At a Glance
- Tasks: Support project administration and invoicing processes in a dynamic environment.
- Company: Join a leading fire and security solutions company based in Nottingham.
- Benefits: Enjoy discounted travel, employee recognition, and progression opportunities.
- Other info: Great public transport access and a supportive team atmosphere.
- Why this job: Be part of a reputable industry and make a real impact on projects.
- Qualifications: Strong organisational skills and experience with invoicing or finance administration.
The predicted salary is between 30000 - 40000 £ per year.
Global Fire and Security Systems are an independent company established in Nottingham in 1999. We have grown into market leaders in fire and security product solutions across the UK.
Location: Nottingham NG2 office – Full Time, On site.
Job Purpose
To provide support with project administration, invoicing processes, and internal systems management. The role involves working across client portals, financial systems, and project tracking tools to ensure accurate and timely processing of information.
Responsibilities
- Manage administrative aspects of projects and small works
- Process invoicing accurately and in a timely manner
- Complete and maintain all requirements within client portals and internal systems
- Raise invoices and credit notes promptly and correctly
- Handle payment applications and ensure all documentation is submitted as required
- Update and maintain databases
- Monitor and chase outstanding payments (retention chasing)
- Ensure data accuracy across all systems and records
- Support the wider team with general administrative and project-related tasks
About You
- Strong organisational skills with the ability to manage multiple tasks
- Good working knowledge of Microsoft Excel and other business systems
- Experience with invoicing, credit control, or finance administration
- High attention to detail and accuracy
- Ability to work to deadlines and prioritise workload effectively
- Strong communication skills, both written and verbal
- Ability to work independently and as part of a team
Desirable
- Experience working with client portals
- Knowledge of job costing or project accounting systems
- Background in construction, engineering, or service‑based industries
- Financial administrative background
What we offer
- Discounted travel to work schemes – Robin Hood tram and bus scheme
- Great public transport location
- Employee recognition scheme
- Paid refer a friend bonus up to £1000
- Development and progression opportunities
- The chance to be part of a reputable company in the fire and security industry
Invoicing & Projects Coordinator (Onsite Nottingham) employer: Global Fire & Security do
Global Fire and Security Systems is an exceptional employer, offering a supportive work culture in the heart of Nottingham. With a focus on employee development and recognition, we provide opportunities for growth within a reputable company that leads the fire and security industry. Our convenient location and benefits such as discounted travel schemes make it an attractive place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Invoicing & Projects Coordinator (Onsite Nottingham)
✨Tip Number 1
Network like a pro! Reach out to people in the fire and security industry, especially those who work at Global Fire and Security Systems. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of invoicing and project management tools. We want to see that you’re not just a fit on paper but also ready to dive into the role with confidence.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate that you can handle the responsibilities of the Invoicing & Projects Coordinator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of our team at Global Fire and Security Systems.
We think you need these skills to ace Invoicing & Projects Coordinator (Onsite Nottingham)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Invoicing & Projects Coordinator role. Highlight your experience with invoicing, project administration, and any relevant systems you've used. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your organisational skills and attention to detail, and don’t forget to show your enthusiasm for working in the fire and security industry.
Showcase Relevant Experience:When filling out your application, be sure to showcase any experience you have with client portals or financial systems. If you've worked in construction or service-based industries, let us know how that experience can benefit our team!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s straightforward, and we love seeing applications come directly from interested candidates like you!
How to prepare for a job interview at Global Fire & Security do
✨Know Your Numbers
Since the role involves invoicing and financial processes, brush up on your knowledge of basic finance terms and invoicing procedures. Be ready to discuss any relevant experience you have with financial systems or client portals.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational skills. Think of times when you managed multiple tasks or projects simultaneously and how you prioritised your workload effectively.
✨Demonstrate Attention to Detail
This role requires a high level of accuracy, so be prepared to discuss how you ensure data accuracy in your work. You might even want to bring along a sample of your previous work that showcases your attention to detail.
✨Communicate Clearly
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. Consider preparing a few questions about the company or role to show your interest and engagement during the interview.
