At a Glance
- Tasks: Support senior leaders by managing diaries, coordinating travel, and handling confidential information.
- Company: Join Gist, part of the M&S Group, a leader in food logistics.
- Benefits: Enjoy a competitive salary, 20% M&S discount, and 25 days annual leave.
- Other info: Build relationships and thrive in a dynamic workplace with growth opportunities.
- Why this job: Be a key player in a fast-paced environment and help shape the future of logistics.
- Qualifications: Experience supporting executives, strong organisational skills, and advanced Microsoft Office proficiency.
The predicted salary is between 30000 - 40000 £ per year.
At Gist, we're proud to be part of the M&S Group, the logistics engine behind M&S Food.
From our distribution centres to our transport operations and support functions, we connect people, technology and expertise to ensure the right products reach the right stores at the right time.
As we continue to invest in our people, technology and network, there's never been a more exciting time to join Gist and help shape the future of food logistics.
The Opportunity
This is a pivotal role, acting as a trusted partner to senior leaders, enabling them to focus on delivering our business strategy while you manage the day-to-day coordination that keeps everything running smoothly.
You'll be responsible for managing complex diaries, coordinating travel, handling confidential information and anticipating the needs of your stakeholders.
Working across multiple priorities, you'll build strong relationships, exercise sound judgement and ensure our leaders are organised, prepared and able to operate at their best.
If you thrive in a fast-paced environment, enjoy variety and take pride in being one step ahead, we'd love to hear from you.
What you'll be doing
Your key accountabilities will include: Providing proactive Executive Assistant support to members of the Leadership Team.
Managing complex and ever-changing diaries, prioritising appointments and resolving scheduling conflicts.
Coordinating UK and international travel, accommodation and detailed itineraries.
Managing corporate credit cards and processing expense claims.
Supporting Success Factors administration and maintaining accurate records.
Coordinating NJNC meetings and associated administration.
Preparing high-quality correspondence, presentations and documents.
Supporting project activity and ad hoc executive administration.
Working collaboratively with the wider M&S Executive Assistant community where required.
Maintaining the highest levels of confidentiality, professionalism and attention to detail.
Building effective relationships with internal and external stakeholders to ensure executives are supported efficiently.
What we’re looking for
Your skills and experience will include: Previous experience supporting Director or Executive-level leaders.
Outstanding diary management and organisational skills.
Advanced Microsoft Office skills, including Outlook, Power Point, Word and Excel.
Excellent written and verbal communication skills.
Exceptional attention to detail and organisational ability.
The confidence to manage competing priorities and changing demands.
Strong stakeholder management skills with the ability to influence and build trusted relationships.
A proactive, solutions-focused approach with the ability to anticipate executive needs.
Experience supporting business projects and coordinating administrative activities.
A good understanding of GDPR and handling confidential information.
What’s in it for you?
As well as a competitive salary, you'll benefit from: 20% M&S discount on most things from furniture, fashion and food 25 days’ annual leave plus
Executive Assistant in Basingstoke employer: Gist Limited
Gist Limited is an exceptional employer located in Barnsley, offering a dynamic work culture that prioritises safety and efficiency in warehouse operations. With a strong focus on employee engagement and development, we provide competitive salaries and comprehensive benefits, including healthcare and employee assistance, making it an ideal place for professionals seeking growth in the FMCG sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Basingstoke
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Gist Limited and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Gist Limited!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Gist Limited keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Executive Assistant in Basingstoke
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Gist Limited:This is your chance to really connect with the team at Gist Limited. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Gist Limited
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Gist Limited.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Gist Limited that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Gist Limited. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
