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- Tasks: Manage and organise electronic documents, ensuring compliance and supporting project teams.
- Company: Join Glencar Construction, a family-run business known for its fun and engaging culture.
- Benefits: Enjoy a supportive work environment with opportunities for site travel and flexible working.
- Why this job: Be part of a team that values integrity, sustainability, and excellence in construction.
- Qualifications: Attention to detail, good IT skills, and preferably experience in document management are essential.
- Other info: Driving license required for site visits; full-time position with potential for growth.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
Glencar Construction was founded in 2016 by Eddie McGillycuddy and Chris Gleave. A family run business, a family culture and what employees would describe as a ‘Fun, engaging & motivating place to work’.
We are a contractor that specialises in the creation of high-quality turnkey facilities in partnership with some of the UK’s leading developers, occupiers, retailers, and logistics businesses.
OUR VALUES
Glencar Construction has 5 key values that we live and breathe. Would you be happy to work by these values?
- Client First
- Teamwork and Collaboration
- Strategic Partnerships
- Sustainability and Safety
- Integrity and Excellence
To work alongside our Information Management team taking responsibility for assigned administrative tasks and maintain and manage the organisation of the electronic document management system (EDMS) in line with any project requirements and company standards. This role may require flexibility to be able to work from our regional offices and travel to sites when required, Site based in the first instance key role is to assist the project teams with the delivery and management of the projects.
ACCOUNTABILITIES
• Maintenance of documents and revisions to the EDMS to ensure complete and up to date repository of information that is correctly audited from all parties
• Distribution of information to the relevant internal, designs and client teams
• Ensuring compliance across all project’s information in line with standards, protocols, and security measures including naming protocol.
• Liaising with external consultants and subcontractors, etc regarding document management and approval requirements
• Produce and regularly update trackers and reports for the project to record progress and update the team
• QA check information to company information standards and ensure it is distributed to the relevant workflows and review appropriately by internal teams
• Assist with any training of internal and external team when required
• Support site teams with the use of the EDMS, administrative tasks and document control related duties on site.
• General information and document control duties as required.
EXPECTATIONS
At Glencar, we have high standards and professionalism that we wish to maintain throughout the business which is why we expect you to…
• Excellent attention to detail / Organisational skills
• Excellent Time management –Able to carry out tasks efficiently, methodically, and accurately
• Work as a team and independently
• Knowledge and understanding of ISO 19650 and how to implement this
• Good level of IT skills (including proficiency in MS office and Editing software such as Adobe pro/ Bluebeam)
• Good communicating both verbally and written
• Preferable to have experience of using an EDMS
• Someone with previous experience of working in information / document management for a main contractor or similar within the construction industry in desirable
• Understand your role and work proactively to complete your duties.
• Driving license to travel to site when required
• Ability to keep and work to deadlines
Employment Type
Full-time
Document Controller employer: Glencar
Contact Detail:
Glencar Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with Glencar Construction's core values. During your interactions, whether in interviews or networking, demonstrate how your personal values align with theirs, particularly around teamwork and integrity.
✨Tip Number 2
Gain a solid understanding of ISO 19650 standards. Being able to discuss how you can implement these standards in document management will show your expertise and commitment to quality.
✨Tip Number 3
Highlight any experience you have with electronic document management systems (EDMS). Be prepared to share specific examples of how you've used these systems effectively in past roles.
✨Tip Number 4
Network within the construction industry, especially with professionals who have worked at Glencar or similar companies. Personal connections can provide valuable insights and potentially lead to referrals.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and expectations of a Document Controller at Glencar Construction. Tailor your application to highlight relevant skills and experiences that align with their requirements.
Highlight Relevant Experience: Emphasise any previous experience in document management, especially within the construction industry. Mention specific tools or systems you have used, such as EDMS, and your familiarity with ISO 19650 standards.
Showcase Your Skills: Demonstrate your organisational skills, attention to detail, and time management abilities in your CV and cover letter. Provide examples of how you've successfully managed documents or projects in the past.
Craft a Strong Cover Letter: Write a compelling cover letter that reflects your enthusiasm for the role and the company’s values. Mention how you can contribute to their team and support their commitment to sustainability, safety, and excellence.
How to prepare for a job interview at Glencar
✨Understand the Company Values
Before your interview, take some time to familiarise yourself with Glencar Construction's core values. Be prepared to discuss how you align with their principles of Client First, Teamwork, Sustainability, and Integrity. This shows that you are not just looking for a job, but a place where you can contribute positively.
✨Showcase Your Organisational Skills
As a Document Controller, attention to detail and organisational skills are crucial. During the interview, provide examples of how you've successfully managed documents or projects in the past. Highlight any experience with electronic document management systems (EDMS) and how you ensured compliance with standards.
✨Demonstrate Your IT Proficiency
Make sure to mention your proficiency in relevant software, especially MS Office and editing tools like Adobe Pro or Bluebeam. If you have experience using an EDMS, be ready to discuss specific tasks you performed and how they contributed to project success.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenges in document management. Prepare scenarios where you had to liaise with teams or manage tight deadlines, and explain how you navigated those situations effectively.
