At a Glance
- Tasks: Support project administration and invoicing processes in a dynamic environment.
- Company: Join a leading fire and security solutions company based in Nottingham.
- Benefits: Enjoy discounted travel, employee recognition, and progression opportunities.
- Other info: Great public transport access and a supportive team atmosphere.
- Why this job: Be part of a reputable company making a difference in safety and security.
- Qualifications: Strong organisational skills and experience in invoicing or finance administration.
The predicted salary is between 25000 - 30000 £ per year.
Global Fire and Security Systems are an independent company established in Nottingham in 1999. We have grown into market leaders in fire and security product solutions across the UK.
Location: Nottingham NG2 office – Full Time, On site.
Job Purpose
To provide support with project administration, invoicing processes, and internal systems management. The role involves working across client portals, financial systems, and project tracking tools to ensure accurate and timely processing of information.
Responsibilities
- Manage administrative aspects of projects and small works
- Process invoicing accurately and in a timely manner
- Complete and maintain all requirements within client portals and internal systems
- Raise invoices and credit notes promptly and correctly
- Handle payment applications and ensure all documentation is submitted as required
- Update and maintain databases
- Monitor and chase outstanding payments (retention chasing)
- Ensure data accuracy across all systems and records
- Support the wider team with general administrative and project-related tasks
About You
- Strong organisational skills with the ability to manage multiple tasks
- Good working knowledge of Microsoft Excel and other business systems
- Experience with invoicing, credit control, or finance administration
- High attention to detail and accuracy
- Ability to work to deadlines and prioritise workload effectively
- Strong communication skills, both written and verbal
- Ability to work independently and as part of a team
Desirable
- Experience working with client portals
- Knowledge of job costing or project accounting systems
- Background in construction, engineering, or service‑based industries
- Financial administrative background
What we offer
- Discounted travel to work schemes – Robin Hood tram and bus scheme
- Great public transport location
- Employee recognition scheme
- Paid refer a friend bonus up to £1000
- Development and progression opportunities
- The chance to be part of a reputable company in the fire and security industry
Invoicing & Project Coordinator in Nottingham employer: Global Fire & Security do
Global Fire and Security Systems is an excellent employer, offering a supportive work culture in the heart of Nottingham. With opportunities for employee development and progression, along with benefits like discounted travel schemes and a robust recognition programme, we ensure our team feels valued and motivated. Join us to be part of a reputable company that leads the way in fire and security solutions, where your contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Invoicing & Project Coordinator in Nottingham
✨Tip Number 1
Network like a pro! Reach out to people in the fire and security industry, especially those who work at Global Fire and Security Systems. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for the interview by researching the company and its projects. Show us you’re genuinely interested in what we do and how you can contribute to our success in invoicing and project coordination.
✨Tip Number 3
Practice your communication skills! Since strong verbal and written communication is key for this role, consider doing mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re keen on joining our team!
We think you need these skills to ace Invoicing & Project Coordinator in Nottingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Invoicing & Project Coordinator role. Highlight your experience with invoicing, project administration, and any relevant systems you've used. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the job description and show us your enthusiasm for working in the fire and security industry.
Show Off Your Organisational Skills:Since this role requires strong organisational skills, give examples of how you've managed multiple tasks or projects in the past. We love seeing how you prioritise and keep everything on track!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen to join our team at Global Fire and Security Systems!
How to prepare for a job interview at Global Fire & Security do
✨Know Your Numbers
Since the role involves invoicing and financial processes, brush up on your knowledge of basic finance terms and invoicing procedures. Be ready to discuss any relevant experience you have with financial systems or client portals.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational skills. Think of times when you managed multiple tasks or projects simultaneously and how you prioritised your workload effectively.
✨Demonstrate Attention to Detail
This role requires a high level of accuracy, so be prepared to discuss how you ensure data accuracy in your work. You might even want to bring along a sample of your previous work that showcases your attention to detail.
✨Communicate Clearly
Strong communication skills are key for this position. Practice articulating your thoughts clearly and concisely. Consider preparing a few questions to ask the interviewer about the team dynamics and project management processes.
