At a Glance
- Tasks: Support project administration and invoicing processes while managing internal systems.
- Company: Join a leading fire and security solutions company based in Nottingham.
- Benefits: Discounted travel, employee recognition, and progression opportunities.
- Other info: Dynamic team environment with opportunities for personal and professional growth.
- Why this job: Be part of a reputable company making a difference in safety and security.
- Qualifications: Strong organisational skills and experience in invoicing or finance administration.
The predicted salary is between 30000 - 40000 € per year.
Global Fire and Security Systems are an independent company established in Nottingham in 1999. We have grown into market leaders in fire and security product solutions across the UK.
Location: Nottingham NG2 office – Full Time, On site.
Job Purpose
To provide support with project administration, invoicing processes, and internal systems management. The role involves working across client portals, financial systems, and project tracking tools to ensure accurate and timely processing of information.
Responsibilities
- Manage administrative aspects of projects and small works
- Process invoicing accurately and in a timely manner
- Complete and maintain all requirements within client portals and internal systems
- Raise invoices and credit notes promptly and correctly
- Handle payment applications and ensure all documentation is submitted as required
- Update and maintain databases
- Monitor and chase outstanding payments (retention chasing)
- Ensure data accuracy across all systems and records
- Support the wider team with general administrative and project-related tasks
About You
- Strong organisational skills with the ability to manage multiple tasks
- Good working knowledge of Microsoft Excel and other business systems
- Experience with invoicing, credit control, or finance administration
- High attention to detail and accuracy
- Ability to work to deadlines and prioritise workload effectively
- Strong communication skills, both written and verbal
- Ability to work independently and as part of a team
Desirable
- Experience working with client portals
- Knowledge of job costing or project accounting systems
- Background in construction, engineering, or service‑based industries
- Financial administrative background
What we offer
- Discounted travel to work schemes – Robin Hood tram and bus scheme
- Great public transport location
- Employee recognition scheme
- Paid refer a friend bonus up to £1000
- Development and progression opportunities
- The chance to be part of a reputable company in the fire and security industry
Invoicing & Project Coordinator in Nottingham employer: Global Fire & Security Systems
Global Fire and Security Systems is an exceptional employer located in Nottingham, offering a supportive work culture that values employee development and recognition. With opportunities for career progression and a commitment to work-life balance, employees benefit from discounted travel schemes and a collaborative environment that fosters growth within the fire and security industry.
Contact Detail:
Global Fire & Security Systems Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Invoicing & Project Coordinator in Nottingham
✨Tip Number 1
Network like a pro! Reach out to people in the fire and security industry, especially those who work at Global Fire and Security Systems. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of invoicing and project coordination. We recommend practising common interview questions and having examples ready that showcase your organisational skills and attention to detail.
✨Tip Number 3
Showcase your tech-savviness! Familiarise yourself with client portals and financial systems relevant to the role. Being able to discuss your experience with these tools will definitely impress the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Invoicing & Project Coordinator in Nottingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience with invoicing and project administration. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Invoicing & Project Coordinator role. Share specific examples of your past experiences that relate to the responsibilities listed in the job description.
Show Off Your Attention to Detail:Since accuracy is key in this role, make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so let that attention to detail shine through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Global Fire & Security Systems
✨Know Your Numbers
Since the role involves invoicing and financial processes, brush up on your knowledge of basic finance terms and invoicing procedures. Be ready to discuss any relevant experience you have with financial systems or client portals.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational skills. Think of times when you managed multiple tasks or projects simultaneously and how you prioritised your workload effectively.
✨Demonstrate Attention to Detail
This role requires a high level of accuracy, so be prepared to discuss how you ensure data accuracy in your work. You might even want to bring along a sample of your previous work that showcases your attention to detail.
✨Communicate Clearly
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. Consider preparing a few questions to ask the interviewer about the team dynamics and project management processes.
