Executive Office Support Officer in Inverness

Global Highland is recruiting on behalf of our client for an experienced Executive Office Support Officer to provide temporary administrative and coordination support within a busy Executive Office for an initial period of 12 weeks.
Working as part of a small, fast-paced team, you will provide essential support to senior management and the wider Executive Office, helping to coordinate executive and governance activities during a period of increased workload and staff absence.
This is a varied, hands-on administrative role rather than a specialist governance position. The successful candidate will provide flexible, reliable support across a range of activities, ensuring the smooth running of executive operations and allowing permanent team members to focus on key organisational priorities.
Key Responsibilities
Executive and Senior Leadership Support
Provide day-to-day administrative and organisational support to the Executive Office team.
Manage and coordinate diaries for senior leaders, including the Chief Executive and Chair, ensuring effective forward planning and prioritisation.
Identify scheduling conflicts, competing priorities and emerging issues, escalating where appropriate.
Coordinate executive meetings and support the efficient delivery of senior-level business.
Correspondence and Mailbox Management
Monitor and manage executive and shared mailboxes, ensuring enquiries and correspondence are handled promptly.
Assess and prioritise incoming correspondence, responding directly or coordinating responses as required.
Maintain accurate records of actions, deadlines and delegated tasks, ensuring timely follow-up.
Handle sensitive and confidential information with discretion and professionalism.
Briefing and Meeting Coordination
Coordinate briefing materials and supporting documentation for senior leaders, boards and committees.
Liaise with colleagues across the organisation to gather information and ensure papers are accurate, complete and submitted within agreed deadlines.
Maintain tracking systems for briefing requests, responses and outstanding actions.
Support the preparation and coordination of agendas, meeting papers and related documentation.
Governance and Administrative Support
Provide administrative support for Board, Senior Leadership Team and Audit and Risk Committee activities.
Assist with the organisation and maintenance of board-related information a...