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For Companies At a Glance
- Tasks: Join our finance team as a Part Time Accounts Assistant, handling invoicing and payroll.
- Company: Work with a respected business in Tamworth, known for its supportive culture.
- Benefits: Enjoy flexible hours around school schedules and a friendly office environment.
- Why this job: Perfect for gaining hands-on experience in finance while being part of a close-knit team.
- Qualifications: Previous accounts experience and proficiency in Excel are essential; training on software provided.
- Other info: We value inclusivity and welcome applicants from all backgrounds.
The predicted salary is between 18000 - 24000 £ per year.
Part Time Accounts Assistant
Salary: up to £30k FTE
Hours: Part Time option of School hours, or reduced 4 days per week
On site based, no hybrid working option available.
We are proud to be working in partnership with our client, a well-established and respected business based in Tamworth, to recruit an experienced and reliable Part Time Accounts Assistant. This is a varied, hands-on role where you will be involved in day-to-day finance operations and play a key part in maintaining the accuracy and efficiency of the company\’s accounting processes.
Working within a small finance team, this office-based role offers the opportunity to take full ownership of several key functions, including accounts receivable and credit control whilst supporting accounts payable, payroll administration, and month-end reporting.
Key Duties & Responsibilities
Daily / Weekly Responsibilities
- Raising Sales Invoices & Credit Notes: Accurately prepare and issue sales invoices in a timely manner, ensuring all customer billing is up-to-date and in line with contractual agreements. Process credit notes where necessary, ensuring proper authorisation and supporting documentation.
- Credit Control: Monitor the aged debtors report, proactively chase overdue payments, resolve invoice queries with customers, and maintain accurate records of communications. Ensure strong working relationships are built with customers to support timely payment and cash flow.
- Purchase Order Management: Chase internal departments or customers for missing purchase orders to ensure the timely and accurate processing of supplier invoices.
- Processing Purchase Invoices: Validate supplier invoices. Match them to delivery notes and purchase orders to ensure correctness before processing them into the system.
- Query Resolution: Resolving discrepancies and ensuring smooth posting into the ledger.
- Sales & Purchase Ledger Filing: Maintain an organised and up-to-date filing system for both digital and physical records, supporting easy access and audit readiness.
- Payroll Administration: Carry out the full payroll process every other week, including timesheet collation, input of payroll data, ensuring compliance with HMRC regulations, and addressing employee payroll queries.
Ad Hoc & Occasional Tasks
- Customer Account Set-Up: Create and maintain customer accounts in the accounting system, ensuring correct payment terms, contact details, and other relevant information are captured and verified.
- Other Administrative Tasks: Support ad hoc finance and office administration tasks, including, supplier queries, and data entry as requested by the Finance Manager.
About You
We\’re looking for someone who:
- Has previous experience in a similar accounts or finance support role
- Possesses a strong understanding of both sales and purchase ledger processes
- Is numerate and detail-focused, with excellent accuracy and data-entry skills
- Demonstrates proficiency with MS Office, especially Excel, and accounting software (e., Sage, Xero, QuickBooks – system-specific training can be provided)
- Can manage time effectively and prioritise tasks
- Is a team player with a proactive attitude and a willingness to support across functions
- Maintains confidentiality and demonstrates integrity in all finance matters
This is a fantastic opportunity for someone looking to build on their accounts experience in a supportive, well-organised business with a strong team culture.
Ready to apply or learn more? Contact our team today – we\’d love to speak with you.
At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.
By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
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Part Time Accounts Assistant employer: Gleeson Recruitment Ltd
Contact Detail:
Gleeson Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Accounts Assistant
✨Tip Number 1
Familiarise yourself with the specific accounting software mentioned in the job description, such as Sage, Xero, or QuickBooks. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your knowledge of sales and purchase ledger processes. Being able to discuss your experience with these areas during an interview will show that you understand the key responsibilities of the role and can contribute effectively from day one.
✨Tip Number 3
Prepare examples of how you've successfully managed credit control or resolved discrepancies in previous roles. Sharing specific instances will help illustrate your problem-solving skills and your ability to maintain strong relationships with customers.
✨Tip Number 4
Since this role involves working closely within a small finance team, think about how you can showcase your teamwork and proactive attitude. Be ready to discuss how you've collaborated with others in past positions to achieve common goals.
We think you need these skills to ace Part Time Accounts Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts or finance support roles. Emphasise your skills in sales and purchase ledger processes, as well as your proficiency with accounting software like Sage or Xero.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key duties mentioned in the job description. Explain how your previous experience aligns with the responsibilities of raising sales invoices, credit control, and payroll administration.
Showcase Your Skills: In your application, highlight your attention to detail, accuracy in data entry, and ability to manage time effectively. Provide examples of how you've successfully handled similar tasks in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is crucial for an accounts assistant role.
How to prepare for a job interview at Gleeson Recruitment Ltd
✨Know Your Numbers
As a Part Time Accounts Assistant, you'll be dealing with financial data daily. Brush up on your knowledge of sales and purchase ledger processes, and be prepared to discuss your experience with invoicing and credit control during the interview.
✨Demonstrate Attention to Detail
This role requires accuracy in data entry and financial reporting. Be ready to provide examples of how you've maintained precision in your previous roles, and perhaps even share a time when your attention to detail made a significant difference.
✨Showcase Your Software Skills
Familiarity with accounting software like Sage, Xero, or QuickBooks is essential. If you have experience with these tools, mention it! If not, express your willingness to learn and adapt quickly to new systems.
✨Emphasise Teamwork and Communication
You'll be working within a small finance team, so it's important to highlight your ability to collaborate effectively. Share examples of how you've built strong relationships with colleagues and customers to ensure smooth operations and timely payments.
