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- Tasks: Manage compliance and recruitment processes, ensuring a smooth onboarding experience for candidates.
- Company: Join a supportive local care company dedicated to quality outcomes and team collaboration.
- Benefits: Competitive salary, flexible pay options, professional development, and 28 days holiday.
- Why this job: Make a real difference in the care sector while developing your administrative skills.
- Qualifications: Experience in compliance and administration within the health and social care sector.
- Other info: Great opportunities for career progression and a positive work environment.
The predicted salary is between 29000 - 35000 £ per year.
About Glassmoon Services
We are a close-knit, privately-owned local care company where our exceptional team is at the heart of everything we do. We are deeply committed to quality care and creating the best possible outcomes for those we support, all within a truly supportive and collaborative culture.
Glassmoon Services are proud to work with Skills for Care and The Department of Health and Social Care as an ‘Early Adopter’ of the Care Workforce Pathway. We have aligned our job roles with those of the NHS and other Health and Social Care employers. We have also created career paths, have career conversations and promote apprenticeships for our colleagues.
About the role
Are you a highly organised administrator with a keen eye for detail? Do you thrive in a dynamic environment where your work directly contributes to making a difference? If so, we want to hear from you!
We are searching for a compliance and recruitment senior administrator to join our Administration Team. This isn’t just an admin job; it’s a crucial role where you’ll be instrumental in shaping an outstanding candidate experience and supporting the growth of our dedicated care professionals. You’ll ensure our onboarding process complies with all relevant CQC regulations and internal policies, maintaining our high standards every step of the way. It is essential that you have a good working knowledge of the care sector, ideally within a compliance role.
In this role, you will:
- Manage both the ATS (Applicant Tracking System) and HRIS (Human Resources Information System) overseeing applicant management, screening, and interview scheduling, while maintaining accurate digital records, assisting with data entry and reports, whilst maintaining all documentation is current in line with legislation, GDPR.
- Ensure a smooth and positive candidate experience by guiding individuals through the onboarding process and meticulously overseeing all pre-employment checks, including DBS, references, right-to-work checks and ID documentation.
- Monitor and audit systems data.
- Actively be involved in the development and implementation of new systems.
- Directly liaise with our external systems providers, i.e DBS, Zinc, Indeed.
- Log systems spends i.e Indeed, Recruitment day events.
- Prepare data for the Managing Director and organisation on a monthly and Ad Hoc basis.
- Update contracts in line with current employment law.
- Provide former colleague references in line with company policies.
- Support Managers with HR related issues.
- Produce On-Call rota.
Requirements
- Good understanding of compliance standards and processes required for Health & Social Care sector, with experience working in the sector in an administrative capacity.
- Experience of an Applicant Tracking System (ATS).
- Experience with system Implementation.
- Excellent organisational skills and meticulous attention to detail.
- Strong written and verbal communication skills, with a professional and friendly telephone manner.
- Highly proficient in the Microsoft Office Suite (Word, Excel, MS Teams, PowerPoint Outlook), with advanced skills in Excel for analytical tasks and report creation, as well as advanced knowledge PowerPoint for crafting compelling presentations. It would be advantageous to have knowledge of working with Power BI, but not essential.
- Ability to manage multiple tasks, prioritise effectively, and meet deadlines.
- A proactive, self-motivated, and flexible approach to work.
- Ability to handle sensitive and confidential information with discretion.
- A genuine interest in working in the care sector and a commitment to quality.
Benefits
- Salary dependant on experience between £29,000 to £35,000 pro rata.
- Great place to build your skills with ongoing professional development and opportunities for progression.
- We celebrate our successes and genuinely care about our teams.
- Benefits package including: Stream - We’re a Flexible Pay Employer that offers Stream. The money management App lets you choose when to get paid, put money aside each month, vouchers, discounts, check your benefits entitlement and much more.
- Free Employee Assistance Programme offering confidential advice and support.
- Great Place to Work Winner 2025.
- 28 days holiday per annum.
Part-time Senior Administrator - 30 hours per week in Plymouth employer: Glassmoon group
Contact Detail:
Glassmoon group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-time Senior Administrator - 30 hours per week in Plymouth
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Glassmoon Services. Check out their website and social media to understand their values and what they stand for. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to compliance and administration. Think about your past experiences and how they align with the role. We recommend doing mock interviews with friends or family to build your confidence.
✨Tip Number 3
Show off your skills! During the interview, highlight your experience with ATS and HRIS systems. Be ready to discuss specific examples of how you've managed applicant processes or improved compliance in previous roles. This is your chance to shine!
✨Tip Number 4
Follow up after the interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and reinforces your interest in the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Part-time Senior Administrator - 30 hours per week in Plymouth
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Senior Administrator role. Highlight your experience in compliance and the care sector, as well as your organisational skills. We want to see how you can contribute to our team!
Showcase Your Skills: Don’t forget to mention your proficiency with ATS and HRIS systems. If you've got advanced Excel skills or experience with Power BI, let us know! We love seeing candidates who can bring those extra skills to the table.
Be Professional Yet Friendly: Your written communication should reflect a professional tone while still being approachable. Remember, we’re looking for someone who can create a positive candidate experience, so let your personality shine through!
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you don’t miss out on any important updates about your application!
How to prepare for a job interview at Glassmoon group
✨Know Your Stuff
Make sure you brush up on your knowledge of compliance standards and processes in the Health & Social Care sector. Familiarise yourself with the specific regulations that Glassmoon Services adheres to, as this will show your genuine interest and understanding of the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational skills and attention to detail. Think about times when you successfully managed multiple tasks or improved a process, as these will resonate well with the interviewers.
✨Be Ready for System Questions
Since the role involves managing an ATS and HRIS, be prepared to discuss your experience with these systems. If you've implemented new systems before, share those experiences and how they benefited your previous employers.
✨Communicate Clearly and Confidently
Practice your verbal communication skills ahead of time. Since you'll be liaising with candidates and managers, it's crucial to convey information clearly and professionally. A friendly tone can also help create a positive atmosphere during the interview.
