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- Tasks: Support the Group Managing Director by managing schedules, communications, and high-level events.
- Company: Join Gleneagles, a luxury hotel known for exceptional service and creating unforgettable experiences.
- Benefits: Enjoy 30 days holiday, flexible working, discounts on food and accommodation, and personal development opportunities.
- Why this job: Be part of a prestigious team where your contributions directly impact executive operations and guest experiences.
- Qualifications: Experience as a PA or EA in a fast-paced environment; strong communication and organisational skills required.
- Other info: Located in Auchterarder, with easy access to major Scottish cities.
The predicted salary is between 36000 - 60000 £ per year.
We are currently seeking a highly experienced, meticulous and resourceful Personal Assistant to join our Executive Office. As Personal Assistant to our Group Managing Director, you’ll play a pivotal role in supporting the smooth running of our executive operations. You’re not just an organiser, you’re a trusted partner, skilled communicator, and thoughtful gatekeeper, enabling our Group Managing Director to focus on strategic leadership by making the complex feel seamless. You’ll be representing the very best of Gleneagles, bringing warmth, discretion and precision to everything you do.
ABOUT GLENEAGLES
One of the world’s most iconic luxury hotels and sporting estates, Gleneagles has been making memories for a century. Crowned ‘Employer of the Year’ at the 2024 Cateys and The Times and Sunday Times ‘Hotel of The Year 2024’, everything we do is about surpassing expectations and creating unrivalled adventures for our guests.
WORKING AT GLENEAGLES
We’re devoted to making our people feel as valued as our guests. In this way, we strive to support the whole ‘you’ – not just the professional part but the personal part too. People join our team for all sorts of reasons. Some work here permanently to develop a career, some work seasonally, while others have a schedule to fit around their personal commitments. However long you plan to stay with us and whatever hours you’d prefer to work, we’re open to flexible working requests and offer hours, shift patterns and contract types to suit everyone. Location; Auchterarder, just off the A9. Gleneagles is also within easy reach of a number of Scottish towns and cities: Edinburgh City Centre (1hr), Glasgow or Dundee (50mins), Stirling and Perth (25mins).
Responsibilities:
- Owning and optimising our GMD’s calendar with exceptional foresight and care, coordinating internal and external meetings, appointments, and events.
- Proactively adjusting priorities and plans to ensure time is always well spent, anticipating changes before they arise, navigating shifting priorities with calm confidence.
- Reworking schedules, moving meetings, and reorganising commitments to ensure our GMD’s time is protected and purposefully spent.
- Acting as the first point of contact for all communications to and from our GMD, handling sensitive and confidential information with discretion, diplomacy, and grace.
- Drafting correspondence, presentations, and reports to the highest standard of accuracy and tone, preparing agendas, background papers and briefing notes.
- Handling the planning and coordination of high-level events and board meetings with precision, discretion, and a flair for detail.
- Supporting strategic projects and initiatives directed by our GMD, conducting research and preparing insight-driven reports and updates.
- Designing and managing complex travel itineraries including flights, transfers, accommodation and visas, processing expenses and tracking related budgets.
- Ensuring Executive Office excellence; maintaining order across files, systems and records, managing office supplies and services relevant to our GMD’s operations.
The kind of person we’re looking for:
- You’ve successfully supported senior leaders as a PA or EA in a fast-paced, high-performing environment.
- Proficient across MS Office (Outlook, Word, Excel, PowerPoint) and travel/diary systems, with an eagle eye for detail.
- An exceptional communicator, clear, warm, and engaging in both writing and conversation.
- A natural relationship-builder, approachable, emotionally intelligent, and effortlessly professional.
- Discreet, thoughtful, and deeply professional, taking pride in excellence without losing warmth.
- Calm, flexible, and focused when things change quickly, with a love for solving problems before they arise.
What’s in it for you:
- 30 days holiday (including bank holidays) that increases with service.
- 50% discount on Food & Beverage, Country Pursuits, Spa and Hair Salon (Mon-Thurs) and the Golf Driving Range.
- Golf Membership for £50.00 per annum.
- Flexi points into your Perkbox wallet to spend as you choose.
- Free ‘pay day’ lunch and monthly drinks offers.
- Stay with us as a guest at Gleneagles for up to 2 nights per year at £95.00 per night.
- Friends & Family discounted rate of £225 - £275 B&B per night at Gleneagles.
- Subsidised, single occupancy, en-suite accommodation available on our estate.
- Life Insurance and Employee Assistance Programme.
- Ongoing investment in your personal development with access to training qualifications and programmes.
- Monthly recognition programme and volunteering day every year.
- Complimentary access to our staff gym.
- Gleneagles Cycle Scheme to spread the cost of the bike.
If you are our next Personal Assistant, please forward your most recent CV to us today!
PA to Group Managing Director employer: Gleneagles
Contact Detail:
Gleneagles Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Group Managing Director
✨Tip Number 1
Familiarise yourself with Gleneagles' values and culture. Understanding what makes this iconic hotel tick will help you align your approach when speaking to the hiring team, showcasing how you can embody their commitment to excellence.
✨Tip Number 2
Network with current or former employees of Gleneagles. Engaging with them can provide insider insights into the role and the company, which can be invaluable during interviews and discussions.
✨Tip Number 3
Prepare to demonstrate your organisational skills in real-time. During any interview or interaction, be ready to discuss specific examples of how you've successfully managed complex schedules or high-pressure situations in the past.
✨Tip Number 4
Showcase your communication style. Since the role requires a warm and engaging manner, practice articulating your thoughts clearly and confidently, ensuring you convey both professionalism and approachability.
We think you need these skills to ace PA to Group Managing Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, especially in high-pressure environments. Emphasise your organisational skills, attention to detail, and ability to manage complex schedules.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role at Gleneagles. Mention specific aspects of the job description that resonate with you, such as your experience in handling sensitive information or coordinating high-level events.
Showcase Communication Skills: Since the role requires exceptional communication, provide examples in your application of how you've effectively communicated with senior leaders or managed stakeholder relationships in the past.
Highlight Problem-Solving Abilities: Demonstrate your proactive approach to problem-solving by sharing instances where you've anticipated challenges and successfully navigated shifting priorities, ensuring smooth operations for your previous executives.
How to prepare for a job interview at Gleneagles
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage schedules and priorities is crucial. Be prepared to discuss specific examples of how you've successfully organised complex calendars or events in the past, demonstrating your foresight and attention to detail.
✨Communicate with Confidence
Effective communication is key in this role. Practice articulating your thoughts clearly and warmly, whether in writing or speaking. You might be asked to draft correspondence or present ideas, so showcasing your communication skills will be essential.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the information you'll handle, it's important to convey your understanding of confidentiality. Share examples of how you've maintained discretion in previous roles, ensuring that you represent your employer with integrity and care.
✨Prepare for Scenario-Based Questions
Expect to face questions that assess your problem-solving abilities and adaptability. Think of scenarios where you've had to adjust plans on the fly or manage unexpected changes, and be ready to explain how you handled those situations effectively.