At a Glance
- Tasks: Manage records and support public enquiries in a dynamic team environment.
- Company: Glasgow Life, a unique charity dedicated to improving lives in Glasgow.
- Benefits: 30 days holiday, pension scheme, mental health support, and discounts on memberships.
- Other info: Flexible work policies and opportunities for career progression await you.
- Why this job: Make a lasting impact while working in a vibrant city with great transport links.
- Qualifications: Customer service experience and strong communication skills are essential.
The predicted salary is between 24000 - 28000 £ per year.
We believe everyone deserves a great Glasgow life and that starts with the people who work here. Glasgow Life is a charity like no other. Our vision is to improve the lives of everyone in our city.
We are looking for a Records Assistant to join our Museums and Collections team (City Archives and Records Management).
What you need to know
- Hours: 35 Mon-Fri 9:00am – 5:00pm
- Contract type: Fixed Term for 18 months, up to 14 January 2028
- Location: Mitchell Library, North St, Glasgow G3 7DN – excellent public transport links and free parking.
What you’ll do
As a Records Assistant, you will work in the Records Management team within the City Archives and Records Management department, reporting to the Records Manager. You’ll play an essential role in managing the Council’s non‑current records and making a visible, lasting difference. This could involve:
- Supporting the Council and Glasgow Family to manage their modern records
- Supporting national public enquiries, schemes, Data Protection and Freedom of Information requests
Who you are
We’re looking for someone who brings energy to the role. If the following sounds like you, apply today!
- Experience of customer focus and delivery of effective customer services
- Previous experience of clerical and administrative work
- Good communication and customer service skills
- Ability to handle, move, pack, store and transport archives and records
What we offer
- Holiday: 30 days’ holiday (plus 6.5 public holidays for full‑time staff, increasing to 35 days after 5 years of service). Extra holiday can be purchased.
- Pension: Join the Local Government Pension Scheme (LGPS) – a defined benefit scheme that provides a secure pension for later life.
- Support: The free and confidential Employee Assistance Programme supports your mental, emotional and physical wellbeing.
- Discounts: As a colleague, you can enjoy discounts on Glasgow Club memberships, museum shops, our online store, and we participate in the cycle‑to‑work scheme.
- Flexibility and development: We offer flexible, inclusive work policies and support for learning, development and career progression.
Important Dates
The closing date for this job is 11:59pm on 28 June. Interviews are provisionally scheduled for the week beginning 6 July 2026.
Diversity and Fair Work at Glasgow Life
We are committed to building a team that reflects the richness of Glasgow’s communities, where everyone feels valued, respected and authentic at work. We are a Disability Confident and Carer Positive employer, welcoming applicants from all backgrounds. We also uphold Fair Work First principles, ensuring voice, opportunity, security, fulfilment and respect for all staff. Applications from people with disabilities and from ethnic minority communities are especially welcomed.
Ready to apply?
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Records Assistant in Glasgow employer: Glasgow Life
Glasgow Life is an exceptional employer dedicated to enhancing the lives of Glasgow's residents through its charitable mission. As a Records Assistant, you will benefit from a supportive work culture that prioritises employee wellbeing, offering generous holiday allowances, a secure pension scheme, and opportunities for professional development. Located at the Mitchell Library with excellent transport links, you'll enjoy a vibrant work environment that values diversity and inclusivity, making it a rewarding place to contribute to the community.
StudySmarter Expert Advice🤫
We think this is how you could land Records Assistant in Glasgow
✨Get Engaged in Local Politics
Dive into your local council meetings or community boards. These spaces are packed with people who are already in the public sector and might have insider tips on upcoming temporary roles. Plus, you can connect directly with key decision-makers.
✨Stay Alert for Seasonal Recruitment
Many public sector jobs ramp up during certain times of the year, especially around election seasons or local budget planning periods. Keep your eyes peeled for recruitment drives during these windows, as they're prime times for temporary positions.
✨Leverage Online Job Portals
Don’t forget to check government job boards or websites like the local council's site for temporary postings. This is where many roles first get advertised, and applying directly here can speed things up.
✨Tap Into Your University Resources
If you're at university, make the most of your career services to discover opportunities in the public sector. They often have connections with local government employers who are looking for temporary staff and can help you polish your approach.
We think you need these skills to ace Records Assistant in Glasgow
Some tips for your application 🫡
Emphasise your understanding of public policy:In your application, make sure to highlight any knowledge or experience you have related to public policy, governance or community engagement. Show us how you can contribute to the public sector’s mission, especially if you've worked on relevant projects or initiatives before!
Tailor your CV to the sector's expectations:When crafting your CV, focus on including experiences that showcase your ability to work within government structures or similar environments. Use clear, concise language and consider adding any volunteer work or internships that reflect your commitment to public service.
Show flexibility and willingness to learn:Since this is a temporary role, it’s crucial to convey your adaptability and eagerness to pick up new skills quickly. In your cover letter, let us know how you plan to make the most of this short-term experience and what you hope to learn from it.
Include relevant certificates and training:If you've completed any training or have certifications that are relevant to the role (like public administration, project management, or data analysis), don't forget to mention them. These can really make you stand out in the application process!
How to prepare for a job interview at Glasgow Life
✨Demonstrate Your Commitment to Public Service
In the government and public sector, showing that you're genuinely passionate about serving the community is key. Get ready to share examples where you've contributed to social good or tackled community issues, as this will resonate with interviewers from Glasgow Life.
✨Prepare for Policy and Regulatory Questions
Expect questions about policies, regulations, or recently implemented government initiatives. Brush up on the latest news relating to public sector developments—being informed will help you demonstrate that you're ready to hit the ground running, especially in a temporary role.
✨Flexibility is Your Best Friend
Since this is a temporary role, emphasise your ability to adapt quickly. Share examples where you've successfully taken on new challenges or adjusted to different team dynamics, that'll show Glasgow Life that you’re reliable and can effectively support various projects without a long onboarding process.
✨Prepare to Showcase Teamwork Skills
In the public sector, collaboration is vital. Be ready to discuss past experiences working in teams, especially in diverse environments. Highlight how you've contributed positively to group settings—this could really set you apart from other candidates in this temporary role.
