Executive Business Administrator, People in London

GitLab is an open-core software company that develops the AI-powered DevSecOps Platform used by more than 100,000 organizations. The role supports four senior leaders in GitLab's People Group: the VP of Total Rewards, VP of Talent Acquisition, VP of People Strategy and Engagement, and VP of Diversity, Inclusion, and Belonging. You will provide strategic, high-impact support, manage calendars and travel across time zones, plan key events, support recruiting and onboarding activities, and anticipate needs so executives can focus on leading and scaling the GitLab team. You will work across Google Workspace, Slack, Zoom, Navan, and GitLab, prioritising and escalating urgent issues when needed, and you will build trusted partnerships with each VP in your first year and share best practices within the EBA community. The role is remote, distributed, and focused on helping senior leaders spend more time on strategic work while scaling people programs and improving processes across the organization.

What You’ll Do

• Support and partner closely with four People Group executives (Total Rewards, Talent Acquisition, People Strategy and Engagement, and Diversity, Inclusion, and Belonging) while flexing to shifting priorities across their teams.
• Own and proactively manage complex, high-volume calendars across multiple time zones, ensuring time is aligned to strategic priorities and key deliverables.
• Coordinate extensive domestic and non-US travel end to end, including transportation, lodging, visas, and documentation, and accompany executives when needed.
• Plan and execute events such as team off-sites, large meetings, team building activities, and company kick-offs in partnership with cross-functional stakeholders.
• Support the full recruiting lifecycle for the People Group by scheduling interviews, coordinating with candidates and hiring teams, and helping organise onboarding activities.
• Compile and submit timely, accurate expense reports and support related processes such as purchase orders using tools like Google Workspace, Navan, Zoom, and Slack.
• Provide coverage and backup for other Executive Business Administrators, sharing best practices and helping drive consistency across the EBA community.
• Run and lead special projects and ad hoc initiatives for People Group executives, taking ownership from scoping through follow-up while communicating clearly with partners.

What You’ll Bring

• Experience providing executive-level administrative support in a dynamic, fast-paced environment, ideally partnering with People, Product, or Engineering leaders.
• Proficiency with Google Workspace, Zoom, Slack, Navan, and related tools and processes such as purchase orders, with the ability to quickly learn new technical tools.
• Ability to manage complex, frequently changing calendars and travel across multiple time zones, and to plan and coordinate events such as off-sites and large meetings.
• Demonstrated experience working independently, moving quickly between tasks, and using sound judgment to prioritise, solve problems, and anticipate executive needs.
• History of building strong, collaborative relationships across teams, including partnering effectively with other Executive Business Administrators and stakeholders at all levels.
• Experience supporting recruiting activities, including coordinating interviews, liaising between candidates and hiring teams, and assisting with onboarding logistics.
• Strong organisational and communication skills with attention to detail, including preparing accurate expense reports and handling sensitive information with discretion.
• Openness to working in an all-remote, distributed environment, with a sincere willingness to help others and contribute to a positive, "one team" culture; diverse and transferable experience is valued.

About The Team

The Executive Business Administrator will join GitLab's People Group and includes Total Rewards, Talent Acquisition, People Strategy and Engagement, and Diversity, Inclusion, and Belonging. This distributed group partners across GitLab to attract, support, and retain team members while building an inclusive, values-aligned culture. You’ll be part of a broader community of EBAs who collaborate asynchronously across time zones using GitLab, Google Workspace, Slack, and Zoom to stay aligned, share knowledge, and provide continuous coverage. The team is focused on scaling people programs, improving processes, and enabling senior People leaders to spend more time on strategic work that supports GitLab's mission and growth.

How GitLab Will Support You

• Benefits to support your health, finances, and well-being
• Flexible Paid Time Off
• Team Member Resource Groups
• Equity Compensation & Employee Stock Purchase Plan
• Growth and Development Fund
• Parental leave
• Home office support

Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you’re excited about this role, please apply and allow our recruiters to assess your application.

Country Hiring Guidelines: GitLab hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.

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GitLab is proud to be an equal opportunity workplace and is an affirmative action employer. GitLab’s policies and practices relating to recruitment, employment, career development and advancement, promotion, and retirement are based solely on merit, regardless of race, color, religion, ancestry, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national origin, age, citizenship, marital status, mental or physical disability, genetic information (including family medical history), discharge status from the military, protected veteran status (which includes disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, and Armed Forces service medal veterans), or any other basis protected by law. GitLab will not tolerate discrimination or harassment based on any of these characteristics.