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- Tasks: Support top executives by managing schedules, coordinating meetings, and handling confidential information.
- Company: Dynamic global commissioning company with a fast-paced environment.
- Benefits: 20 days holiday, private health insurance, pension contributions, and professional development opportunities.
- Other info: Proactive individuals will thrive in this role with great career growth potential.
- Why this job: Join a collaborative team and make a real impact in a high-level administrative role.
- Qualifications: Experience as an Executive Assistant, strong organisational skills, and excellent communication abilities.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking a highly organised, professional, and proactive Executive Assistant to support the Chief People Officer, Chief Financial Officer, and Chief Executive Officer in a dynamic, fast‑paced global commissioning company. The successful candidate will be responsible for providing high‑level administrative support while managing sensitive and confidential information. This role will involve coordinating executive schedules, booking client events, and facilitating corporate board meetings.
- Executive Support
- Manage and prioritise the daily schedules and calendars for the CPO, CFO, and CEO, ensuring optimal time management and coordination of activities.
- Organise and prepare materials for meetings, ensuring all required documents and presentations are ready for executive reviews.
- Provide executive-level administrative support, including managing emails, phone calls, and correspondence for the leadership team.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Corporate Board Meetings
- Coordinate and schedule corporate board meetings, ensuring all logistics, agendas, and documents are in place.
- Attend board meetings to take minutes, track action items, and ensure follow‑up.
- Communicate effectively with senior leadership and stakeholders to ensure that key decisions are documented and executed.
- General Administrative Duties
- Prepare, proofread, and edit correspondence, reports, and presentations for the executive team.
- Maintain an organised filing system for electronic records.
- Client Event Coordination
- Collaborate with internal teams to ensure smooth execution of events that align with the company’s strategic goals.
- Assist with event‑related preparations, such as compiling guest lists, managing RSVPs, and ensuring that event details are communicated clearly to all involved.
Qualifications and Experience
- Proven experience as an Executive Assistant or similar role, ideally supporting C‑level executives.
- Strong organisational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Ability to handle confidential and sensitive information with discretion.
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
- Professional demeanour, with the ability to interact with senior leaders and external stakeholders.
- Ability to work independently and as part of a collaborative team.
- A proactive, solutions‑focused approach with a strong sense of initiative.
Employee Benefits
- 20 days’ holiday, plus UK Bank Holidays; additional holiday is accrued after every year of service, up to 5 years.
- 5% pension contribution from the employer.
- Private health insurance for the employee and family after the qualifying period.
- BUPA Employee Assistance Programme.
- Electric car salary sacrifice scheme with Octopus after the qualifying period.
- Cycle to work scheme.
- Fully funded training courses and qualifications to support continuous professional development.
Executive Assistant in Kent employer: Global Commissioning
Contact Detail:
Global Commissioning Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Kent
✨Tip Number 1
Network like a pro! Reach out to connections in your industry, attend events, and don’t be shy about letting people know you’re on the job hunt. You never know who might have the inside scoop on an Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and recent projects so you can tailor your responses. Show them you’re not just another candidate; you’re the perfect fit for supporting their dynamic team!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll need to convey information clearly and professionally. Try mock interviews with friends or use online resources to refine your pitch and ensure you come across as confident and capable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in Kent
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-level executives and showcase your organisational skills. We want to see how you can manage multiple priorities and handle confidential information like a pro!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our dynamic team. Mention specific experiences that relate to coordinating schedules, managing events, and providing high-level support. Let us know what makes you tick!
Showcase Your Communication Skills: Since this role involves a lot of communication with senior leaders and stakeholders, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional. We love a good communicator!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Global Commissioning
✨Know Your Executives
Before the interview, take some time to research the Chief People Officer, Chief Financial Officer, and Chief Executive Officer. Understanding their backgrounds, leadership styles, and recent company initiatives will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated events in the past. Highlight your attention to detail and ability to juggle multiple priorities, as these are crucial for an Executive Assistant role.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's important to convey your understanding of confidentiality. Share experiences where you've successfully managed confidential matters, emphasising your professionalism and trustworthiness.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges you might face in this role, such as scheduling conflicts or last-minute changes, and prepare thoughtful strategies on how you'd handle them.