At a Glance
- Tasks: Assist in managing documents and support the document control team with various administrative tasks.
- Company: Join a leading construction firm with a focus on innovation and teamwork.
- Benefits: Gain valuable experience, competitive pay, and opportunities for professional growth.
- Other info: Collaborative culture with a commitment to health and safety standards.
- Why this job: Be part of exciting projects and develop your skills in a dynamic environment.
- Qualifications: Experience with document management systems and strong IT skills are preferred.
The predicted salary is between 30000 - 40000 £ per year.
Department: Pre-Construction
Reports to: Lead Document Controller
Location/Region: St. Albans HQ, with travel to projects in surrounding areas.
Job Summary
To work alongside our Senior Document Controllers and Document Control Lead in assisting with administrative tasks and helping to maintain the organisation of the electronic document management system (EDMS), in line with any project requirements and company standards. To provide cover for the document control team with day-to-day absences and workload demands.
Duties & Responsibilities
- Maintenance of documents and revisions to the EDMS to ensure complete and up to date repository of information that is correctly audited from all parties.
- Distribution of information to the relevant internal, design and client teams.
- Ensuring compliance across all project’s information in line with standards, protocols, and security measures.
- Issuing Autodesk Forma invitations to new users and assigning them to the correct permissions; uploading and revising files when required with correct metadata requirements, creating new/updating new folders and assigning a workflow when required.
- Produce and regularly update trackers and reports for the project to record progress and update the team.
- QA Checking documents uploaded to the system in line with the Information Requirements and Exchange Strategy.
- Providing training sessions when required.
- Liaison with external consultants and subcontractors regarding document management and approval requirements.
- Maintain file structure in line with Tracker.
- Support site teams with the use of the EDMS and any ad hoc duties.
- Coordinate any information such as tender packages, building control containers and subcontractor folders with guidance from the project lead/design manager/quantity surveyor.
- Coordination with external O&M company from Project start, assist in gathering information from Consultants and Subcontractors.
- Working collaboratively and communicating effectively with other areas of the Glencar Construction business to provide exceptional support.
- To work to the Company’s Quality, Environmental and Safety Management System standards and performance criteria including delivering the objectives set.
- To co-operate on matters of health and safety and follow the training provided.
- Any other duties consistent with the role of Document Controller as may be required from time to time.
Qualifications/Experience
- Experience of using Viewpoint 4Projects, Autodesk Forma or other Electronic Document Management Systems.
- Previous experience of working in information/document management for a main contractor or similar within the construction industry is desirable.
- Knowledge and understanding of ISO 19650 and how to implement this – Desirable but not essential.
- Excellent IT skills – proficient in Microsoft suite of programmes (Outlook, Word, Excel, PowerPoint).
- Awareness of and adherence to company policies and health and safety requirements.
Competencies
- Have a willingness to learn all elements of the construction and commercial process.
- Able to follow clearly set-out processes.
- Methodical, analytical, and organised with an attention to detail.
- Excellent communication skills both written and verbal.
- Ability to work well under pressure.
- Personable and effective team player.
- Open to feedback with a willingness to learn and improve.
- Self-motivated individual who can take initiative in day-to-day tasks.
Document Controller in Watford employer: Glencar
Glencar is an exceptional employer, offering a dynamic work environment in Grimsby where innovation and collaboration thrive. With competitive salaries and a strong focus on employee development, team members are encouraged to grow their skills while working on impactful projects across the UK. The company fosters a supportive culture that values work-life balance and provides unique opportunities for career advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Watford
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Glencar, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Glencar.
We think you need these skills to ace Document Controller in Watford
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Glencar
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
