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- Tasks: Support the CEO with diary management, travel arrangements, and project coordination.
- Company: Join a rapidly growing global logistics firm based in central London.
- Benefits: Competitive salary up to £55,000, plus benefits and flexible working options.
- Other info: Immediate start with potential for long-term opportunities in a vibrant office.
- Why this job: Be part of a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: Experience supporting C-Suite executives, ideally in logistics or similar sectors.
A rapidly growing and renowned global logistics firm with a HQ based in central London are seeking an immediately available, proactive and detail oriented Executive Assistant to support their fast paced and busy CEO on a full time basis on an initial 6 months FTC with the potential of a longer term opportunity.
Working directly with the CEO, this person will be an integral part in supporting them with day-to-day operations and supporting with further growth of the brand. This role requires an immediate start and to be in the beautiful central offices 4 days a week with 1 day working from home.
Day to day duties may include:
- Extensive diary and inbox management, coordinating high volumes of meetings and acting as a gatekeeper for the CEO
- Arranging UK and International travel across multiple time zones, setting itineraries, booking accommodation, VISAs and onwards travel
- Processing expenses and other financial administration tasks
- Organising events internally and externally including with high profile individuals
- Full inbox management, actions tasks and emails on the CEO's behalf
- Taking minutes of meetings, setting action points and chasing
- Liaising with private investors with preparing of presentations and documents
- Project Management support on an ad hoc basis where needed
This is a really unique opportunity for an Executive Assistant with a proven track record of working within businesses that are going through rapid growth and are evolving in an unstructured but organic manner. You must have supported a CEO or similar C-Suite directors before, ideally from within sectors such as Logistics, Engineering, manufacturing or Fintech environments (though not essential). You will be calm under pressure, confident, organised and be a true plate spinner!
At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.
Executive Assistant to CEO in City of London employer: Gleeson Recruitment Group
Contact Detail:
Gleeson Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the logistics and executive support sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its CEO. Show that you understand their vision and how you can contribute to their growth. Tailor your responses to highlight your experience in fast-paced environments.
✨Tip Number 3
Practice your organisational skills! Be ready to demonstrate how you manage multiple tasks and priorities. Consider bringing examples of how you've successfully supported C-Suite executives in the past.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Assistant to CEO in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, travel coordination, and supporting C-Suite executives. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've supported CEOs or similar roles in the past.
Showcase Your Organisational Skills: In your application, emphasise your organisational prowess. Mention any tools or methods you use to manage multiple tasks and priorities effectively. We love a good plate spinner!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Gleeson Recruitment Group
✨Know Your CEO
Before the interview, do some research on the CEO and the company. Understand their vision, recent achievements, and challenges they face in the logistics sector. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master the Diary Management
Since diary management is a key part of the role, be prepared to discuss your experience with scheduling and prioritising meetings. Bring examples of how you've successfully managed complex calendars in the past, especially in high-pressure environments.
✨Showcase Your Organisational Skills
Be ready to demonstrate your organisational prowess. You might be asked about how you handle multiple tasks simultaneously or manage travel arrangements across different time zones. Share specific strategies or tools you use to stay organised and efficient.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think of situations where you had to act as a gatekeeper or manage conflicting priorities. Prepare concise stories that highlight your ability to remain calm under pressure and deliver results.