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- Tasks: Support Logistics Projects by managing key documents and facilitating project governance sessions.
- Company: Gist is a progressive logistics company focused on safety, collaboration, and sustainability.
- Benefits: Enjoy 25 days of leave, M&S discounts, healthcare plans, and a competitive pension scheme.
- Why this job: Join a dynamic team, make an impact, and grow in a supportive environment.
- Qualifications: Experience in PMO roles, strong organizational skills, and knowledge of project management methodologies required.
- Other info: Flexible hybrid working with travel to various sites; inclusive recruitment process.
The predicted salary is between 30000 - 45000 £ per year.
Job Description
Gist is currently recruiting for a PMO Coordinator on a full time Permanent home-based hybrid working basis, with regular travel to Chineham, London and Gist sites as required.
The PMO Coordinator provide our Logistics Projects and Programme Managers with effective support, ensuring key programme documents (RAID logs, RACI’s, project plans and reports) are managed on a daily basis.
As PMO Coordinator, you will own and manage archiving and storage of all project and programme documentation (the project libraries), prepare and manage project governance sessions and analyse information from multiple workstreams to inform actions and drive project progress. You will play a key role in partnering across several teams, including Supply chain, IT, Engineering, Business Analysis, Project Sponsors & Managers.
What’s in it for you as PMO Coordinator:
- 20% M&S discount on most things from furniture, fashion and food.
- 25 days’ annual leave plus bank holidays (rising with length of service).
- Discounted rates on healthcare cash plan.
- Attractive annual bonus scheme, based on M&S performance and personal objectives.
- Auto Enrolment Pension or competitive Defined Contribution Pension Scheme and life assurance (up to 4 times salary).
- Access to a wide range of well-being support, including our Employee Assistance Programme.
- A first-class welcome with a tailored induction and a wide range of training schemes to help with your learning and development.
PMO Coordinator role details:
Salary: Up to £39.5K
Hours: 37.5 per week
Working pattern: Monday – Friday
Location: Home-based hybrid working (with regular travel to Chineham, London and Gist sites as required)
PMO Coordinator key accountabilities & responsibilities:
- Co-ordinate internal and external SME’s, stakeholders, suppliers and partners in a cohesive manner to ensure projects are well supported.
- Review project risks and mitigation to facilitate effective decision making.
- Keep key business partners aligned and engaged throughout the projects.
- Support effective workshops, which include requirements gathering, process mapping, inter-dependencies and risks.
- Manage existing and generate new project plans with key milestones.
- Ensure effective management of deliverables to time, quality, cost and benefit.
- Create presentation material to maintain stakeholder engagement in the projects.
- Make recommendations on ‘best practices’ to ensure projects are managed as smoothly as possible.
- Quality control of key project artefacts (plans, RAIDD logs, Status reports).
As PMO Coordinator, the ideal candidate will have:
- Demonstrable history working within a PMO function, supporting complex and fast paced projects, to time, cost, scope and benefit.
- Solid experience working in Logistics, Supply Chain, FMCG or Food industries.
- Highly organised with strong attention to detail and ability to prioritise.
- Strong communication skills with the ability to challenge, influence and inform others.
- Flexible, with the ability to adapt quickly and expertly.
- Ability to build lasting relationships with colleagues of varied seniority across multiple disciplines.
- Good knowledge of project management methodologies (Waterfall / Agile).
- Prince 2 or similar project management accreditation is desirable but not essential.
- Ability to articulate a projects status effectively whilst tailoring communications to suit difference stakeholders and audiences.
Why Gist?
At Gist we are united by our core values; with safety and people at the heart of everything do, we are progressive, accountable, collaborative, and ethical.
Our objective is to establish a performance-focused environment that is fair and inclusive, where everyone can develop, and connect meaningfully to their manager, the Gist vision, and M&S. We are fiercely protective of everyone’s health, safety, and well-being, and align firmly to M&S’s sustainability commitments in Plan A.
Gist will play an integral part in the M&S journey as it pushes boundaries to lead the retail industry into a greener, speedier, more inspiring era. As part of the M&S group, there’s never been a better time to be part of our team. Join us and make an immediate impact.
Gist aims to be an inclusive organisation, trusted and admired by our colleagues, customers, and suppliers. If you consider yourself to require reasonable adjustments to any part of our recruitment process, we invite you to share those requirements with us when completing your application. We will make every effort to ensure your needs are met to provide a fair and transparent process of assessment. If it’s meaningful to you, it’s important to us.
PMO Coordinator employer: Gist Limited
Contact Detail:
Gist Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PMO Coordinator
✨Tip Number 1
Familiarize yourself with project management methodologies like Waterfall and Agile. Understanding these frameworks will help you speak the same language as the team and demonstrate your capability to manage projects effectively.
✨Tip Number 2
Highlight your experience in logistics and supply chain management during networking opportunities. Connect with professionals in these industries on platforms like LinkedIn to gain insights and potentially get referrals.
✨Tip Number 3
Prepare to discuss how you've successfully managed project documentation in previous roles. Be ready to share specific examples of how you maintained RAID logs, RACI charts, and project plans to keep stakeholders informed.
✨Tip Number 4
Showcase your strong communication skills by practicing how to tailor your messages for different audiences. Being able to articulate project statuses clearly will set you apart as a PMO Coordinator.
We think you need these skills to ace PMO Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in PMO functions, logistics, and project management methodologies. Use keywords from the job description to demonstrate your fit for the role.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the PMO Coordinator position at Gist. Mention specific experiences that showcase your ability to manage project documentation and support complex projects effectively.
Highlight Communication Skills: Emphasize your strong communication skills in both your CV and cover letter. Provide examples of how you've successfully influenced stakeholders or facilitated workshops in previous roles.
Showcase Organizational Abilities: Demonstrate your organizational skills by detailing how you have managed multiple projects or tasks simultaneously. Include any tools or methodologies you used to keep everything on track.
How to prepare for a job interview at Gist Limited
✨Showcase Your PMO Experience
Be prepared to discuss your previous experience in a PMO function. Highlight specific projects you've supported, focusing on how you managed documentation like RAID logs and project plans, as well as your role in ensuring timely delivery.
✨Demonstrate Strong Communication Skills
Since the role requires collaboration with various stakeholders, practice articulating your thoughts clearly. Prepare examples of how you've influenced decisions or engaged stakeholders in past projects.
✨Highlight Your Organizational Skills
The PMO Coordinator role demands strong organizational abilities. Be ready to share strategies you've used to prioritize tasks and manage multiple workstreams effectively, ensuring that all project deliverables are met.
✨Familiarize Yourself with Project Management Methodologies
Brush up on your knowledge of project management methodologies like Waterfall and Agile. Be prepared to discuss how you've applied these methodologies in your previous roles and how they can benefit the projects at Gist.
