At a Glance
- Tasks: Support a busy construction site office and enhance team productivity.
- Company: Join a dynamic construction company focused on growth and efficiency.
- Benefits: Competitive salary, career development, and a collaborative work environment.
- Other info: Fast-paced environment with opportunities for personal and professional growth.
- Why this job: Be the backbone of a thriving team and make a real impact.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 28800 - 43200 € per year.
Supporting the day to day running of a busy construction site office to maximise team efficiency and output, creating an environment for productivity. Based with the front of house team, you will provide administrative support to the Operations Director to support with administration centred around business profitability and growth. This role requires attention to detail, solid organisational skills and the ability to meet tight deadlines while juggling multiple critical requests.
Duties & Responsibilities
- Builds a strong understanding of business priorities, demonstrating the ability to proactively anticipate needs and drive improvements to build capacity for the Operations Director.
- Ensuring excellent customer service as a key representative and first point of contact for the company.
- Monitoring office necessities (stationery/kitchen/bathroom supplies) ensuring they are fully stocked.
- Performing a wide range of admin duties, such as photocopying, printing, filing, event organisation, as required.
- Comprehensive diary management, arranging appointments, booking travel, organising meetings and appropriate meeting rooms.
- Undertaking periodic checks throughout the day to ensure the communal workspaces are neat and tidy for maximum working efficiency.
- PPE ordering and management.
- Respond to, and progress, incoming leads from phone calls and website enquiries within 24 hours of receipt.
- Lead the organisation of external BD events.
- Lead the PR/Marketing life cycle sheet.
- Lead all site and office photography.
- Working collaboratively and communicating effectively with other areas of the Glencar Construction business to provide exceptional support.
- To work to the Company’s Quality, Environmental and Safety Management System standards and performance criteria including delivering the objectives set.
- To co-operate on matters of health and safety and follow the training provided. To take reasonable care of personal and other’s health and safety at all times.
- Any other duties consistent with the role of Office Manager may be required from time to time.
Qualifications/Experience
- Previous experience in a construction site office manager role advantageous.
- Experience of working with competing demands, maintaining composure with an ability to prioritise.
- Excellent IT skills – proficient in Microsoft suite of programmes (Outlook, Word, Excel, PowerPoint).
- Awareness of and adherence to company policies and health and safety requirements.
Competencies
- Can demonstrate commercial awareness and a strong understanding / have a willingness to learn all elements of the construction process.
- A creative problem solver, comfortable working in a fast-paced environment with an adaptable mindset to work to challenging timeframes and late changes to original plans.
- A high level of integrity and discretion in handling confidential information, as well as professionalism in dealing with senior executives inside and outside of the company.
- Able to create and follow clearly written processes.
- Methodical, analytical and organised with an attention to detail.
- Excellent communication skills both written and verbal.
- Ability to work well under pressure.
- Personable and effective team player.
- Open to feedback with a willingness to learn and improve.
Construction Office Manager & Site Administrator in Wembley employer: Glencar
At Glencar Construction, we pride ourselves on fostering a dynamic and supportive work environment that prioritises employee growth and collaboration. As a Construction Office Manager & Site Administrator, you will benefit from our commitment to professional development, a strong emphasis on health and safety, and the opportunity to contribute to exciting projects in a fast-paced setting. Our team-oriented culture ensures that every member feels valued and empowered to drive improvements, making us an exceptional employer in the construction industry.
StudySmarter Expert Advice🤫
We think this is how you could land Construction Office Manager & Site Administrator in Wembley
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry and let them know you're on the hunt for a role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your skills and experience relevant to the Construction Office Manager role. Engage with industry-related content to get noticed by potential employers.
✨Tip Number 3
Prepare for interviews by researching the company and its projects. Be ready to discuss how your organisational skills and attention to detail can contribute to their success. Show them you’re not just another candidate, but the perfect fit!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you’re genuinely interested in joining our team!
We think you need these skills to ace Construction Office Manager & Site Administrator in Wembley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Construction Office Manager role. Highlight your relevant experience and skills that match the job description, like your organisational skills and ability to juggle multiple tasks.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples from your past that demonstrate your attention to detail and customer service skills.
Showcase Your IT Skills:Since excellent IT skills are a must, don’t forget to mention your proficiency in Microsoft Office. If you have experience with any other relevant software, be sure to include that too!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Glencar
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Construction Office Manager role. Familiarise yourself with the company's projects and values, as well as the construction process. This will help you demonstrate your commercial awareness and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires solid organisational skills, be prepared to discuss how you've successfully managed multiple tasks in previous positions. Bring examples of how you've prioritised competing demands and maintained composure under pressure. This will highlight your ability to juggle critical requests effectively.
✨Demonstrate Your Communication Skills
As a key representative for the company, excellent communication is crucial. Practice articulating your thoughts clearly and confidently. Be ready to showcase your written and verbal communication skills by discussing past experiences where you’ve had to liaise with different teams or clients.
✨Be Proactive and Problem-Solving
The interviewers will be looking for someone who can anticipate needs and drive improvements. Think of examples where you've proactively identified issues and implemented solutions. This will illustrate your creative problem-solving abilities and adaptability in a fast-paced environment.
