Document Controller in St Albans

Glencar Construction was founded in 2016 by Eddie McGillycuddy and Chris Gleave. A family run business, a family culture and what employees would describe as a ‘Fun, engaging & motivating place to work’.

We are a contractor that specialises in the creation of high-quality turnkey facilities in partnership with some of the UK’s leading developers, occupiers, retailers, and logistics businesses.

OUR VALUES

• Client First
• Teamwork and Collaboration
• Strategic Partnerships
• Sustainability and Safety
• Integrity and Excellence

To work alongside our Information Management team taking responsibility for assigned administrative tasks and maintain and manage the organisation of the electronic document management system (EDMS) in line with any project requirements and company standards. This role may require flexibility to be able to work from our regional offices and travel to sites when required, Site based in the first instance key role is to assist the project teams with the delivery and management of the projects.

ACCOUNTABILITIES

• Maintenance of documents and revisions to the EDMS to ensure complete and up to date repository of information that is correctly audited from all parties
• Distribution of information to the relevant internal, designs and client teams
• Ensuring compliance across all project’s information in line with standards, protocols, and security measures including naming protocol.
• Liaising with external consultants and subcontractors, etc regarding document management and approval requirements
• Produce and regularly update trackers and reports for the project to record progress and update the team
• QA check information to company information standards and ensure it is distributed to the relevant workflows and review appropriately by internal teams
• Assist with any training of internal and external team when required
• Support site teams with the use of the EDMS, administrative tasks and document control related duties on site.
• General information and document control duties as required.

At Glencar, we have high standards and professionalism that we wish to maintain throughout the business which is why we expect you to…

EXPECTATIONS

• Excellent attention to detail / Organisational skills
• Excellent Time management –Able to carry out tasks efficiently, methodically, and accurately
• Work as a team and independently
• Knowledge and understanding of ISO 19650 and how to implement this
• Good level of IT skills (including proficiency in MS office and Editing software such as Adobe pro/ Bluebeam)
• Good communicating both verbally and written
• Preferable to have experience of using an EDMS
• Someone with previous experience of working in information / document management for a main contractor or similar within the construction industry in desirable
• Understand your role and work proactively to complete your duties.
• Driving license to travel to site when required