At a Glance
- Tasks: Lead document control processes for major capital projects in a dynamic biopharma environment.
- Company: GSK, a global leader in biopharma focused on innovative medicines and vaccines.
- Benefits: Competitive salary, career growth, and a culture that prioritises health and well-being.
- Other info: Join a collaborative team dedicated to advancing healthcare and improving lives.
- Why this job: Make a real impact on global health while developing your leadership skills.
- Qualifications: 10+ years in document control, with strong leadership and project management experience.
The predicted salary is between 48000 - 72000 £ per year.
The Document & Information Lead is responsible for establishing and managing document control processes and systems across major capital projects. This role ensures that all project documentation is accurate, accessible, and compliant with internal standards and regulatory requirements. The position is critical for maintaining data integrity and supporting efficient project execution within the Project Controls framework. This role will directly report to Head of Project Controls within Global Capital Projects.
Key Responsibilities:
- Document Management & Governance: Develop and implement document control procedures aligned with GSK’s Project Management Framework (PMF). Maintain centralized document repositories for all project-related records. Ensure compliance with regulatory, contractual, and quality standards for documentation. Manage document workflows including creation, review, approval, distribution, and archiving. Control versioning and ensure traceability of all project documents.
- Systems & Tools Administration: Oversee the configuration and administration of document management systems (DMS). Ensure integration of document control systems with project controls tools (cost, schedule, risk). Provide user training and support for document management platforms.
- Quality Assurance & Compliance: Conduct audits and checks to ensure document accuracy and completeness. Implement security protocols for sensitive and confidential information. Support external audits and regulatory inspections by providing accurate documentation.
- Collaboration & Communication: Interface with project managers, engineering teams, procurement, and contractors to ensure timely document flow. Interface with Digital Transformation Lead regarding Document and Information management implementation across GCP. Act as the primary point of contact for document control queries and issues. Prepare reports and dashboards on document status and compliance metrics.
Why you?
Basic Qualifications & Skills:
- Bachelor’s degree in a related field.
- 10+ years of experience in Document Controlling, with at least 3 years in a leadership role within the pharmaceutical/life sciences industry or similar industries (Oil & Gas, Power/Energy sector).
- Hands-on experience working as Document controller within large EPC projects.
- Expert in one of the Document management tools such as ACC, Aconex, Procore, Agora etc.
- Expert in implementation of SharePoint, SAP Document Management System (DMS), EDMS (Electronic Document Management Systems).
- Expert in Power BI / Excel – for reporting and analytics.
- Strong senior stakeholder management and project reporting capabilities.
- Familiarity with ISO standards for document control.
- Ability to lead a team and manage multiple projects simultaneously.
- Strong attention to detail and data integrity.
Preferred Qualifications & Skills:
- MSc or other Chartered / Professional Qualification in a relevant discipline.
- Good pharma background or working experience from capital projects. Not mandatory.
- Solid knowledge of GSK project process, User requirement management, quality and compliance requirement, site project completion and pre-start processes, and how these impact engineering and design, construction, commissioning, and qualification contracts.
- Familiar with the GCP Project Management Framework (PMF), relevant engineering standards and compliance requirement as well as Quality Management Systems.
- PMP (Project Management Professional) or CCP (Certified Cost Professional) or PMI-SP (Scheduling Professional) or Lean Six Sigma or similar process improvement credentials.
If you have a disability and require assistance during the course of the selection process, you will have the opportunity to let us know what specific assistance you require in order to make suitable arrangements.
Why GSK?
GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.
Document & Information Lead employer: GlaxoSmithKline
GSK is an exceptional employer, offering a dynamic work environment in the heart of London, where innovation meets purpose. With a strong commitment to employee growth and development, GSK provides comprehensive training opportunities and fosters a culture of collaboration and accountability. Employees benefit from competitive compensation packages, a focus on work-life balance, and the chance to contribute to meaningful projects that impact global health.
StudySmarter Expert Advice🤫
We think this is how you could land Document & Information Lead
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We think you need these skills to ace Document & Information Lead
Some tips for your application 🫡
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How to prepare for a job interview at GlaxoSmithKline
✨Understand the Science
Make sure you brush up on key pharmaceutical concepts and recent developments in the industry. You might get asked some technical questions during the interview at GlaxoSmithKline that show your grasp of drug development processes or regulatory requirements, so be ready to discuss them clearly.
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If you have any hands-on experience or internships in a laboratory setting, be sure to highlight these in your responses. Think about the projects you worked on, the methodologies you used, and the impact you made. It's all about telling a story that connects your background to the role you're applying for.
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In a full-time pharmaceutical role, understanding the regulatory landscape is crucial. Prepare for situational questions that may test your problem-solving skills concerning compliance and safety standards. You could be asked how you'd handle a hypothetical issue regarding a drug’s market release, so think through your approach.
