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For Companies At a Glance
- Tasks: Provide essential admin support, manage schedules, and assist staff in a dynamic office environment.
- Company: Global Crane Services is a leading provider in the crane industry, committed to excellence.
- Benefits: Enjoy a competitive salary, professional growth opportunities, and a supportive team culture.
- Why this job: Join a fast-paced role where your organisational skills will shine and make a real impact.
- Qualifications: Previous admin experience and proficiency in Microsoft Office are essential; business certification is a plus.
- Other info: This full-time position is based at Aberdeen Energy Park, Monday to Friday.
The predicted salary is between 25000 - 35000 £ per year.
Office Administrator
Global Crane Services is seeking an Office Administrator in Aberdeen, who will provide essential administrative and clerical support to ensure the smooth operation of the office. This role is ideal for someone who has previous experience in office management, as it involves a wide range of administrative tasks including invoicing, purchases, managing schedules, front desk support, maintaining office supplies, and supporting staff with daily operational duties. The successful candidate will be organised, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.
DUTIES AND RESPONSIBILITIES
Front Desk Support:
- Answer and direct incoming calls in a professional manner.
- Greet clients and visitors positively and provide assistance as needed.
- Handle incoming and outgoing mail and deliveries.
Clerical Tasks:
- Manage the companys filing system, both physical and digital.
- Assist in preparing, editing and maintaining documents, reports, and presentations.
- Process invoices and purchases.
Scheduling and Calendar Management:
- Assist in scheduling appointments and meetings for management and staff.
- Coordinate meeting rooms, and ensure all necessary materials are prepared.
Office Supplies and Maintenance:
- Monitor and maintain inventory of office supplies, ensuring adequate stock levels.
- Place orders for supplies and equipment as needed.
- Coordinate with vendors and service providers for office maintenance.
Data Entry and Record Keeping:
- Input and update data into company systems accurately.
- Maintain accurate records of staff attendance, office expenses, and other relevant information.
- Assist with onboarding of new employees by providing them with necessary office materials and support.
- Provide administrative support to various departments as required.
- Assist with other administrative tasks and projects as assigned by management.
- Certification in Business Administration or Office Management is beneficial, but not essential.
- Previous experience performing first point of contact and administrative tasks is essential.
- Previous experience with Microsoft applications such as Word, Excel and PowerPoint.
- Ability to manage multiple projects and deadlines in a fast-paced environment.
- Strong people skills and customer focus.
- Excellent written, verbal and listening skills.
- Be resourceful and proactive when issues arise.
WHAT WE OFFER
- Competitive salary & benefits package with salary starting at £25,000 per annum.
- Opportunities for professional growth and development.
- A collaborative and supportive work environment
This role is full time based at Aberdeen Energy Park (37.5hrs per week Monday to Friday 08:00-16:30)
Office Administrator in Aberdeen employer: Global Energy Group
Contact Detail:
Global Energy Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Aberdeen
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Being able to discuss your experience with invoicing, scheduling, and front desk support during an interview will show that you understand the role and are prepared to hit the ground running.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks in a fast-paced environment. This could include managing schedules or coordinating meetings, which are key responsibilities for the Office Administrator position.
✨Tip Number 3
Research Global Crane Services and their office culture. Understanding their values and work environment can help you tailor your conversation during the interview, demonstrating that you're not just a fit for the role, but also for the company.
✨Tip Number 4
Prepare questions to ask during the interview that reflect your interest in the role and the company. Inquiring about team dynamics or opportunities for professional growth shows that you're serious about contributing to their success.
We think you need these skills to ace Office Administrator in Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and administrative tasks. Use keywords from the job description, such as 'front desk support', 'scheduling', and 'data entry' to catch the employer's attention.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and detail-oriented nature. Mention specific examples of how you've successfully managed multiple tasks in a fast-paced environment, as this is crucial for the role.
Highlight Relevant Skills: In your application, emphasise your proficiency with Microsoft applications like Word, Excel, and PowerPoint. Also, mention any experience you have with invoicing and managing office supplies, as these are key responsibilities of the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Office Administrator.
How to prepare for a job interview at Global Energy Group
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past, and be ready to discuss your methods for staying organised in a fast-paced environment.
✨Demonstrate Strong Communication Abilities
Since you'll be the first point of contact, it's crucial to exhibit excellent verbal and written communication skills. Practice answering common interview questions clearly and confidently, and consider how you can convey your customer service experience effectively.
✨Familiarise Yourself with Microsoft Applications
The role requires proficiency in Microsoft Word, Excel, and PowerPoint. Brush up on these applications before the interview, and be prepared to discuss how you've used them in previous roles, especially in relation to invoicing and document management.
✨Prepare Questions for the Interviewer
Having thoughtful questions ready shows your interest in the role and the company. Ask about the team dynamics, opportunities for professional growth, or specific challenges the office currently faces. This will also help you gauge if the company is the right fit for you.
