At a Glance
- Tasks: Assist in managing microgrants for unpaid carers and handle general admin duties.
- Company: Join the Glasgow Association for Mental Health, dedicated to supporting mental health and wellbeing.
- Benefits: Enjoy flexible working options and gain valuable experience in a supportive environment.
- Other info: Opportunity to engage with a community-focused team and participate in meaningful projects.
- Why this job: Make a real impact by helping carers take essential breaks while developing your skills.
- Qualifications: No specific qualifications required; just a passion for helping others and strong organisational skills.
The predicted salary is between 24000 - 36000 £ per year.
Main Responsibilities:
To provide administrative assistance and work as part of our Glasgow North East Carers Service. The primary objective of this role is to administer the distribution of microgrants (Time to Live (TTL) and Short Break funds) to unpaid carers, enabling them to take short breaks from their caregiving responsibilities. This role also requires the carrying out of general administration duties related to the smooth running of the carers service.
Key Responsibilities:
- Fund Management: Manage the allocation and distribution of Time to Live and Short Break funds designated for microgrants to unpaid carers. Monitor fund usage and ensure adherence to established guidelines and budgetary constraints. Collaborate with the carers service manager to ensure the funds are used efficiently and comply with funding requirements.
- Application Processing: Review and evaluate microgrant applications submitted by unpaid carers and professionals on behalf of carers. Ensure all applications are complete, accurate, and meet eligibility criteria. Communicate with applicants to request additional information or clarification when necessary.
- Grant Disbursement: Process approved microgrant applications and facilitate timely disbursement of funds to recipients. Maintain accurate records of grant disbursements and financial transactions. Address any issues or concerns related to grant payments in a timely and professional manner.
- Reporting and Documentation: Prepare regular reports on the use of the grants, grant disbursements, and the carer outcomes achieved. Maintain comprehensive documentation of all grant-related activities, including application reviews, approvals, and rejections. Ensure compliance with reporting requirements outlined by Time to Live and Short Breaks.
- Stakeholder Engagement: Collaborate with the carers team to promote awareness of TTL funds and any other microgrant opportunities. Act as a primary point of contact for inquiries related to TTL and Short Break microgrants and any other carers support related inquiries to the carers service.
Key Tasks:
- To be responsible for general administrative duties, including word processing, use of internet and e-mail, typing, filing, mail, fax, telephone and reception.
- To reconcile monthly returns.
- To maintain databases.
- To attend meetings and record minutes as required.
- To organise events, arrange meetings/appointments including travel and accommodation as required.
- General communication with other agencies/organisations and internally with other GAMH services.
- To liaise with suppliers with regard to ordering of stationery and other items.
- To assist with monitoring and evaluation of administrative systems.
- To be responsible for petty cash bookkeeping and to carry out other financial duties in compliance with systems as directed by the carers service manager.
- To carry out duties in accordance with GAMH Policy and Procedures including Health and Safety, Equal Opportunities, Confidentiality and Complaints.
- To participate in supervision.
- To participate in training arranged for/by GAMH.
Safe Guarding:
Follow agreed GAMH policies and procedures to manage risk to self, others and team members. Promote the protection of carers including ensuring that you can access and understand information about the legal and organisational requirements for the protection of adults and children. Act in accordance with GAMH Safeguarding policies and procedures that support the safeguarding of individuals from harm or abuse at all times.
Health and Safety:
Ensure that you are aware of and comply with GAMH policies, procedures and practices designed to protect the health, safety and security of all employees.
(GDPR) General Data Protection Regulations:
GAMH complies with all aspects of data protection and takes seriously its duties, and the duties of its employees, under the General Data Protection Regulation 2016. The GDPR (2016) applies to personal information that is processed. This includes obtaining personal information, retaining and using it, allowing it to be accessed, disclosing it and, finally, disposing of it. The Carers Admin worker will be expected to adhere to the organisations Data Protection and Data Management Policy. Will ensure that records and reports are stored and shared within confidentiality agreements and according to legal, work setting and other agency agreements and requirements. Will ensure that records and reports are accurate, concise, objective, understandable and legible.
Other Duties:
To undertake other duties and responsibilities consistent with the post as discussed with the Carers Service Manager.
Contact Details:
Glasgow Association for Mental Health Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Admin Worker in Glasgow
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by Glasgow Association for Mental Health.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like Glasgow Association for Mental Health.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at Glasgow Association for Mental Health.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at Glasgow Association for Mental Health. Apply directly through us to stand out!
We think you need these skills to ace Admin Worker in Glasgow
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of Glasgow Association for Mental Health. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like Admin Worker, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at Glasgow Association for Mental Health
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of Glasgow Association for Mental Health. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
