At a Glance
- Tasks: Support daily office operations and enhance team productivity in a dynamic environment.
- Company: Join a leading construction firm with a focus on growth and collaboration.
- Benefits: Full-time, permanent role with opportunities for professional development and career advancement.
- Other info: Fast-paced environment with a focus on teamwork and personal growth.
- Why this job: Be the backbone of the office, ensuring smooth operations and making a real impact.
- Qualifications: Experience in office management and strong organisational skills are a plus.
The predicted salary is between 30000 - 40000 € per year.
Supporting the day to day running of a busy office to maximise team efficiency and output, creating an environment for productivity. Based with the front of house team, you will provide support to the Directors and Head Office with administration centred around business profitability and growth. This role requires attention to detail, solid organisational skills and the ability to meet tight deadlines while juggling multiple critical requests.
Duties & Responsibilities
- Builds a strong understanding of business priorities, demonstrating the ability to proactively anticipate needs and drive improvements to build capacity for Directors.
- Ensuring excellent customer service as a key representative and first point of contact for the company.
- Monitoring office necessities (stationery/kitchen/bathroom supplies) ensuring they are fully stocked.
- Performing a wide range of admin duties, such as photocopying, printing, filing, event organisation, as required.
- Comprehensive diary management, arranging appointments, booking travel, organising meetings and appropriate meeting rooms.
- Undertaking periodic checks throughout the day to ensure the communal workspaces are neat and tidy for maximum working efficiency.
- PPE ordering and management.
- Respond to, and progress, incoming leads from phone calls and website enquiries within 24 hours of receipt.
- Lead the organisation of external BD events.
- Lead the PR/Marketing life cycle sheet.
- Lead all site and office photography.
- Working collaboratively and communicating effectively with other areas of the Glencar Construction business to provide exceptional support.
- To work to the Company’s Quality, Environmental and Safety Management System standards and performance criteria including delivering the objectives set.
- To co-operate on matters of health and safety and follow the training provided.
- To take reasonable care of personal and other’s health and safety at all times.
- Any other duties consistent with the role of Office Manager may be required from time to time.
Qualifications/Experience
- Previous experience in an Office Manager role advantageous.
- Experience of working with competing demands, maintaining composure with an ability to prioritise.
- Excellent IT skills – proficient in Microsoft suite of programmes (Outlook, Word, Excel, PowerPoint).
- Awareness of and adherence to company policies and health and safety requirements.
Competencies
- Can demonstrate commercial awareness and a strong understanding / have a willingness to learn all elements of the construction process.
- A creative problem solver, comfortable working in a fast-paced environment with an adaptable mindset to work to challenging timeframes and late changes to original plans.
- A high level of integrity and discretion in handling confidential information, as well as professionalism in dealing with senior executives inside and outside of the company.
- Able to create and follow clearly written processes.
- Methodical, analytical and organised with an attention to detail.
- Excellent communication skills both written and verbal.
- Ability to work well under pressure.
- Personable and effective team player.
- Open to feedback with a willingness to learn and improve.
Office Manager employer: Glencar
At Glencar Construction, we pride ourselves on fostering a dynamic and supportive work environment in our St. Albans head office, where the role of Office Manager is pivotal to our success. We offer competitive benefits, a strong emphasis on employee development, and a collaborative culture that encourages innovation and growth. Join us to be part of a team that values your contributions and provides opportunities for meaningful career advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, or even hit up LinkedIn. The more people you know, the better your chances of landing that Office Manager role.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your organisational skills and attention to detail. Share examples of how you've managed competing demands and kept things running smoothly in previous roles.
✨Tip Number 3
Be proactive! If you see an opportunity to help out or improve something during your interview, don’t hesitate to mention it. This shows you're already thinking about how to support the team and drive improvements.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are genuinely interested in joining us. It shows initiative and enthusiasm, which are key traits for an Office Manager.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills and any previous experience in managing office environments to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your background aligns with our needs. Don’t forget to mention your ability to juggle multiple tasks and maintain composure under pressure.
Showcase Your IT Skills:Since we value excellent IT skills, make sure to mention your proficiency in Microsoft Office programmes. If you have experience with any other relevant software, let us know – it could give you an edge!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Glencar
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their values, mission, and recent projects. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role and the company.
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to juggle multiple tasks. Prepare examples from your past experience where you've successfully managed competing demands or improved efficiency. Be ready to discuss how you prioritise tasks and maintain composure under pressure.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. You might be asked about how you handle difficult conversations or provide excellent customer service, so have specific examples ready to share.
✨Prepare for Scenario-Based Questions
Expect to face scenario-based questions that assess your problem-solving abilities. Think of situations where you've had to adapt quickly or resolve conflicts. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your skills.
