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Group Operations Executive Administrator
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Gleeson Recruitment Group
Group Operations Executive Administrator

Group Operations Executive Administrator

Full-Time 24000 - 32000 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Support marketing, operations, and finance in a dynamic team environment.
  • Company: Join Gleeson Recruitment Group, a fast-paced and inclusive workplace.
  • Benefits: Enjoy a competitive salary and the chance to grow your skills.
  • Why this job: Be the operational backbone of a vibrant team while making a real impact.
  • Qualifications: Strong communication, organisation, and experience with Microsoft 365 and Xero required.
  • Other info: We celebrate diversity and welcome applicants from all backgrounds.

The predicted salary is between 24000 - 32000 £ per year.

Group Operations Executive Administrator

Group Operations Executive Administrator

1 day ago Be among the first 25 applicants

Gleeson Recruitment Group provided pay range

This range is provided by Gleeson Recruitment Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Gleeson Recruitment Group

Recruiting Specialist – Transactional Finance at Gleeson Recruitment Group

Group Operations Executive Administrator

Salary: £28,000 – £32,000 (DOE)
Location: Birmingham (Full-time, On-site)
Type: Permanent

We are seeking an adaptable and experienced Group Operations Administrator to join a small but fast-paced team, supporting activities across the group marketing, operations and finance.

This is a varied and involved position ideal for someone who thrives in a detail-led, process-driven environment. You will act as the operational lynchpin for the organisation, ensuring admin functions run smoothly, client-facing content is accurate and polished, and internal systems are well maintained.

Key Responsibilities

  • Client & Operations Support:
    Manage client records, coordinate bookings, and oversee workshop/event logistics. Respond to enquiries across email, phone, and multiple mailboxes while ensuring smooth day-to-day operations.

  • Sales & Finance Admin:
    Invoice clients, follow up on payments, reconcile book sales, process returns, manage discounts/promotions, and assist with expenses and basic finance tasks.

  • Content & Marketing:
    Prepare and schedule newsletters and social media posts (LinkedIn, Instagram), support podcast and PR activity, and contribute to website updates and maintenance.

  • Logistics & Supplier Coordination:
    Order and dispatch coaching materials, liaise with suppliers and distributors (e.g. FedEx), and track stock levels and fulfilment.

  • Systems & Reporting:
    Maintain digital filing systems, track expenditure and progress across projects, and support financial reporting as needed.

What We\’re Looking For

  • Strong communication skills and professional writing ability

  • Highly organised, adaptable and thorough

  • Comfortable using Microsoft 365, SharePoint, Xero and similar systems

  • Experience in administration, marketing support, or editorial/operations coordination

  • Ability to handle sensitive and confidential information

  • Takes ownership of tasks and delivers to a high standard

At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.

By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.

Seniority level

  • Seniority level

    Mid-Senior level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Administrative and Support Services

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Group Operations Executive Administrator employer: Gleeson Recruitment Group

At Gleeson Recruitment Group, we pride ourselves on fostering a dynamic and inclusive work environment where every team member is valued. As a Group Operations Executive Administrator in Birmingham, you will enjoy a competitive salary, opportunities for professional growth, and the chance to contribute to a collaborative team that thrives on detail and process. Our commitment to employee development and a supportive culture makes us an excellent employer for those seeking meaningful and rewarding careers.
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Contact Detail:

Gleeson Recruitment Group Recruiting Team

View Gleeson Recruitment Group Profile

StudySmarter Expert Advice 🤫

We think this is how you could land Group Operations Executive Administrator

✨Tip Number 1

Familiarise yourself with the tools mentioned in the job description, such as Microsoft 365 and Xero. Being comfortable with these systems will not only boost your confidence but also demonstrate your readiness to hit the ground running.

✨Tip Number 2

Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously in previous roles. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this position.

✨Tip Number 3

Brush up on your communication skills, especially professional writing. Consider drafting sample emails or reports that reflect clarity and professionalism, as these will be key in managing client records and responding to enquiries.

✨Tip Number 4

Network with current or former employees of Gleeson Recruitment Group on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, giving you an edge during the interview process.

We think you need these skills to ace Group Operations Executive Administrator

Strong Communication Skills
Professional Writing Ability
Highly Organised
Adaptability
Attention to Detail
Proficiency in Microsoft 365
Experience with SharePoint
Familiarity with Xero
Administration Experience
Marketing Support Skills
Editorial Coordination
Ability to Handle Confidential Information
Ownership of Tasks
High Standard of Delivery

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant experience in administration, marketing support, and operations coordination. Use keywords from the job description to demonstrate that you meet the requirements.

Craft a Strong Cover Letter: Write a cover letter that showcases your strong communication skills and professional writing ability. Mention specific examples of how you've successfully managed client records or coordinated events in previous roles.

Showcase Your Organisational Skills: In your application, emphasise your ability to stay organised and detail-oriented. Provide examples of how you've handled multiple tasks simultaneously and maintained high standards in your work.

Highlight Technical Proficiency: Mention your familiarity with Microsoft 365, SharePoint, Xero, and any other relevant systems. This will show that you're comfortable with the tools needed for the role and can hit the ground running.

How to prepare for a job interview at Gleeson Recruitment Group

✨Showcase Your Organisational Skills

As a Group Operations Executive Administrator, being highly organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles. This will demonstrate your ability to thrive in a detail-led environment.

✨Communicate Clearly and Professionally

Strong communication skills are essential for this role. During the interview, practice articulating your thoughts clearly and professionally. You might also want to prepare for questions about how you handle client communications and manage enquiries.

✨Familiarise Yourself with Relevant Tools

The job requires proficiency in Microsoft 365, SharePoint, and Xero. Brush up on these tools before the interview and be ready to discuss your experience with them. If you have any specific achievements using these systems, make sure to highlight them.

✨Demonstrate Adaptability

This position calls for someone who can adapt to a fast-paced environment. Think of instances where you've had to adjust quickly to changes or unexpected challenges in your previous jobs. Sharing these experiences will show that you're the right fit for their dynamic team.

Group Operations Executive Administrator
Gleeson Recruitment Group
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