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For Companies At a Glance
- Tasks: Lead a dynamic admin team, ensuring smooth operations and timely paperwork.
- Company: Join Gleeson Recruitment Group, a diverse and inclusive employer in Birmingham.
- Benefits: Enjoy a full-time role with a supportive team and opportunities for growth.
- Why this job: Perfect for problem-solvers who thrive in fast-paced environments and want to make an impact.
- Qualifications: Previous supervisory experience in administration and strong communication skills are essential.
- Other info: We celebrate diversity and welcome applicants from all backgrounds.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Administration Manager
Birmingham
Full-Time | Permanent | Monday – Friday (Office-Based)
We are looking for a proactive and experienced Administration Manager to lead and support a busy admin team. You'll play a key role in overseeing administrative processes, managing team performance, and ensuring accurate and timely completion of critical paperwork and queries, particularly related to contractor payments.
This role is ideal for someone who enjoys problem-solving, continuous improvement, and team development in a fast-paced operational environment.
Key Responsibilities:
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Supervise and support a large of administrative staff, ensuring smooth daily operations.
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Conduct regular one-to-one meetings and manage timekeeping, attendance, and performance.
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Monitor and clear documentation efficiently, including contractor paperwork and adjustment forms.
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Drive process improvements to enhance accuracy and productivity.
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Communicate effectively with internal departments and external partners, including senior stakeholders.
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Ensure all supporting documentation meets internal policy requirements.
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Oversee the handling of internal and external email queries in a professional, timely manner.
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Review and action weekly reports of outstanding administrative tasks.
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Prepare data and attend regular KPI and team performance meetings.
About You:
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Confident in leading, motivating, and developing a team.
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Comfortable handling attendance reviews, disciplinaries, and performance issues.
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Excellent communication and interpersonal skills.
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Highly organised with the ability to manage multiple tasks under pressure.
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Able to take ownership of your work and deliver to tight deadlines.
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Strong problem-solving skills with a continuous improvement mindset.
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Previous supervisory or team leader experience in an administrative setting is essential.
At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.
By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Administration Manager employer: Gleeson Recruitment Group
Contact Detail:
Gleeson Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Manager
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Administration Manager role. Understanding the specific tasks, such as supervising a large admin team and managing performance, will help you demonstrate your relevant experience during interviews.
✨Tip Number 2
Showcase your problem-solving skills by preparing examples of how you've improved processes in previous roles. Be ready to discuss these examples in detail, as they will highlight your continuous improvement mindset.
✨Tip Number 3
Network with current or former employees in similar roles. They can provide insights into the company culture and expectations, which can be invaluable when tailoring your approach during the interview process.
✨Tip Number 4
Prepare to discuss your leadership style and how you motivate teams. Since this role involves managing a busy admin team, being able to articulate your approach to team development will set you apart from other candidates.
We think you need these skills to ace Administration Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and team management. Use specific examples that demonstrate your leadership skills and problem-solving abilities, as these are key for the Administration Manager role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention how your previous experiences align with the responsibilities listed in the job description, particularly around managing teams and improving processes.
Highlight Key Skills: In your application, emphasise your organisational skills, ability to manage multiple tasks, and experience with performance management. These traits are crucial for the role and should be clearly articulated.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Administration Manager.
How to prepare for a job interview at Gleeson Recruitment Group
✨Showcase Your Leadership Skills
As an Administration Manager, you'll need to demonstrate your ability to lead and motivate a team. Prepare examples from your past experiences where you've successfully managed a team, resolved conflicts, or improved team performance.
✨Be Ready to Discuss Process Improvements
The role requires a focus on continuous improvement. Think of specific instances where you've identified inefficiencies and implemented changes that enhanced productivity or accuracy in administrative processes.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle challenging situations. Practice responding to scenarios related to attendance reviews, performance issues, or managing tight deadlines.
✨Communicate Effectively
Strong communication is key in this role. Be prepared to discuss how you would handle internal and external communications, especially with senior stakeholders. Highlight your experience in maintaining professionalism in all interactions.
