At a Glance
- Tasks: Support HR operations by managing employee lifecycle tasks and ensuring compliance.
- Company: Join Gist, a key player in the M&S Group's food logistics.
- Benefits: Enjoy a competitive salary, 20% M&S discount, and flexible working options.
- Other info: Be part of a progressive and inclusive culture that values growth and collaboration.
- Why this job: Make a real impact in HR while developing your skills in a supportive environment.
- Qualifications: Experience in HR administration and strong attention to detail required.
The predicted salary is between 35000 - 35000 £ per year.
At Gist, we're proud to be part of the M&S Group, the logistics engine behind M&S Food. From our distribution centres to our transport operations and support functions, we connect people, technology and expertise to ensure the right products reach the right stores at the right time. As we continue to invest in our people, technology and network, there's never been a more exciting time to join Gist and help shape the future of food logistics.
The Opportunity
We are looking for a detail-oriented People Shared Services Administrator to join our People Services team. The role is focused on transactional HR administrative tasks and managing the employee lifecycle from onboarding to offboarding. The successful candidate will handle key activities such as employment contract creation, right-to-work checks, and maintaining accurate employee data. This role is integral to ensuring smooth HR operations for all Gist locations and compliance with employment regulations.
Role Details
- Salary: Up to £35,000 per annum
- Hours: 37.5 per week
- Working Pattern: Monday to Friday
- Location: Hybrid - Gist Limited, Chineham, Basingstoke, RG24 8UB
What you’ll bring:
Key responsibilities- Provide administrative support throughout the employee lifecycle, including onboarding, changes during employment (such as promotions or role changes), and offboarding.
- Conduct right-to-work checks, ensuring compliance with local employment laws and visa requirements.
- Maintain accurate records of right-to-work documentation for audit purposes.
- Draft, prepare, and issue employment contracts and offer letters for new hires, promotions, and internal transfers.
- Ensure all contractual documents are accurate and in line with company policies and legal requirements.
- Coordinate with hiring managers and HR people manager and business partners to ensure the timely issuance of contracts.
- Accurately input and update employee data in the HR system (HRIS), including new hires, terminations, and changes in employee status.
- Ensure compliance with relevant employment legislation and company policies related to right to work, contracts, and employee documentation.
- Stay up-to-date with changes in employment law and HR best practices.
- Assist with audits and reporting to ensure ongoing compliance with internal and external requirements.
- Act as a point of contact for employee and site enquiries regarding contracts, right to work, and other HR documentation.
- Manage and resolve queries through the HR shared services helpdesk or ticketing system in a timely and efficient manner.
- Identify opportunities for process improvement within the HR shared services function.
- Contribute to the development and refinement of standard operating procedures to increase efficiency and accuracy.
Who you are:
- Previous experience in HR administration or a People/HR shared services environment.
- Strong understanding of HR processes, particularly related to contract administration and right-to-work checks.
- Excellent attention to detail and accuracy in processing HR transactional activities.
- Strong organizational skills, with the ability to manage multiple tasks and prioritize workload effectively.
- Good communication skills, both written and verbal, with the ability to liaise confidently with internal stakeholders.
- Ability to work collaboratively within a team as well as independently.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with HRIS systems (e.g., SAP, Workday, or similar platforms).
- Strong understanding of data protection and confidentiality when handling sensitive employee information.
- Knowledge of employment legislation, particularly around right-to-work compliance.
- Flexibility to travel role dependent.
What's in it for you?
- 20% M&S discount on most things from furniture, fashion and food.
- 20 days' annual leave plus Bank Holidays, increasing with length of service.
- Discounted healthcare cash plan.
- Auto Enrolment Pension or competitive Defined Contribution Pension Scheme and life assurance (up to four times salary).
- Amazing perks and discounts via our App to major retailers and restaurants.
- Access to our Employee Assistance Programme and a wide range of wellbeing support.
- A tailored induction and ongoing learning and development opportunities.
- Cycle to Work scheme.
Why Gist?
When you join Gist, you're joining a business that plays a critical role within the M&S Group. You'll have the opportunity to influence meaningful change, work alongside experienced leaders and contribute to one of the UK's leading food supply chains. Our culture is built around our values of being Progressive, Accountable, Collaborative and Ethical, creating an environment where people are trusted, supported and encouraged to grow. Whether you're leading a transport operation, developing people or driving operational excellence, your work will make a real difference.
Our commitment to inclusion
At Gist, we believe our differences make us stronger. We're committed to building an inclusive workplace where everyone feels valued, respected and able to succeed. We welcome applications from people of all backgrounds, experiences and perspectives. If you require any reasonable adjustments at any stage of our recruitment process, please let us know. We'll work with you to ensure you have the support you need.
People Services Administrator in Basingstoke employer: Gist
At Gist, we pride ourselves on being an excellent employer, offering a supportive and inclusive work environment where individuality is celebrated. Our Class 1 drivers enjoy competitive pay, modern equipment, and a range of benefits including a generous staff discount at M&S, ongoing training, and a comprehensive benefits package. Located in Carlisle, we provide stable work with fixed rest days, ensuring our team can thrive both professionally and personally.
StudySmarter Expert Advice🤫
We think this is how you could land People Services Administrator in Basingstoke
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Gist!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Gist.
We think you need these skills to ace People Services Administrator in Basingstoke
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Gist. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Gist and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Gist. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Gist's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Gist
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Gist.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Gist will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Gist and how you would contribute to adapting HR strategies.
