At a Glance
- Tasks: Manage fleet systems and ensure compliance while supporting the engineering team.
- Company: Join Gist, a key player in M&S Food logistics.
- Benefits: Enjoy 20% M&S discount, 25 days leave, and health perks.
- Other info: Inclusive culture with opportunities for growth and development.
- Why this job: Be part of a dynamic team shaping the future of food logistics.
- Qualifications: Experience in administration or compliance, strong analytical skills required.
The predicted salary is between 22950 - 28050 £ per year.
At Gist, we're proud to be part of the M&S Group, the logistics engine behind M&S Food. From our distribution centres to our transport operations and support functions, we connect people, technology and expertise to ensure the right products reach the right stores at the right time. As we continue to invest in our people, technology and network, there's never been a more exciting time to join Gist and help shape the future of food logistics.
The Opportunity
Our Vehicle Maintenance Unit (VMU) team based in Thornbury, Bristol have an exciting opportunity for a VMU Administrator where you will work closely with the VMU and wider engineering team to ensure fleet systems, records, and on-site compliance is maintained, controlled and documented. This is a site-based role working within our VMU team and we want a dynamic and passionate individual who can join our team and support with fleet utilisation, cost save initiatives and legal compliance.
What you'll be doing
- Ensure that systems and databases are maintained and accurately reflect fleet and asset allocation.
- Work in collaboration with the engineering teams to ensure that fleet is available for service and maintenance, in accordance with rules and regulations.
- Analyse data and produce reports relating to fleet utilisation, identifying trends, opportunities for improvement and cost save initiatives.
- Multiple system management ensuring alignment of fleet and assets, utilising systems such as CONNECT, Asset Register, Isotrack, Triscan, O’Licence etc.
- Ensure that all sub-contractors are certified and have SLAs agreed prior to utilisation.
- Support the Fleet Engineering Manager with additional ad hoc tasks as required.
What we're looking for
To be successful in your application you will have proven administration or compliance experience, ideally within a Logistics and Supply Chain, Fleet, Vehicle Maintenance environment. You will be an excellent communicator and natural problem solver with the ability to build excellent working relationships at all levels. You will be highly organised and detailed focused with strong analytical skills, comfortable building reports and datasets and capable of using Microsoft Office packages such as Excel. It would be desirable, however not essential if you have proven Fleet Administration or Transport Legal Compliance experience ideally within a fast-paced environment.
Working pattern: Any 5 of 7, working 40 hours per week.
What's in it for you?
- 20% M&S discount on most things from furniture, fashion and food
- 25 days' annual leave plus bank holidays (rising with length of service)
- Discounted rates on healthcare cash plan
- Auto Enrolment Pension or competitive Defined Contribution Pension Scheme and life assurance (up to 4 times salary)
- Amazing perks and discounts via our App to major restaurants and retailers
- Access to a wide range of wellbeing support – including our Employee Assistance Programme
- A first-class welcome with a tailored induction and a wide range of training schemes to help with your learning and development
- Cycle to work scheme
Why Gist?
When you join Gist, you're joining a business that plays a critical role within the M&S Group. You'll have the opportunity to influence meaningful change, work alongside experienced leaders and contribute to one of the UK's leading food supply chains. Our culture is built around our values of being Progressive, Accountable, Collaborative and Ethical, creating an environment where people are trusted, supported and encouraged to grow. Whether you're leading a site operation, delivering transformation or shaping future strategy, your work will make a real difference.
Our commitment to inclusion
At Gist, we believe our differences make us stronger. We're committed to building an inclusive workplace where everyone feels valued, respected and able to succeed. We welcome applications from people of all backgrounds, experiences and perspectives. If you require any reasonable adjustments at any stage of our recruitment process, please let us know. We'll work with you to ensure you have the support you need.
VMU Administrator employer: Gist Limited
Gist Limited is an exceptional employer located in Barnsley, offering a dynamic work culture that prioritises safety and efficiency in warehouse operations. With a strong focus on employee engagement and development, we provide competitive salaries and comprehensive benefits, including healthcare and employee assistance, making it an ideal place for professionals seeking growth in the FMCG sector.
StudySmarter Expert Advice🤫
We think this is how you could land VMU Administrator
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Gist Limited and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Gist Limited!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Gist Limited keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace VMU Administrator
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Gist Limited:This is your chance to really connect with the team at Gist Limited. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Gist Limited
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Gist Limited.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Gist Limited that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Gist Limited. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
