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- Tasks: Support senior leaders in the People Group with strategic administrative tasks and event planning.
- Company: Join GitLab, a leading open-core software company with a focus on innovation.
- Benefits: Enjoy flexible paid time off, equity compensation, and a supportive remote work environment.
- Why this job: Make a real impact by helping shape GitLab's inclusive culture and support its growth.
- Qualifications: Experience in executive support, strong organisational skills, and proficiency with Google Workspace.
- Other info: Be part of a dynamic, remote team that values collaboration and personal development.
The predicted salary is between 36000 - 60000 £ per year.
GitLab is an open-core software company that develops the AI-powered DevSecOps Platform used by more than 100,000 organizations. The role supports four senior leaders in GitLab's People Group: the VP of Total Rewards, VP of Talent Acquisition, VP of People Strategy and Engagement, and VP of Diversity, Inclusion, and Belonging. You will provide strategic, high-impact support, manage calendars and travel across time zones, plan key events, support recruiting and onboarding activities, and anticipate needs so executives can focus on leading and scaling the GitLab team.
The role is remote, distributed, and focused on helping senior leaders spend more time on strategic work while scaling people programs and improving processes across the organization.
What You’ll Do
- Support and partner closely with four People Group executives (Total Rewards, Talent Acquisition, People Strategy and Engagement, and Diversity, Inclusion, and Belonging) while flexing to shifting priorities across their teams.
- Own and proactively manage complex, high-volume calendars across multiple time zones, ensuring time is aligned to strategic priorities and key deliverables.
- Coordinate extensive domestic and non-US travel end to end, including transportation, lodging, visas, and documentation, and accompany executives when needed.
- Plan and execute events such as team off-sites, large meetings, team building activities, and company kick-offs in partnership with cross-functional stakeholders.
- Support the full recruiting lifecycle for the People Group by scheduling interviews, coordinating with candidates and hiring teams, and helping organize onboarding activities.
- Compile and submit timely, accurate expense reports and support related processes such as purchase orders using tools like Google Workspace, Navan, Zoom, and Slack.
- Provide coverage and backup for other Executive Business Administrators, sharing best practices and helping drive consistency across the EBA community.
- Run and lead special projects and ad hoc initiatives for People Group executives, taking ownership from scoping through follow-up while communicating clearly with partners.
What You’ll Bring
- Experience providing executive-level administrative support in a dynamic, fast-paced environment, ideally partnering with People, Product, or Engineering leaders.
- Proficiency with Google Workspace, Zoom, Slack, Navan, and related tools and processes such as purchase orders, with the ability to quickly learn new technical tools.
- Ability to manage complex, frequently changing calendars and travel across multiple time zones, and to plan and coordinate events such as off-sites and large meetings.
- Demonstrated experience working independently, moving quickly between tasks, and using sound judgment to prioritize, solve problems, and anticipate executive needs.
- History of building strong, collaborative relationships across teams, including partnering effectively with other Executive Business Administrators and stakeholders at all levels.
- Experience supporting recruiting activities, including coordinating interviews, liaising between candidates and hiring teams, and assisting with onboarding logistics.
- Strong organizational and communication skills with attention to detail, including preparing accurate expense reports and handling sensitive information with discretion.
- Openness to working in an all-remote, distributed environment, with a sincere willingness to help others and contribute to a positive, "one team" culture; diverse and transferable experience is valued.
About The Team
The Executive Business Administrator will join GitLab's People Group and includes Total Rewards, Talent Acquisition, People Strategy and Engagement, and Diversity, Inclusion, and Belonging. This distributed group partners across GitLab to attract, support, and retain team members while building an inclusive, values-aligned culture. You’ll be part of a broader community of EBAs who collaborate asynchronously across time zones using GitLab, Google Workspace, Slack, and Zoom to stay aligned, share knowledge, and provide continuous coverage. The team is focused on scaling people programs, improving processes, and enabling senior People leaders to spend more time on strategic work that supports GitLab's mission and growth.
How GitLab Will Support You
- Benefits to support your health, finances, and well-being
- Flexible Paid Time Off
- Team Member Resource Groups
- Equity Compensation & Employee Stock Purchase Plan
- Growth and Development Fund
- Parental leave
- Home office support
Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you’re excited about this role, please apply and allow our recruiters to assess your application.
GitLab is proud to be an equal opportunity workplace and is an affirmative action employer. GitLab’s policies and practices relating to recruitment, employment, career development and advancement, promotion, and retirement are based solely on merit, regardless of race, color, religion, ancestry, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national origin, age, citizenship, marital status, mental or physical disability, genetic information (including family medical history), discharge status from the military, protected veteran status (which includes disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, and Armed Forces service medal veterans), or any other basis protected by law. GitLab will not tolerate discrimination or harassment based on any of these characteristics.
Executive Business Administrator, People employer: GitLab
Contact Detail:
GitLab Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Business Administrator, People
✨Tip Number 1
Network like a pro! Reach out to current or former employees at GitLab on LinkedIn. Ask them about their experiences and any tips they might have for landing the Executive Business Administrator role. Personal connections can give you insights that you won't find in the job description.
✨Tip Number 2
Prepare for the interview by practising common questions related to executive support and people management. Think about how your past experiences align with the responsibilities listed in the job description. We want to see you shine, so be ready to showcase your skills!
✨Tip Number 3
Show off your tech-savviness! Familiarise yourself with Google Workspace, Slack, and Zoom before the interview. Being able to discuss how you've used these tools effectively will demonstrate that you're ready to hit the ground running in a remote environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the GitLab team. Let’s get you that interview!
We think you need these skills to ace Executive Business Administrator, People
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Business Administrator role. Highlight your experience in supporting senior leaders and managing complex calendars, as this will show us you understand what we're looking for.
Showcase Your Tech Skills: Since we use tools like Google Workspace, Slack, and Zoom, it's a good idea to mention your proficiency with these platforms. If you've used similar tools, let us know how quickly you can adapt to new tech!
Demonstrate Your Organisational Skills: In your application, share examples of how you've successfully managed multiple tasks or projects at once. We want to see that you can juggle priorities and keep everything running smoothly.
Be Yourself!: We value authenticity, so don’t hesitate to let your personality shine through in your application. Show us why you're excited about joining our team and how you can contribute to our positive culture.
How to prepare for a job interview at GitLab
✨Know Your Executives
Before the interview, take some time to research the four senior leaders you'll be supporting. Understand their roles and priorities within the People Group at GitLab. This will not only help you tailor your responses but also show that you're genuinely interested in the position and ready to contribute.
✨Master the Tools
Familiarise yourself with Google Workspace, Slack, Zoom, and Navan. If you can, practice using these tools beforehand. Being able to demonstrate your proficiency during the interview will give you an edge, as it shows you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed complex calendars and coordinated travel in previous roles. Be ready to discuss specific challenges you faced and how you overcame them. This will highlight your ability to handle the dynamic nature of the role.
✨Emphasise Collaboration
Since this role involves building strong relationships across teams, come prepared with examples of how you've collaborated effectively in the past. Highlight any experience you have working with diverse groups or supporting recruiting activities, as this aligns well with GitLab's values.
