your attention to detail and ability to manage multiple tasks.
Showcase Relevant Experience:When filling out your application, don’t forget to include specific examples of your past work that relate to the responsibilities listed in the job description. We love seeing how you've tackled similar challenges before!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and we can’t wait to see your application come through!
How to prepare for a job interview at Global Media Group
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling in the role. Understand the importance of document control and compliance, as well as how to use tools like Asite Adoddle. This will show your potential employer that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where you successfully managed multiple tasks or projects. Highlight your attention to detail and how you ensured accuracy in documentation. This is crucial for a Business Support Administrator, so make it clear how you excel in this area.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. Since strong communication skills are essential for building relationships with the project team and stakeholders, consider preparing a few scenarios where you effectively communicated complex information or resolved issues.
✨Ask Insightful Questions
Prepare thoughtful questions about the role and the team dynamics. Inquire about the specific challenges they face in document control or how they measure success in project administration. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
