At a Glance
- Tasks: Coordinate admin tasks, manage stock, and liaise with customers in a fast-paced environment.
- Company: Join Gist, part of the M&S Group, shaping the future of food logistics.
- Benefits: Competitive salary, M&S discounts, annual leave, and wellbeing support.
- Other info: Exciting growth opportunities in a supportive and inclusive workplace.
- Why this job: Be at the heart of operations, making a real impact on food logistics.
- Qualifications: Experience in admin roles, strong Microsoft Office skills, and excellent communication.
The predicted salary is between 31400 - 31400 £ per year.
At Gist, we're proud to be part of the M&S Group, the logistics engine behind M&S Food. From our distribution centres to our transport operations and support functions, we connect people, technology and expertise to ensure the right products reach the right stores at the right time. As we continue to invest in our people, technology and network, there's never been a more exciting time to join Gist and help shape the future of food logistics.
The Opportunity
As a Night Admin Coordinator, you'll play a key role at the heart of our Portbury operation, where every action you take contributes to customers enjoying their favourite M&S food. This is an exciting time to join the business as we continue to invest in our operations, with this role relocating to our brand-new, state-of-the-art Distribution Centre in Avonmouth in Summer 2027, offering a fantastic opportunity to be part of our future growth and success. Our Portbury operation is looking for candidates who can commit to a 4 on, 4 off shift pattern, working 18:00 PM to 06:00 AM.
What you'll do:
- Liaise with customers confirming daily orders and queries
- Check inbound stock deliveries from suppliers
- Create pre-advices, stock reports and complete traceability tests when requested
- Complete regular stock checks
- Oversee picking, decanting and allocate jobs to staff
- Regular stock rotation to ensure correct dated stock is picked
- Provide a thorough handover to end of shift
- Adhere and lead on all aspects of Health and Safety
- File away paperwork when required
- Deal with all email queries in a timely manner
- Any other duties advised by your manager.
Who you are:
- Previous experience in an administrative role, with the ability to manage multiple tasks and priorities effectively
- Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint
- Excellent communication skills, with the confidence to build positive working relationships with colleagues, customers, and suppliers
- A strong team player with a collaborative approach and the ability to support a variety of departments across the site
- Exceptional attention to detail, with the ability to work accurately under pressure and meet tight deadlines in a fast-paced environment
Role details:
- Salary: Up to £31,400 per annum + £1,700 Unsocial Hours Premium
- Working hours: NIGHTS - 4 on, 4 off / 18:00 PM to 06:00 AM (A level of flexibility is expected to ensure effective operational coverage)
- Location: Gist Ltd, First Avenue, Royal Portbury Docks, Bristol BS20 7XR
What's in it for you?
- 20% M&S discount on most things from furniture, fashion and food
- 25 days' annual leave plus bank holidays (rising with length of service)
- Discounted rates on healthcare cash plan
- Attractive annual bonus scheme, based on M&S performance and personal objectives
- Auto Enrolment Pension or competitive Defined Contribution Pension Scheme and life assurance
- Amazing perks and discounts via our App to major restaurants and retailers
- Access to a wide range of wellbeing support - including our Employee Assistance Programme
- A first-class welcome with a tailored induction and a wide range of training schemes to help with your learning and development
- Cycle to work scheme
Why Gist?
When you join Gist, you're joining a business that plays a critical role within the M&S Group. You'll have the opportunity to influence meaningful change, work alongside experienced leaders and contribute to one of the UK's leading food supply chains. Our culture is built around our values of being Progressive, Accountable, Collaborative and Ethical, creating an environment where people are trusted, supported and encouraged to grow. Whether you're leading a site operation, delivering transformation or shaping future strategy, your work will make a real difference.
Our commitment to inclusion
At Gist, we believe our differences make us stronger. We're committed to building an inclusive workplace where everyone feels valued, respected and able to succeed. We welcome applications from people of all backgrounds, experiences and perspectives. If you require any reasonable adjustments at any stage of our recruitment process, please let us know. We'll work with you to ensure you have the support you need.
Our Internal Recruitment Team fulfil all vacancies on a direct basis. Unsolicited contact by unapproved agencies (sharing speculative CVs) will not be accepted and introductory fees will not apply.
Admin Coordinator - (ad.co.18) employer: Gist
At Gist, we pride ourselves on being a part of the M&S Group, offering a dynamic work environment that fosters growth and collaboration. As an Admin Coordinator in our new state-of-the-art Distribution Centre in Avonmouth, you'll enjoy competitive benefits, including a generous M&S discount, annual leave that increases with service, and extensive wellbeing support. Our culture is rooted in our values of being Progressive, Accountable, Collaborative, and Ethical, ensuring that every employee feels valued and empowered to make a meaningful impact in the food logistics sector.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Coordinator - (ad.co.18)
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Gist and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Gist!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Gist keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Admin Coordinator - (ad.co.18)
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Gist:This is your chance to really connect with the team at Gist. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Gist
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Gist.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Gist that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Gist. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
