At a Glance
- Tasks: Support engineering operations by managing documentation and coordinating activities.
- Company: Join Gist, a leader in logistics and supply chain transformation with a focus on individuality.
- Benefits: Competitive salary, ongoing training, and a supportive team environment.
- Other info: Dynamic role with opportunities for career growth in an inclusive workplace.
- Why this job: Be part of launching a new site and make a real impact from day one.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Working in partnership with M&S, at Gist we deliver industry-leading logistics and supply chain transformation. We value, celebrate, and believe in the power of individuality and strive to create a work environment where everyone can be themselves. We want you to join us, bring your authentic self to work and unlock your full potential.
At Gist, we're launching one of our newest logistics operations in partnership with M&S, and we're looking for an organised, proactive Engineering Administrator to help establish and support our brand-new engineering function. This is an exciting opportunity to join a site from the very beginning, working alongside our engineering leadership team to ensure everything behind the scenes runs smoothly. From coordinating maintenance records to supporting compliance and engineering planning, you'll play an essential role in keeping the operation organised and efficient. If you enjoy working in a fast-paced environment where no two days are the same, we'd love to hear from you.
About the Role
As our Engineering Administrator, you'll provide administrative support to the Site Engineering Manager and wider engineering team, helping coordinate engineering activities, maintain accurate records and ensure key information is always up to date. You'll become the central point of coordination for the engineering department, supporting maintenance planning, managing documentation and helping ensure the site remains compliant, organised and operational.
What You'll Be Doing
- Providing day-to-day administrative support to the Site Engineering Manager and engineering team.
- Managing engineering documentation, records and filing systems.
- Maintaining engineering databases and ensuring information is accurate and up to date.
- Producing reports, spreadsheets and presentations to support operational performance.
- Coordinating diaries, meetings and engineering schedules.
- Taking meeting minutes and tracking actions where required.
- Managing incoming calls, emails and correspondence, ensuring queries are dealt with efficiently.
- Supporting compliance by maintaining maintenance records, certificates and engineering documentation.
- Acting as the first point of contact for visitors, contractors and internal stakeholders.
- Helping improve administrative processes to support an efficient engineering function.
What We're Looking For
- Previous administration experience, ideally within engineering, facilities, maintenance or a fast-paced operational environment.
- Excellent organisational skills with exceptional attention to detail.
- Strong communication skills and a confident, professional approach.
- Experience using Microsoft Office, including Outlook, Excel, Word and PowerPoint.
- The ability to prioritise multiple tasks and work to deadlines.
- A proactive mindset with strong problem-solving skills.
- Excellent customer service and stakeholder management skills.
- The ability to work both independently and collaboratively as part of a wider team.
Why Join Gist?
Joining at the launch of a new site is a unique opportunity to make a real impact from day one. You'll play an important role in helping establish the engineering function, working closely with experienced colleagues while supporting one of Gist's newest logistics operations. In return, you'll benefit from:
- The opportunity to join a brand-new logistics operation.
- A varied role where no two days are the same.
- Ongoing training and career development opportunities.
- A collaborative and supportive team environment.
- Competitive salary and benefits package.
- The chance to help shape how a new engineering department operates.
Our Culture
At Gist, safety and people are at the heart of everything we do. We believe everyone should feel able to bring their authentic selves to work and are committed to creating an inclusive workplace where everyone can thrive. If you require any reasonable adjustments during the recruitment process, please let us know. We'll work with you to ensure you have the support you need throughout your application journey.
Help build something new. Keep it organised. Grow your career with Gist.
Site Engineering Administrator employer: Gist Limited
At Gist, we pride ourselves on fostering a vibrant and inclusive work culture where individuality is celebrated. As a Site Engineering Administrator, you'll be at the forefront of establishing our new logistics operation in partnership with M&S, enjoying a dynamic role that offers ongoing training and career development opportunities. Join us to make a meaningful impact from day one while benefiting from a competitive salary and a supportive team environment.
StudySmarter Expert Advice🤫
We think this is how you could land Site Engineering Administrator
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Gist Limited and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Gist Limited!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Gist Limited keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Site Engineering Administrator
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Gist Limited:This is your chance to really connect with the team at Gist Limited. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Gist Limited
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Gist Limited.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Gist Limited that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Gist Limited. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
